Agenda Item
a. Purchase of Instructional Materials and Resources (Not to exceed $10,100,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of previously adopted textbooks, supplemental resources, textbook management systems, and instructional materials, including print and digital resources, from Capstone, Cengage, Clairmont Press, eDynamic, Follett, Gallopade, Gibbs Smith Education, Hello World, Houghton Mifflin Harcourt, Imagine Learning, McGraw Hill, Pasco, Pearson, Savvas, Social Studies School Service, STEMscopes, and Studies Weekly, in an amount not to exceed $10,100,000.
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. It is necessary to purchase previously adopted textbooks, supplemental resources, textbook management systems, and instructional resources needed to replenish inventory or accommodate growth.
Details: During the 2025-2026 school year, the District may purchase previously adopted instructional resources from the following vendors that may exceed $100,000.00:
Vendor
Content/
Grade
Year Adopted
Format
*Cost Estimate
Clairmont Press
Social Studies
6-8
2018
Digital
$135,000.00
Gallopade
Social Studies
3-5
2018
Print
$455,617.58
Gibbs Smith Education
Social Studies
8
2018
Digital
$135,920.00
Houghton Mifflin Harcourt
Science
K-4 & 6-7
2018
Print & Digital
$3,489,193.67
Houghton Mifflin Harcourt
Science
5 & 8
2018
Print & Digital
$1,184,651.18
McGraw Hill
Science
Anatomy & Physical Science
2018
Digital
$794,201.70
McGraw Hill
Social Studies
9-12
2018
Digital
$887,925.00
Pasco
Science
Physics
2018
Digital
$47,180.00
Pearson
Science
AP Biology
2018
Digital
$20,000.00
Pearson
Science
Forensic
2018
Digital
$200,000.00
Savvas
Science
Biology
2018
Digital
$180,000.00
Social Studies School Service
Social Studies
6-12
2018
Digital
$246,362.22
STEMScopes
Science
K-8
2018
Digital
$587,142.80
Studies Weekly
Social Studies
8
2018
Print
$242,646.77
Total
$8,605,840.92
*Note: The quotes are based on projected enrollment, not actual enrollment.
Pursuant to Board Policy DJE III.D.3.g. 1-2, the textbook management systems and supplemental resources for schools have been evaluated annually and selected by qualified, professional personnel based on sound pedagogical judgement and in the District’s best interest. These selected resources from the following vendors may exceed $100,000.00 in a singular purchase:
Vendor
Content/
Grade
Format
*Cost Estimate
Capstone
All Areas
K-12
Digital
$161,207.76
Cengage - Gale
All Areas
K-12
Digital
$153,238.88
eDynamic
CTAE
HS
Digital
$210,000.00
Follett
All Areas
K-12
Digital Library Management System
$150,796.32
Hello World
CTAE
HS
Digital
$179,500.00
Imagine Learning
Language, Literacy, and Math/
English Learners and 3-8
Digital
$633,755.00
Total
$1,488,497.96
*Note: The quotes are based on projected enrollment, not actual enrollment.
Financial impact: The total financial impact is in an amount not to exceed $10,100,000.
Charge codes
Cost Estimate
100.1000.564100.00011.7580.9990.8010.035.0000
$698,264.35
100.1000.564000.00011.7580.9990.8010.035.0000
$7,907,576.57
100.1000.553200.00911.7410.1310.8010.035.0000
$598,201.64
100.2220.530000.00911.7410.1310.8010.035.0000
$150,796.32
100.1000.553200.00011.7450.3011.8010.035.0000
$389,500.00
460.1000.553200.07221.7130.1816.6015.094.2025
$350,000.00
Cost Estimate
$10,094,338.88
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Penny Mosley, Assistant Superintendent P-5 Curriculum and Instruction, 678-676-0137,
Dr. Rose Prejean-Harris, Assistant Superintendent 6-8 Curriculum and Instruction, 678-676-0137,
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678-676-2423
Effective: August 12, 2025
Status: Pending Approval by the Office of Legal Affairs
QUOTE PREPARED FOR: SUBSCRIPTION/DIGITAL CONTACT:
Dekalb Cnty Sch Dist Lummie Baker
1701 MOUNTAIN INDUSTRIAL RD lummie_baker@dekalbschoolsga.org
STONE MOUNTAIN, GA 30083-1027 (678) 676-1200
ACCOUNT NUMBER: 230295
CONTACT: SALES REP INFORMATION:
Lummie Baker Keith Brown
lummie_baker@dekalbschoolsga.org keith.brown@mheducation.com
(678) 676-1200 (770) 322-0613
Value of All
Section Summary Materials Free Materials Product Subtotal
Human Anatomy $55,893.18 ($1,839.18) $54,054.00
Physical Science $183,074.22 ($7,742.70) $175,331.52
PRODUCT TOTAL* $238,967.40 ($9,581.88) $229,385.52
ESTIMATED S&H** $0.00
ESTIMATED TAX** $0.00
GRAND TOTAL* $229,385.52
* Price firm for 90 days from quote date. Price quote must be attached to school purchase order to receive the quoted price and free materials.
**Shipping and handling charges are not included in the quote total. Actual shipping and handling charges will be applied at time of order. Taxes are not included in the quote total.
If applicable, actual tax charges will be applied at time of order.
