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Executive Session, Work Session, Community Input Session & Business Meeting

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A. CALL TO ORDER

1. Roster
Details
Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Ms. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Devon Q. Horton, Superintendent

2. Pledge of Allegiance

B. ADOPTION OF THE AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education adopt the December 9, 2024 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

C. RECOGNITIONS

1. Introduction of Student Board Representative ~ Miss Madison Taylor, Clarkston High School, 12th Grade
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent

2. Recognitions / Proclamations / MIRACLES Maker Awards

a. Recognition: Honoring Barack H. Obama Elementary Magnet School of Technology Boys and Girls Track Team (1 doc)
Details
Summary: Presented by: Mrs. Deirdre P. Pierce, Vice Chair
b. Recognition: Donations from Rheaply (1 doc)
Details
Summary: Presented by: Mrs. Vickie B. Turner, Board Member, District 5
c. Recognition: Henderson Mill Elementary School District Soccer Champions ~ Updated 12.9.2024 (1 doc)
Details
Summary: Presented by: Ms. Allyson Gevertz, Board Member, District 4

3. Group/External Presentations ~ Updated 12.5.2024

a. Choral Presentation ~ DeKalb School of the Arts Chorale
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

D. SUPERINTENDENT'S REPORT and COMMITTEE OF THE WHOLE

1. Superintendent's Report ~ Updated 12.4.2024

a. National Alliance of Black School Educators (NABSE) Recognition

i. Kelley Lake Elementary School ~ Demonstration School ~ Updated 12.9.2024 (1 doc)
ii. District Recognition ~ Demonstration District ~ Updated 12.9.2024 (1 doc)
Details
Summary: Presented by: Dr. Devon Q. Horton
2. Committee of the Whole Presentation ~ No Agenda Item This Month
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent

E. REVIEW OF AGENDA ITEMS FOR THE DECEMBER 9, 2024 BUSINESS MEETING

1. BOARD OF EDUCATION

a. Establishment of Dates & Times of DeKalb Board of Education Meetings for February 2025 ~ January 2026 (1 doc)
Why: To establish the official dates for work sessions and business meetings of the DeKalb County Board of Education for the period beginning February 2025, ending January 2026
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
Request: It is requested that the Board of Education approve the official meeting schedule for February 2025 through January 2026.
Details: The DeKalb Board of Education has established the calendar for its Business Meetings for February 2025 ~ January 2026. In addition, the DeKalb Board of Education will hold a Work Session on the same day as the business meeting, and at such other times as needed.

All Work Sessions and Business Meetings begin at 11:30 am (unless noticed for some other time) and will be held in the J. David Williamson Board Room in the Robert R. Freeman Administrative & Instructional Complex, 1701 Mountain Industrial Boulevard, Stone Mountain, Georgia.

All DeKalb Board of Education monthly meetings are televised on Comcast Channel 24 and available through live video streaming at www.dekalbschoolsga.org.
Status: Attorney Approval Not Required
b. Approval of the District to Engage Dentons for Professional Services (in an amount not to exceed $144,000 within the period from January 1, 2025 through December 31, 2025) (Not to exceed $12,000 per month)
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
Request: It is requested that the Board of Education approve the District to engage Dentons for Professional Services in an amount not to exceed $144,000 within the period from January 1, 2025 through December 31, 2025 at a rate of no more than $12,000 per month for strategic support and lobbying services.
Details: As part of this agreement, Dentons will provide services to include but not be limited to the following:


Meet with Board members to discuss and develop the Board’s legislative agenda
Assist with the coordination of a Pre-legislative session luncheon with members of the DeKalb County House and Senate Delegations
Assist in building coalitions to support and lobby for legislative agenda items with statewide impact, such as full and equitable QBE funding
Develop and implement a detailed legislative strategy regarding a solution for annexation issues
Coordinate meetings during the legislative session for the Board and Superintendent with the DeKalb House and Senate Delegations
Coordinate meetings during the legislative session for the Board and Superintendent with key members of the General Assembly
Monitor and review the introduction of legislative and budget items introduced at the General Assembly with potential impact on the DeKalb County School District
Oppose legislation that would negatively impact the DeKalb County School District
Monitor key committee meetings at the General Assembly, and coordinate testimony from the Board or District staff as appropriate
Provide weekly written legislative updates to the Board and Superintendent
Provide update at Board meetings on a quarterly basis
Monitor, attend and lobby study committees and other meetings of interest during the interim between legislative sessions
Financial impact: GL account code: 100.2500.530000.00011.7200.9990.8010.050.0000 - Other Cost Board Legal Fees
Contact: Mr. Diijon DaCosta, Sr., Board Chair
Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0445
Effective: January 9, 2025
Status: Approved by General Counsel
c. Adopt the 2025 Legislative Priorities (1 doc)
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
Request: It is requested that the Board of Education adopt the 2025 Legislative Priorities.

