Agenda Item
i. Contract Award ~ RFP 25-608 ~ K-12 Routing and Planning with GPS Integration System ~ Education Logistics, Inc. (EDULOG) (Not to exceed $852,746)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFP 25-608 for K-12 Routing and Planning with GPS Integration System that includes developed software solutions to Education Logistics, Inc. (EDULOG) effective August 30, 2025, through June 30, 2026, not to exceed $852,746.
Why: Approval of the contract award to EDULOG will provide K-12 Routing and Planning with GPS Integration System that includes developed software solutions for: Fleet Metric Systems, Routing and Planning, Parent and Student Notification System, Student Ridership (RFID) and Time and Attendance. Use of the all-inclusive GPS system will increase transportation efficiency with automated tracking of all school buses, improving safety and reducing DeKalb County School District (DCSD) exposure to liability.
Details: Education Logistics, Inc. (EDULOG) will be responsible for a “turnkey” K-12 Routing and Planning with GPS Integration System as outlined in the proposal documents.
The DeKalb County School District (DCSD) considers the scope of this contract all-inclusive and includes all duties necessary to meet the technical support service, systems integration, and business requirements defined in the Request for Proposals (RFP) documents.
The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The award of this contract will allow for the continued use of the K-12 Routing and Planning with GPS Integration System.
Financial impact: The K-12 Routing and Planning with GPS Integration System will be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director, Transportation & Fleet Department, Division of Operations, 678-676-1395
Mr. Bernando Brown, Director, Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
July 8, 2025
RE: Sourcing Efforts Letter – RFP 25-608 K-12 Routing and Planning with GPS Integration System
Mr. Raymond Stanley,
Because the procurement process is constantly evolving and improving, the Purchasing Department has
developed a new customer service feature. The Purchasing Department is now providing a summary of
sourcing efforts to the internal client for RFP 25-608 K-12 Routing and Planning with GPS Integration System.
The Purchasing Department’s efforts include:
1) RFP 25-608 was posted to IonWave on April 3, 2025.
2) RFP 25-608 was advertised in the Champion Newspaper on April 3, 2025, and April 10, 2025.
3) Electronic notification sent to 17 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 1,052 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 650 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Ten (10) proposals were reviewed and nine (9) deemed responsive to the requirements of the
solicitation.
Please feel free to reach out to me at 678-676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\smg
c: Mr. Erick Hofstetter
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org