Comments:
Quote good through August 29, 2025
PLEASE INCLUDE THIS PROPOSAL WITH YOUR PURCHASE ORDER
SEND ORDER TO: McGraw Hill LLC | PO Box 182605 | Columbus, OH 43218-2605
Email: orders_mhe@mheducation.com | Phone: 1-800-338-3987 | Fax: 1-800-953-8691
QUOTE DATE: 05/23/2025 ACCOUNT NAME: Dekalb Cnty Sch Dist
QUOTE NUMBER: KBROW-05232025011202-001 ACCOUNT #: 230295 PAGE #: 1
Product Description ISBN Qty Unit Price Free Materials Line Subtotal
Human Anatomy
ELECT ESSENTIALS OF ANATOMY & PHYSIOLOGY ONLINE STUDENT
978-0-07-683823-3 495 $109.20 $0.00 $54,054.00
EDITION 1YR SUBSCRIPTION
ELECT ESSENTIALS OF ANATOMY & PHYSIOLOGY ONLINE TEACHER
978-0-07-683832-5 58 $31.71 $1,839.18 *Free Materials
EDITION 1YR SUBSCRIPTION
Human Anatomy Subtotal: $1,839.18 $54,054.00
Physical Science
GLENCOE PHYSICAL SCIENCE GA ESTUDENT EDITION WITH
978-0-07-896816-7 7136 $24.57 $0.00 $175,331.52
LEARNSMART 1 YEAR SUBSCRIPTION
GLENCOE PHYSICAL SCIENCE GA ETEACHER EDITION WITH
978-0-07-896817-4 210 $36.87 $7,742.70 *Free Materials
LEARNSMART 1 YEAR SUBSCRIPTION
Physical Science Subtotal: $7,742.70 $175,331.52
PLEASE INCLUDE THIS PROPOSAL WITH YOUR PURCHASE ORDER
SEND ORDER TO: McGraw Hill LLC | PO Box 182605 | Columbus, OH 43218-2605
Email: orders_mhe@mheducation.com | Phone: 1-800-338-3987 | Fax: 1-800-953-8691
QUOTE DATE: 05/23/2025 ACCOUNT NAME: Dekalb Cnty Sch Dist
QUOTE NUMBER: KBROW-05232025011202-001 ACCOUNT #: 230295 PAGE #: 2
QUOTE PREPARED FOR:
Dekalb Cnty Sch Dist
1701 MOUNTAIN INDUSTRIAL RD
STONE MOUNTAIN, GA 30083-1027
ACCOUNT NUMBER: 230295 VALUE OF ALL MATERIALS $238,967.40
FREE MATERIALS ($9,581.88)
CONTACT: PRODUCT TOTAL* $229,385.52
Lummie Baker ESTIMATED SHIPPING & HANDLING** $0.00
lummie_baker@dekalbschoolsga.org ESTIMATED TAX** $0.00
(678) 676-1200 GRAND TOTAL $229,385.52
SUBSCRIPTION/DIGITAL CONTACT:
Lummie Baker
lummie_baker@dekalbschoolsga.org
(678) 676-1200
Comments:
Quote good through August 29, 2025
* Price firm for 90 days from quote date. Price quote must be attached to school purchase order to receive the quoted price and free materials.
**Shipping and handling charges are not included in the quote total. Actual shipping and handling charges will be applied at time of order. Taxes are not included in the quote total.
If applicable, actual tax charges will be applied at time of order.
Terms of Service:
By placing an order for digital products (the 'Subscribed Materials'), the entity that this price quote has been prepared for ('Subscriber') agrees to be bound by the Terms of Service
and any specific provisions required by Subscriber’s state law, each located in the applicable links below. Subject to Subscriber's payment of the fees set out above, McGraw Hill
LLC hereby grants to Subscriber a non-exclusive, non-transferable license to allow only the number of Authorized Users that corresponds to the quantity of Subscribed Materials
set forth above to access and use the Subscribed Materials under the terms described in the Terms of Service and any specific provisions required by Subscriber’s state law, each
located in the applicable links below. The subscription term for the Subscribed Materials shall be as set forth in the Product Description above. If no subscription term is specified,
the initial term shall be one (1) year from the date of this price quote (the 'Initial Subscription Term'), and thereafter the Subscriber shall renew for additional one (1) year terms
(each a 'Subscription Renewal Term'), provided MHE has chosen to renew the subscription and has sent an invoice for such Subscription Renewal Term to Subscriber.
Terms Of Service
Provisions required by Subscriber State law
ATTENTION: In our effort to protect our customer’s data, we will no longer store credit card data in any manner within in our system. Therefore, as of April 30, 2016 we will no
longer accept credit card orders via email, fax, or mail/package delivery. Credit card orders may be placed over the phone by calling the number listed above or via our websites by
visiting www.mheducation.com (or www.mhecoast2coast.com).
School Purchase Order Number:
Name of School Official (Please Print) Signature of School Official
PLEASE INCLUDE THIS PROPOSAL WITH YOUR PURCHASE ORDER
SEND ORDER TO: McGraw Hill LLC | PO Box 182605 | Columbus, OH 43218-2605
Email: orders_mhe@mheducation.com | Phone: 1-800-338-3987 | Fax: 1-800-953-8691
QUOTE DATE: 05/23/2025 ACCOUNT NAME: Dekalb Cnty Sch Dist
QUOTE NUMBER: KBROW-05232025011202-001 ACCOUNT #: 230295 PAGE #: 3