2. SUPERINTENDENT

a. Approval of Minutes (1 doc)
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
Status: Attorney Approval Not Required

3. OPERATIONS

a. Facilities Management ~ No Agenda Item This Month

b. Business Services ~ No Agenda Item This Month

c. Fleet and Transportation Services

i. Contract Extension ~ Charter Bus Services ~ RFP 20-472 ~ Allstate Tours, American Coach Lines, Coast to Coast Tours, Friendship Tours, Harmon Brothers Charter Service, Kelly Tours, Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Southeastern Stages, Inc., We Care Charters (31 docs)
Why: An extension of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service until the new contract award is approved by the Board and receipt of fully executed documents.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract extension for RFP 20-472 for an extension of 90 days from January 1, 2025, through March 31, 2025:





Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters




Approval of the contract extension for Charter Bus Services meets Strategic Goal Area: 6.2 Organizational Excellence
Details: On October 7, 2019, the Board of Education approved the contract award of RFP 20-472 for Charter Bus Services to provide charter bus services on an as-needed basis to:




Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Financial impact: These services are paid for by the local school or department requesting the service and will be paid from multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447 
Mr. Bernando C. Brown, Director Student Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs

d. School Nutrition Services ~ No Agenda Item This Month

e. E-SPLOST Projects / Capital Improvement Projects

i. E-SPLOST V Project ~ Guaranteed Maximum Price, Budget Reallocation, and Amendment Request ~ #35935- Livsey Elementary School HVAC Systems Replacement and Renovations ~ Ajax Building Company, LLC and Croft & Associates, Inc. ~ Final GMP Approval, Budget Reallocation, and Amendment No. 2 ~ A/E Fee Adjustment (Not to exceed ~ Collectively ~ $10,038,543) (6 docs)
Why: Approval of the Guaranteed Maximum Price (GMP) of $7,402,255 and budget reallocation of $2,452,255 for the construction of the Livsey Elementary School HVAC Systems Replacement and Renovations project as per the CM@Risk contract approved by the Board, February 12, 2024, to Ajax Building Company, LLC, ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.

Approval of Amendment No. 2 to amend the agreement with Croft & Associates, Inc. in the amount of $184,033, will provide the necessary funds for the additional scope and construction administration services (“CA”) as outlined in the Fee Adjustment document (s).
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:


Approve the established Guaranteed Maximum Price (“GMP”) of $7,402,255 for the construction of the Livsey Elementary School HVAC Systems Replacement and Renovations E-SPLOST V project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Ajax Building Company, LLC.
It is also requested to approve a Budget Reallocation of $2,452,255 from E-SPLOST V program contingency to fund this project.
It is further requested that the Board of Education approve Amendment No. 02 to Croft & Associates, Inc. in a Not -to-Exceed amount of $184,033 for added design services.


Approval of the Guaranteed Maximum Price (GMP), budget reallocation and Amendment No. 02 meets Strategic Goal Area 6: Organizational Excellence
Details: On February 12, 2024, the Board approved the award of a Construction Management at Risk (CM@R) contract to Ajax Building Company, LLC for the completion of the Livsey ES HVAC Systems Replacement and Renovations and for Pre-Construction Services in the amount of $50,000.

On June 12, 2023, the Board approved the award of a Professional Architectural and Engineering (A/E) Services contract for the design of the Livsey ES Major Building System Replacement to Croft & Associates, Inc. in the amount of $260,100.

Pursuant to that agreement, the Design Professional (A/E -Croft & Associates), CM@R (Ajax Building Company, LLC), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan, and a GMP in the best interest of the DeKalb County School District.

This action establishes a Guaranteed Maximum Price (GMP) and Contract Time for all the Work set forth in the attached Livsey ES GMP Amendment 10-16-24.
Financial impact: The total contract amount for Livsey Elementary School HVAC Systems Replacement and Renovations project in the amount of $7,402,255 will be allocated from the general contractor construction cost code SP5FACCON.35935.GENCONTR under the voter-approved E-SPLOST V program and will require a budget reallocation of $2,452,255 from E-SPLOST V program contingency to fund this project.

The total contract amount for the Livsey Elementary School HVAC Systems Replacement and Renovations project in the amount of $444,133 and will be allocated from the Architect cost code SP5FACCON.35935.ARCHITECT under the voter approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
ii. E-SPLOST V Project ~ Guaranteed Maximum Price, Budget Reallocation, and Amendment Request ~ #35235 ~Toney Elementary School HVAC Systems Replacement and Renovations ~ Ajax Building Company, LLC and Croft & Associates, Inc. ~ Final GMP Approval, Budget Reallocation, and Amendment No. 2 -A/E Fee Adjustment (Not to exceed ~ Collectively ~$9,284,971.50) (6 docs)
Why: Approval of the Guaranteed Maximum Price (GMP) of $7,335,874 and budget reallocation of $1,784,124 for the construction of the Toney Elementary School HVAC Systems Replacement and Renovations E-SPLOST V project project as per the CM@Risk contract approved by the Board, February 12, 2024, to Ajax Building Company, LLC, ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.

