17. SAVVAS - Science

AID 1851540 · View on Simbli

Agenda Item

a. Purchase of Instructional Materials and Resources (Not to exceed $10,100,000)

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of previously adopted textbooks, supplemental resources, textbook management systems, and instructional materials, including print and digital resources, from Capstone, Cengage, Clairmont Press, eDynamic, Follett, Gallopade, Gibbs Smith Education, Hello World, Houghton Mifflin Harcourt, Imagine Learning, McGraw Hill, Pasco, Pearson, Savvas, Social Studies School Service, STEMscopes, and Studies Weekly, in an amount not to exceed $10,100,000.
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. It is necessary to purchase previously adopted textbooks, supplemental resources, textbook management systems, and instructional resources needed to replenish inventory or accommodate growth.
Details: During the 2025-2026 school year, the District may purchase previously adopted instructional resources from the following vendors that may exceed $100,000.00:




Vendor
Content/
Grade
Year Adopted
Format
*Cost Estimate


Clairmont Press
Social Studies
6-8
2018
Digital
$135,000.00


Gallopade
Social Studies
3-5
2018
Print
$455,617.58


Gibbs Smith Education
Social Studies
8
2018
Digital
$135,920.00


Houghton Mifflin Harcourt
Science
K-4 & 6-7
2018
Print & Digital
$3,489,193.67


Houghton Mifflin Harcourt
Science
5 & 8
2018
Print & Digital
$1,184,651.18


McGraw Hill
Science
Anatomy & Physical Science
2018
Digital
$794,201.70


McGraw Hill

Social Studies
9-12
2018
Digital
$887,925.00


Pasco
Science
Physics
2018
Digital
$47,180.00


Pearson
Science
AP Biology
2018
Digital
$20,000.00


Pearson
Science
Forensic
2018
Digital
$200,000.00


Savvas
Science
Biology
2018
Digital
$180,000.00


Social Studies School Service
Social Studies
6-12
2018
Digital
$246,362.22


STEMScopes
Science
K-8
2018
Digital
$587,142.80


Studies Weekly
Social Studies
8
2018
Print
$242,646.77


Total
$8,605,840.92



*Note: The quotes are based on projected enrollment, not actual enrollment.

Pursuant to Board Policy DJE III.D.3.g. 1-2, the textbook management systems and supplemental resources for schools have been evaluated annually and selected by qualified, professional personnel based on sound pedagogical judgement and in the District’s best interest. These selected resources from the following vendors may exceed $100,000.00 in a singular purchase:




Vendor
Content/
Grade
Format
*Cost Estimate


Capstone
All Areas
K-12
Digital
$161,207.76


Cengage - Gale
All Areas
K-12
Digital
$153,238.88


eDynamic
CTAE
HS
Digital
$210,000.00


Follett
All Areas
K-12
Digital Library Management System
$150,796.32


Hello World
CTAE
HS
Digital
$179,500.00


Imagine Learning
Language, Literacy, and Math/
English Learners and 3-8
Digital
$633,755.00


Total
$1,488,497.96



*Note: The quotes are based on projected enrollment, not actual enrollment.
Financial impact: The total financial impact is in an amount not to exceed $10,100,000.




Charge codes
Cost Estimate


100.1000.564100.00011.7580.9990.8010.035.0000
$698,264.35


100.1000.564000.00011.7580.9990.8010.035.0000
$7,907,576.57


100.1000.553200.00911.7410.1310.8010.035.0000
$598,201.64


100.2220.530000.00911.7410.1310.8010.035.0000
$150,796.32


100.1000.553200.00011.7450.3011.8010.035.0000
$389,500.00


460.1000.553200.07221.7130.1816.6015.094.2025
$350,000.00


Cost Estimate
$10,094,338.88
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Penny Mosley, Assistant Superintendent P-5 Curriculum and Instruction, 678-676-0137,
Dr. Rose Prejean-Harris, Assistant Superintendent 6-8 Curriculum and Instruction, 678-676-0137,
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678-676-2423
Effective: August 12, 2025
Status: Pending Approval by the Office of Legal Affairs
                                                                                                                     15 E Midland Ave St 502
                                                                                                                    Paramus, NJ, 07652-2938




JACQUELINE Stephens                                                           Quote Number: Q-139602
K-12 Science Coordinator                                                      Quote Creation Date: 2/25/2025
DeKalb Co School District (GA)                                                Quote Expiration Date: 9/30/2026
1701 Mountain Industrial Blvd
Stone Mtn, GA 30083-1027


                                        Dekalb Co SD_Biology Renewal_1 yr_SY 25-26
                                                     Price Quote Summary

                             Solution                                        Base Amount                             Total

Miller Levine Biology                                                                        $180,000.00                        $180,000.00

                                                  Solution Subtotal:                         $180,000.00                        $180,000.00


                                                                                           Shipping and Handling:                     $0.00


                                                                                                           Total:               $180,000.00




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                                                                                                                                              15 E Midland Ave St 502
                                                                                                                                             Paramus, NJ, 07652-2938




                                                                         Price Quote Detail

Miller Levine Biology
Miller Levine Biology - Miller & Levine Biology ©2019
ISBN            Description                                                                                Price               Charged Qty         Total Charged

