Agenda Item
i. Contract Award ~ RFP 25-608 ~ K-12 Routing and Planning with GPS Integration System ~ Education Logistics, Inc. (EDULOG) (Not to exceed $852,746)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFP 25-608 for K-12 Routing and Planning with GPS Integration System that includes developed software solutions to Education Logistics, Inc. (EDULOG) effective August 30, 2025, through June 30, 2026, not to exceed $852,746.
Why: Approval of the contract award to EDULOG will provide K-12 Routing and Planning with GPS Integration System that includes developed software solutions for: Fleet Metric Systems, Routing and Planning, Parent and Student Notification System, Student Ridership (RFID) and Time and Attendance. Use of the all-inclusive GPS system will increase transportation efficiency with automated tracking of all school buses, improving safety and reducing DeKalb County School District (DCSD) exposure to liability.
Details: Education Logistics, Inc. (EDULOG) will be responsible for a “turnkey” K-12 Routing and Planning with GPS Integration System as outlined in the proposal documents.
The DeKalb County School District (DCSD) considers the scope of this contract all-inclusive and includes all duties necessary to meet the technical support service, systems integration, and business requirements defined in the Request for Proposals (RFP) documents.
The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The award of this contract will allow for the continued use of the K-12 Routing and Planning with GPS Integration System.
Financial impact: The K-12 Routing and Planning with GPS Integration System will be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director, Transportation & Fleet Department, Division of Operations, 678-676-1395
Mr. Bernando Brown, Director, Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
K-12 Routing and Planning with GPS Integration System
Final Evaluation Form - RFP No. 25-608
INTERVIEW AND
EVALUATION
PRESENTATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
INTERVIEW AND PRESENTATION RANKING
OVERALL APPROACH AND METHODOLOGY
TOTAL INTERVIEW AND PRESENTATION
FIRM'S OVERVIEW/COMPANY PROFILE
TOTAL EVALUATION SCORE
PROFESSIONAL REFERENCES
EVALUATION RANKING
PROJECT PHASING PLAN
SCOPE OF SERVICES
COST OF SERVICES
PROJECT TEAM
BAFO
K-12 Routing and Planning with GPS Integration System
RFP 25-608
APPLICANTS POINTS AVAILABLE 140 245 140 70 105 700 350 140 210 105 805
1. AdvanTech, Inc. Score 96 167 99 66 67 495 7th
2. BusPlanner USA Inc. Score 140 231 130 26 33 560 6th 341 140 190 46 717 5th
3. CalAmp Score 68 158 94 66 73 459 8th
4. Education Logistics, Inc. Score 140 231 132 70 77 650 2nd 335 137 210 105 787 1st
5. TransAct Communications, LLC Score 136 200 106 70 51 563 5th 346 140 210 70 766 2nd
6. Transfinder Corporation Score 140 235 140 70 105 690 1st 350 140 210 39 739 4th
7. Tyler Technologies, Inc. Score 140 221 132 70 18 581 4th 344 139 210 24 717 5th
8. Zonar Systems, Inc. Score 56 133 52 12 79 332 9th
9. Zum Services, Inc. Score 135 231 126 70 31 593 3rd 350 140 210 45 745 3rd
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