Agenda Item
i. Capital Improvement Project (CIP) ~ Change Order Request ~ F.H. Paschen, S.N. Nielsen & Associates, LLC ~ Chapel Hill Middle School HVAC and Controls Replacement Project ~ Change Order No. 1 ~ Owner Requested Items and Unforeseen Conditions ~ Change Order No. 1 (Not to Exceed $185,490)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Change Order No. 1 to F.H. Paschen, S.N. Nielsen & Associates, LLC, for the Chapel Hill Middle School HVAC and Controls Replacement Project in the not to exceed amount of $185,490.
Why: Approval of the budget reallocation and Change Order No. 1 will provide necessary funds for unforeseen conditions at the existing facility, and Owner (DeKalb County School District- “DCSD”) requested items as outlined in the Change Order No. 1 for Chapel Hill Middle School facility. Approval will support further needed improvements related to safety, security, and health. The additional scope of work was recommended by the project’s design and construction professionals and/or requested by DCSD Operations to fulfill program-wide.
Details: On November 13, 2023, the Board of Education approved a firm fixed-price contract to F.H. Paschen, S.N. Nielsen & Associates, LLC, to perform the design and general contracting work as outlined by the proposal documents.
This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District-requested items.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
Financial impact: The total budget of Change Order No. 1 for the additional scope of work outlined for the Chapel Hill Middle School Roof, HVAC and Controls Replacement project is a not-to-exceed amount of $185,490 allocated to the General Contractor cost code (F300CIP.01030.GENCONTR.0193).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Chapel Middle School, HVAC and Controls Replacement
Change Order No. 1
- Unforeseen Conditions, and Owner Requested Items
Scope
Approval of Change Order No. 1 in a not-to-exceed amount of $185,490.00 for
expanded scope of work for Owner requested items and unforeseen conditions. F.H.
Paschen, S.N. Nielsen & Associates, LLC, for the Chapel Hill School, HVAC and
Controls Replacement to be funded from the General Contractor Construction Cost
Code.
Specific details regarding the expanded scope can be found in the following
documents:
• Construction Contract Change Order
• Supporting Documents to the Change Order submitted by F.H. Paschen, S.N.
Nielsen & Associates, LLC
Background
A formal Request for Proposal (RFP) was issued on August 3, 2023, for GC Services
for a fixed price construction contract for Roof, HVAC and Controls replacements at
Columbia Elementary School, Chapel Hill Middle School, Druid Hills Middle
School, and Stephenson Middle School.
On November 13, 2023, the Board of Education approved the award of RFP 24-752-
001, a firm fixed price contract to F.H. Paschen, S.N. Nielsen & Associates,
LLC, to perform the general contracting work as outlined by the proposal
documents.
The Board of Education approved one of four ESSER projects on November 11,
2023, for $9,641,860.00 to replace the roof, HVAC and controls at Chapel Hill
Middle School.
This agenda item requests a not to exceed amount of $185,490.00 for a total
project construction budget of $9,827,350.00
The approval of Change Order No. 01 covers the approved additional scope for the
Owner – (DeKalb County School District) requested items. It provides further
needed improvements related to safety, security, and health. The additional scope
of work was recommended by the project’s design and construction professionals
and/or requested by DCSD Facilities to fulfill program wide initiatives. The
requested amount of $185,490.00 is based on the costs provided by the project’s
design and construction professionals.