Agenda Item
ii. Contract ~ Ratification and Renewal ~ RFP 21-524R ~ School Nutrition Uniform Services ~ Uniform Purchase ~ Cintas Corporation ~ Renewal #3 of 3 (Not to exceed $258,940 for SY 25-26)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve ratification and renewal of the following:
Renewal of RFP 21-524R by Cintas Corporation, not to exceed $258,940 for SY 25-26.
This request renews the agreement with Cintas Corporation for the purchase of uniforms for School Nutrition Services staff for an additional one (1) year term effective August 11, 2025, through June 30, 2026.
This is the third of three (#3 of 3) contract renewals for RFP 21-524R.
Ratification is required for this contract from July 1, 2025, through August 11, 2025.
Why: This request for contract renewal to Cintas Corporation for the purchase of uniforms for School Nutrition Services staff, supports the goal of professionalism in appearance and aims to promote a positive image of school nutrition personnel. There are currently 41 Central Office employees and 720 school-level employees.
Details: The renewal of RFP 21-524R to Cintas Corporation will provide DeKalb County School Nutrition employee uniforms. Customer requirements will include an inventory control system, cleaning quality, a one-week uniform turnaround schedule, stable invoicing, and a customer representative assigned to School Nutrition.
School Nutrition Services (SNS) requests to renew RFP 21-524R for an additional year with the same terms and conditions as the original term contract. This renewal is effective from July 1, 2025, through June 30, 2026.
RFP 21-524R was initially approved by the Board on May 17, 2021, in an amount not to exceed $220,000.00. The contract is an initial one (1) year contract with three (3), one (1) year renewal options. This is the third of three (#3 of 3) renewals allowed.
Note: While a fully signed version of the agreement has not been located, this is the third (3rd) and final renewal.
Cintas Corporation is located at
5180 Panola Industrial Boulevard, Decatur, GA 30035
Financial impact: Funds will be paid from GL account 622.3100.559500.00062.8200.9990.8015.040.0000 in the amount not to exceed $258,940 for SY 25-26.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance (678) 676-0133
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
RFP 21-524R - Uniform Services
Contract Renewal
Scope: Contract Renewal - School Nutrition Uniform Services – RFP 21-524R to
Cintas Corporation – Not to Exceed- $258,940.00 for SY 25-26.
Contract Term:
The DeKalb Board of Education (“the Board”) approved the award of the contract
between DCSD and CINTAS Corporation, for an initial one (1) year term with an
effective date of July 1, 2021 - through June 30, 2022, for a Not to Exceed amount
of $220,000, with three (3), one (1) year renewal options subject to Board approval
on a year-to-year basis.
The renewals terms are as follows:
• Contract Year 2, Renewal 1 (#1 of 3) – July 1, 2022, through June 30, 2023,
Not to Exceed $220,000.
• Contract Year 3, Renewal 2 (#2 of 4) – July 1, 2023, through June 30, 2024,
Not to Exceed $235,400.
o This current agenda item seeks the Board of Education
approval for the third and final (#3 of 3) one (1) year renewal
options.
Solicitation Process:
RFP 21-524R was competitively solicited through the Purchasing Department from
October 22, 2020, through October 29, 2020. It was posted to DCSD website,
advertised in the Champion Newspaper, and electronic notification was sent to
vendors on DCSD vendor list and the State of GA Procurement Registry.
Award Process:
Only one (1) vendor responded to the solicitation and was deemed responsive to
requirements of the solicitation by the Purchasing Department.
The contract was renewed for SY 2022-2023; 2023-2024; and 2024-2025. This
will be the third of three (#3 of 3).
Note: While a fully signed version of the agreement has not been located,
this is the third and final (#3 of 3) one (1) year renewal options.