9780328995066   MILLER LEVINE BIOLOGY 2019 DIGITAL COURSEWARE 1-YEAR LICENSE                                       $30.00          6,000                 $180,000.00


                                       Miller Levine Biology - Miller & Levine Biology ©2019 - Subtotal:                                                 $180,000.00




                                                                                                                   Solution Subtotal:                    $180,000.00


                                                                                                             Shipping and Handling:                            $0.00


                                                                                                                               Total:                    $180,000.00




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                                                                                                                                                                                    15 E Midland Ave St 502
                                                                                                                                                                                   Paramus, NJ, 07652-2938




Savvas Learning Company LLC Terms and Conditions
To place your order please submit a copy of this price quote with your Purchase Order, include the Quote Number on your Purchase Order, and include any other required documentation. You may send
the order documents using an electronic form or by mail. Please submit your PO and price quote via one of the following methods:
        Online:
        https://support.savvas.com/support/s/customerserviceus
        Mail: PO Box 6820, Chandler, AZ 85246


Savvas does not accept Credit Card information via postal mail, facsimile, or email. Credit Card information will only be accepted via phone, eCommerce, or my Savvas Orders. For questions regarding
your order please call Customer Service: 1-800-848-9500.


Price quote: This is a price quote for the customer's convenience only, and not an offer to contract. All quotes are subject to review and final acceptance by an authorized representative of Savvas at its
offices. Savvas reserves the right to correct typographical, computational or other errors. Savvas’ standard payment terms are net 30 days unless otherwise specified. All pricing is in US Dollars unless
otherwise specified. Pricing calculations use multiple decimal places to determine the most accurate extended pricing but are represented in standard currency format.


Shipping & handling charges (where applicable) are shown on the quote. S&H rates quoted are for standard ground transportation and may not reflect account contracted rates. If expedited shipping
is requested, actual charges may be higher. For orders picked up at the Savvas warehouse by the customer or a third party carrier contracted by the customer, a 2% handling charge will be applied to
shippable items. The 2% charge will appear on the customer proposal and invoice as a S&H charge.


Taxes: All pricing in this quote is exclusive of any applicable sales, use or other similar taxes or duties. The customer is responsible for any such taxes or duties that may apply; if the customer is tax
exempt, evidence of such tax exemption must be provided. Estimated tax may be provided solely for customer convenience. The amount indicated is only an estimate and is intended to be helpful for
budgeting purposes. The actual amount of sales tax assessed at the time of invoicing may be more or less.


Platforms: Savvas, and any third party for which Savvas serves as the sales agent or distributor, reserve the right to change and/or update technology platforms, including possible edition updates to
customers during the term of access. Customers will be notified of any change prior to the beginning of the new school year.


Damaged & Defective Products: If a print product, or the print component of a blended (print & digital) product, is received in damaged or defective condition, Savvas will issue a credit or replacement at
no charge to the customer if the customer promptly (no later than 120 days) returns the damaged or defective product. Customers must report missing product immediately upon receipt.


Return Policy: Returns (other than damaged or defective products) are subject to the following conditions: (a) materials must be returned to Savvas at the customer’s expense in new, unused condition,
suitable for resale by Savvas (note that any barcoding, stickering, stamping or similar marking on any print materials renders them unsuitable for resale); (b) materials must be returned within six (6)
months from the date of purchase; (c) the customer must obtain a Return Materials Authorization (“RMA”) from Savvas prior to returning the materials, and must ship the materials back to Savvas within
thirty days of receiving the RMA; (d) all materials sold in a set or package must be returned complete as originally sold; and (e) any materials provided by Savvas to the customer on a no-charge basis
in consideration of the customer’s purchase must be returned in proportion to the purchased materials that are being returned for a credit. A restocking fee of 3% may be applied to credits over $1,000.
Savvas’ return policy does not apply to science lab kits or trade publication novels, which are sold on a non-returnable basis.


Consumable Worktexts: Subsequent year consumable worktexts will ship each year on the anniversary of the original order date for the duration of their license. Worktexts will ship to the location
listed on the original order. Quantities for each grade level and title will remain consistent each year. Changes to quantities of titles previously ordered, shipping location changes, or any other changes
to consumable worktext shipments must be made 4 weeks prior to shipment date. (the anniversary of the original order date unless changed). Changes can be made on the Subscription Worktext Site:
https://worktext-subscriptions.savvas.com

Annual subscriptions for iLit and Successmaker Only: Savvas’ iLit and Successmaker products (and no others) automatically renew on the anniversary date of the original purchase and will be
invoiced accordingly unless otherwise specified.


Technical support services are included with purchase of Savvas digital products.
Online help:
https://support.savvas.com/support/s/k12-curriculum-support-form
phone: 1-800-848-9500

Professional Services: Professional Services: All paid services must be delivered within twelve (12) months of the order date of those services. Any unused services expire at the end of such twelve
(12) month period, unless otherwise specified in contract terms. Any cancellation made with less than 72 hours' notice will result in a cancellation fee equal to the full price of the event. MySavvasTraining
is included with purchase of products (
https://mysavvastraining.com).




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