Agenda Item
i. School Nutrition Services ~ Contract ~ Ratification and Approval ~ DeKalb Parks and Recreation After School Snack Agreement for SY25-26
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education (“the Board”) ratify and approve the agreement between the DeKalb County School District (“DCSD”) and DeKalb County Government to serve as the vendor for SY25-26 After School Snack Program.
Why: This agreement ensures quality snacks for DeKalb County students enrolled in the Parks and Recreation After School Snack Program. The program provides snacks to nine recreation centers in the District. The program will provide approximately 275 snacks daily:
Gresham Recreation Center (Barack Obama ES)
Tobie Grant Recreation Center (Robert Shaw ES)
Exchange Recreation Center (Columbia ES)
Midway Recreation Center (International Center HS)
Mason Mill Recreation Center (Laurel Ridge ES)
Lucious Sanders Recreation Center (Lithonia MS)
N.H. Scott Recreation Center (McNair Discovery ES)
Hamilton Recreation Center (Robert Shaw ES)
East Central DeKalb Senior Community/Student Center (Rockbridge ES)
Details: During SY25-26, School Nutrition Services will provide snacks from eight (8) schools to the designated nine (9) centers. Snacks served must meet federal meal pattern requirements. Afterschool snacks must contain at least two different components of the following four: a serving of fluid milk; a serving of meat or meat alternate; a serving of vegetables or fruits or full-strength vegetable or fruit juice; a serving of whole grain or enriched bread or cereal.
Snacks are picked up from each school by the Parks and Recreation Supervisor and delivered to each center.
Financial impact: There is no impact to the DeKalb County School District general budget. School Nutrition Services will gain the anticipated revenue of $44,550 minus expenditures of $37,125 (food, labor and supplies).
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance (678) 676-0133
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Agreement to Furnish Food Service for the DeKalb Parks and Recreation After School Snacks
This agreement is made and entered into between DeKalb County School Nutrition Services and DeKalb Parks and
Recreation. WHEREAS the DeKalb County School Nutrition Services agrees to provide daily unitized after school
snacks to nine DeKalb Parks and Recreation Programs.
DeKalb Parks and Recreation is solely responsible for serving after school snacks provided by DeKalb County School
Nutrition Services and shall maintain HACCP Procedures. DeKalb County School Nutrition Services will provide
after school snacks effective August 4, 2025 through May 28, 2026. School Nutrition Services will not provide meals
if schools are closed for inclement weather.
School Location for DeKalb Parks and Recreation After School Snacks:
Number Number
of After DCSD of After
Parks and DCSD Snack Parks and
school Snack Prep school
Recreation Site Prep School Recreation Site
snacks School snacks
Needed Needed
Laurel
Barack
1 Gresham 5 Mason Mill Ridge 25
Obama 60
Recreation Center Recreation Center Elementary
Elementary
Lithonia
Robert Shaw
2 Tobie Grant 11 6 Lucious Sanders Middle 25
Elementary
Recreation Center Recreation Center School
McNair
Columbia
Discover
Exchange Elementary N.H Scott
3 50 7 Elementary 24
Recreation Center School Recreation Center
School
Robert
International
4 Midway Recreation 8 Hamilton Shaw 30
Center 20
Center Recreation Center Elementary
East Central
9 Rockbridge
DeKalb Senior
Elementary 30
Community/Student
School
Center
Food Cost:
Price Per After # of Operating
After school # After school Price Per After Days for Estimated Total
school snacks snacks Needed school snacks Contract Cost or Food
snacks Type Per Day Per Day Period * Service Contract
After
$ 0.90 School X 275 $247.50 180 = $44,550.00
Snacks
Labor: Providing snacks will generate potential labor hours for the DCSD schools preparing the snacks.
Delivery Cost: DCSD will provide coolers to assist with maintaining HACCP temperatures per Georgia Food
Service Code: 290-5-14-.08-(d). Parks and Recreation Site Directors will pick up DCSD snacks and directly
transport to Parks and Recreation Sites. After School Snacks will be picked up by the Parks and Recreation Site
Director between 12:00 noon – 1:00 pm.
Estimated Cost of Contract (Food and Labor): = $44,550.00
After School Snack Menus
It is further agreed that the DeKalb County School District, pursuant to the provisions of the National School Lunch,
Breakfast, and Snack Program regulations, 7 CFR Part 225**, attached copy of which is part of this agreement, will
assure that after school snacks meet the minimum after school snacks pattern requirements as to components and
portion sizes, as found in the federal regulations. Milk will be offered 2 times per week and juice 3 times per week
(attached menu). All potentially hazardous food that has been prepared, stored, and transported must be stored at a
temperature of 41 degrees or below.
Record Keeping and Meal Accountability
DeKalb County School Nutrition Services will maintain full and accurate records for after school snacks, including
menu records containing the amount of food prepared and daily number of after school snacks delivered. It is further
understood that DeKalb County School Nutrition Services is ultimately responsible for documenting and assuring
nutritional adequacy according to 7 CFR 225.
An After-School meal preparation document will be provided to the After-School Site Director during the scheduled pick-
up. The number of snacks provided will be recorded on the document by the School Nutrition Services Manager. The
School Nutrition Services Manager is required to maintain a copy and send a copy to the School Nutrition Services
Central Office Data Specialist.
DeKalb County School District agrees also to retain records required under the preceding clause for a period of three (3)
years from the date of receipt of final payment under this agreement (or longer, if an audit is in progress); and upon
request, to make all accounts and records pertaining to the Program available to DeKalb Parks and Recreation for audit
or administrative review at a reasonable time and place.
Reconciliation. The DeKalb County School Nutrition Services shall provide a tentative list of snacks served to Parks
& Recreation biweekly. The list will be provided to aid in meal reconciliation.
Pavement. The DeKalb County School Nutrition Services shall send an itemized bill of delivered meals to: DeKalb
Parks and Recreation, 1950 W. Exchange, Suite 400, Tucker, GA 30084. Within thirty (30) days of receipt of the
itemized bill, the DeKalb Parks and Recreation shall remit payment for delivered after school snacks to the DeKalb
County School Nutrition Services.
Entire Agreement. This agreement is established on a temporary basis and constitutes the entire agreement between
the Parties with respect to the matters set forth herein and supersedes all prior, contemporaneous, written or oral
negotiations, agreements, or understandings between the Parties regarding such matters.
Modification. This agreement may not be changed, modified, amended or altered except in a written agreement signed by
the Parties.
Governing Law. This agreement shall be governed by and construed and enforced in accordance with the laws of the
State of Georgia. All actions or proceedings arising out of or related to this Agreement shall be brought in the state
or federal courts located in or for DeKalb County, Georgia. Each Party hereby unconditionally and irrevocably consents
to the jurisdiction of such courts and waives its rights to bring any action or proceedings against the other Party except in
such courts.
Effective Period of Agreement: This Agreement shall be effective as of August 5, 2024. As required by O.C.G.A. § 20-2-506,
this Agreement shall terminate absolutely and without further obligation on the part of the School on December 31, 2025 but
shall automatically renew on January 1, 2026 and terminate on May 28, 2026. Future considerations will be reviewed and
approved on an annual basis by the School District.
IN WITN ESS TH EREOF, the parties hereto have executed this agreement as of the dates indicated below:
DeKalb County School District DeKalb County Government
Dr. Devon Q. Horton Lorraine Cochran-Johnson
Superintendent Chief Executive Officer
_______________________________________
Date: MM/DD/YY Date: MM/DD/YY
This institution is an equal opportunity provider.