Agenda Item
a. Purchase of Instructional Materials and Resources (Not to exceed $10,100,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of previously adopted textbooks, supplemental resources, textbook management systems, and instructional materials, including print and digital resources, from Capstone, Cengage, Clairmont Press, eDynamic, Follett, Gallopade, Gibbs Smith Education, Hello World, Houghton Mifflin Harcourt, Imagine Learning, McGraw Hill, Pasco, Pearson, Savvas, Social Studies School Service, STEMscopes, and Studies Weekly, in an amount not to exceed $10,100,000.
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. It is necessary to purchase previously adopted textbooks, supplemental resources, textbook management systems, and instructional resources needed to replenish inventory or accommodate growth.
Details: During the 2025-2026 school year, the District may purchase previously adopted instructional resources from the following vendors that may exceed $100,000.00:
Vendor
Content/
Grade
Year Adopted
Format
*Cost Estimate
Clairmont Press
Social Studies
6-8
2018
Digital
$135,000.00
Gallopade
Social Studies
3-5
2018
Print
$455,617.58
Gibbs Smith Education
Social Studies
8
2018
Digital
$135,920.00
Houghton Mifflin Harcourt
Science
K-4 & 6-7
2018
Print & Digital
$3,489,193.67
Houghton Mifflin Harcourt
Science
5 & 8
2018
Print & Digital
$1,184,651.18
McGraw Hill
Science
Anatomy & Physical Science
2018
Digital
$794,201.70
McGraw Hill
Social Studies
9-12
2018
Digital
$887,925.00
Pasco
Science
Physics
2018
Digital
$47,180.00
Pearson
Science
AP Biology
2018
Digital
$20,000.00
Pearson
Science
Forensic
2018
Digital
$200,000.00
Savvas
Science
Biology
2018
Digital
$180,000.00
Social Studies School Service
Social Studies
6-12
2018
Digital
$246,362.22
STEMScopes
Science
K-8
2018
Digital
$587,142.80
Studies Weekly
Social Studies
8
2018
Print
$242,646.77
Total
$8,605,840.92
*Note: The quotes are based on projected enrollment, not actual enrollment.
Pursuant to Board Policy DJE III.D.3.g. 1-2, the textbook management systems and supplemental resources for schools have been evaluated annually and selected by qualified, professional personnel based on sound pedagogical judgement and in the District’s best interest. These selected resources from the following vendors may exceed $100,000.00 in a singular purchase:
Vendor
Content/
Grade
Format
*Cost Estimate
Capstone
All Areas
K-12
Digital
$161,207.76
Cengage - Gale
All Areas
K-12
Digital
$153,238.88
eDynamic
CTAE
HS
Digital
$210,000.00
Follett
All Areas
K-12
Digital Library Management System
$150,796.32
Hello World
CTAE
HS
Digital
$179,500.00
Imagine Learning
Language, Literacy, and Math/
English Learners and 3-8
Digital
$633,755.00
Total
$1,488,497.96
*Note: The quotes are based on projected enrollment, not actual enrollment.
Financial impact: The total financial impact is in an amount not to exceed $10,100,000.
Charge codes
Cost Estimate
100.1000.564100.00011.7580.9990.8010.035.0000
$698,264.35
100.1000.564000.00011.7580.9990.8010.035.0000
$7,907,576.57
100.1000.553200.00911.7410.1310.8010.035.0000
$598,201.64
100.2220.530000.00911.7410.1310.8010.035.0000
$150,796.32
100.1000.553200.00011.7450.3011.8010.035.0000
$389,500.00
460.1000.553200.07221.7130.1816.6015.094.2025
$350,000.00
Cost Estimate
$10,094,338.88
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Penny Mosley, Assistant Superintendent P-5 Curriculum and Instruction, 678-676-0137,
Dr. Rose Prejean-Harris, Assistant Superintendent 6-8 Curriculum and Instruction, 678-676-0137,
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678-676-2423
Effective: August 12, 2025
Status: Pending Approval by the Office of Legal Affairs
Price Quote
100 S. Mill Ave Date 7/18/2025
Suite 1700 Quote No. Q-109033
Tempe, AZ 85281 Acct. No. 12217358
877-725-4257 Total 633,755.00
Pricing Expires 07/27/2025
DeKalb County School District
1701 Mountain Industrial Blvd
Stone Mountain GA 30083
United States
Payment Term Contract Start Contract End
Net 30 12/1/2025 11/30/2026
Site Description End Date Qty
DeKalb County
School District
Imagine Language & Literacy Reusable License 11/30/2026 6,000
Imagine Language & Literacy NWEA MAP Integration 11/30/2026 62
Imagine Math Reusable License 11/30/2026 1,000
Imagine Math NWEA MAP Integration 11/30/2026 23
On-site and VirtualSupport
DeKalb County
Homebound
Program Imagine EdgeEX with Edgenuity 6-12 Comprehensive Site License
11/30/2026 1
Subtotal 633,755.00
Tax Total 0.00
Total 633,755.00
Imagine Learning will audit enrollment count throughout the year. If more enrollments are found to be in use than purchased, Imagine Learning will
invoice the customer for the additional usage.
This quote is subject to Imagine Learning LLC Terms and Conditions of Company Services ("Terms and Conditions"). These Terms and Conditions are available at
www.imaginelearning.com/standard-terms-and-conditions, may change without notice and are incorporated by this reference. By signing this quote or by submitting a
purchase order or form purchasing document, Customer explicitly agrees to these Terms and Conditions resulting in a legally binding agreement. To the fullest extent
permitted under applicable law, all pricing information contained in this quote is confidential and may not be shared with third parties without Imagine Learning's written
consent.
Please note that the paper used in our products and the paper and components included in our science and math kits are sourced from suppliers that may become
subject to tariffs. While we are actively managing our supply chain to minimize the effect of any tariffs that may be imposed, we reserve the right to apply a tariff
surcharge to offset increased costs if necessary. We will provide thirty (30) days advance notice regarding the imposition of any such surcharges.
100 S. Mill Ave., Suite 1700, Tempe, AZ 85281 877-725-4257 Fax: 480-423-0213 www.imaginelearning.com
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Not valid unless accompanied by a purchase order. Please specify a shipping address if applicable. Please e-mail this quote, the purchase order and order documentation
to AR@imaginelearning.com or fax to 480-423-0213.
DeKalb County School Imagine Learning Representative
District
Signature: \s1\ Darryl Clark
Print Name: \n1\ Account Executive -
Title: \t1\ darryl.clark@imaginelearning.com
Date: \d1\ imaginethefutureoflearning.com
100 S. Mill Ave., Suite 1700, Tempe, AZ 85281 877-725-4257 Fax: 480-423-0213 www.imaginelearning.com
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