Agenda Item
ii. Contract ~ Ratification and Renewal ~ RFP 21-524R ~ School Nutrition Uniform Services ~ Uniform Purchase ~ Cintas Corporation ~ Renewal #3 of 3 (Not to exceed $258,940 for SY 25-26)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve ratification and renewal of the following:
Renewal of RFP 21-524R by Cintas Corporation, not to exceed $258,940 for SY 25-26.
This request renews the agreement with Cintas Corporation for the purchase of uniforms for School Nutrition Services staff for an additional one (1) year term effective August 11, 2025, through June 30, 2026.
This is the third of three (#3 of 3) contract renewals for RFP 21-524R.
Ratification is required for this contract from July 1, 2025, through August 11, 2025.
Why: This request for contract renewal to Cintas Corporation for the purchase of uniforms for School Nutrition Services staff, supports the goal of professionalism in appearance and aims to promote a positive image of school nutrition personnel. There are currently 41 Central Office employees and 720 school-level employees.
Details: The renewal of RFP 21-524R to Cintas Corporation will provide DeKalb County School Nutrition employee uniforms. Customer requirements will include an inventory control system, cleaning quality, a one-week uniform turnaround schedule, stable invoicing, and a customer representative assigned to School Nutrition.
School Nutrition Services (SNS) requests to renew RFP 21-524R for an additional year with the same terms and conditions as the original term contract. This renewal is effective from July 1, 2025, through June 30, 2026.
RFP 21-524R was initially approved by the Board on May 17, 2021, in an amount not to exceed $220,000.00. The contract is an initial one (1) year contract with three (3), one (1) year renewal options. This is the third of three (#3 of 3) renewals allowed.
Note: While a fully signed version of the agreement has not been located, this is the third (3rd) and final renewal.
Cintas Corporation is located at
5180 Panola Industrial Boulevard, Decatur, GA 30035
Financial impact: Funds will be paid from GL account 622.3100.559500.00062.8200.9990.8015.040.0000 in the amount not to exceed $258,940 for SY 25-26.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance (678) 676-0133
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _7/18/2025__________ Due Date: __7/25/2025_______ (Allow 3 to 5 business days)
Background information/Detail: Contract Ratification and Renewal – RFP 21-524R – School
Nutrition Uniforms – CINTAS Corp. – Renewal #3 of 3 – NTE $258,940 SY25-26
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________