Approval of Amendment No. 2 to amend the agreement with Croft & Associates, Inc. in the amount of $164,973.50, will provide the necessary funds for the additional scope and construction administration services (“CA”) as outlined in the Fee Adjustment document (s).
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:


Approve the established Guaranteed Maximum Price (“GMP”) of $7,335,874 for the construction of the Toney Elementary School HVAC Systems Replacement and Renovations E-SPLOST V project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Ajax Building Company, LLC.
It is also requested to approve a Budget Reallocation of $1,784,124 from E-SPLOST V program contingency to fund this project.
It is further requested that the Board of Education approve Amendment No. 02 to Croft & Associates, Inc. in a Not -to-Exceed amount of $164,973.50 for added design services.


Approval of the Guaranteed Maximum Price (GMP), budget reallocation and Amendment No. 02 meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 12, 2024, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Ajax Building Company, LLC for the completion of the Toney ES HVAC Systems Replacement and Renovations and for Pre-Construction Services in the amount of $50,000.

On May 9, 2022, the Board approved the award of a Professional Architectural and Engineering (A/E) Services contract for the design of the Toney ES Major Building System Replacement to Croft & Associates, Inc. in the amount of $294,346.50.

Pursuant to that agreement, the Design Professional (CROFT), CM@R (Ajax), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan, and a GMP in the best interest of the DeKalb County School District.

This action establishes a Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Toney ES GMP Amendment 10-16-24.
Financial impact: The total contract amount for the Toney Elementary School HVAC Systems Replacement and Renovations project in the amount of $7,335,874 will be allocated from the general contractor construction cost code SP5FACCON.35235.GENCONTR under the voter-approved E-SPLOST V program and will require a budget reallocation of $1,784,124 from E-SPLOST V program contingency to fund this project.

The total contract amount for the Toney Elementary School HVAC Systems Replacement and Renovations project in the amount of $498,020 will be allocated from the Architect cost code SP5FACCON.35235.ARCHITECT under the voter approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
iii. E-SPLOST V Project ~ Modification and Budget Reallocation Request ~ Mobile Modular Management Corporation ~ Modular Classroom Lease Extension at Salem Middle School ~ October 2023 Board Agenda Item Modification and Budget Reallocation (Not to exceed $433,080) (9 docs)
Why: Approval of the modification of the October 2023 Agenda Item and a budget reallocation from Program Contingency provides the necessary funds for the payment of the monthly lease extension payments and subsequent removal of the portable classroom units.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:

Approve the Modification of the October 2023 Agenda Item to include a total amount to pay Mobile Modular Management Corporation for the month-to-month lease and subsequent removal of the portable classroom units at Salem Middle School.
Approve a Budget Reallocation from Program Contingency to the necessary project cost code (SP5FACCON.36535.PRECONST) for Salem Middle School Major Building System Replacement project in the amount not- to- exceed $433,080.


Approval of the Modification and Budget Reallocation Request meets Strategic Goal Area 6: Organizational Excellence
Details: The modular buildings accommodate temporary classroom needs at Salem Middle School during the E-SPLOST V Major Building System Replacement project. The reallocated funds will cover the expenses for monthly lease payments and removing the modular units.

Mobile Modular Costs
Monthly Lease for 12 Months $410,400
Cleaning and Removal Fee $ 22,680
Total Budget for Mobile Modular $433,080
Financial impact: The total budget reallocation of $433,080 from E-SPLOST V Program Contingency will be transferred to the pre-construction cost code (SP5FACCON .36535.PRECONST) under the voter-approved E-SPLOST V program for the Salem Middle School Major Building System Replacement project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
iv. E-SPLOST V Project ~ Modification and Budget Reallocation Request~ Mobile Modular Management Corporation ~ Modular Classroom Lease Extension at Fairington Elementary ~ October 2023 Board Agenda Item Modification and Budget Reallocation (Not to exceed $138,529) ~ Updated 12.3.2024 (9 docs)
Why: Approval of the modification of the October 2023 Agenda Item and a budget reallocation from Program Contingency provides the necessary funds for removal of the portable classroom units and the payment of the monthly lease extension payments.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:

Approve the Modification of the October 2023 Agenda Item to include a total amount for the month-to-month lease of the portable classroom units at Fairington Elementary School.
Approve a Budget Reallocation from Program Contingency to the necessary project cost code (SP5FACCON.36135.PRECONST) for Fairington Elementary School Major Building System Replacement in the amount not- to- exceed $138,529.


Approval of the Modification and Budget reallocation from Program Contingency meets Strategic Goal Area 6: Organizational Excellence
Details: The modular buildings accommodate temporary classroom needs at Fairington Elementary during the E-SPLOST V Major Building System Replacement project. The reallocated funds will cover the expenses for monthly lease payments and removing the modular units.


Mobile Modular Costs
Monthly Lease for 5 Months $130,480
Cleaning and Removal Fee $ 8,049
Total Budget for Mobile Modular $138,529
Financial impact: The total budget reallocation of $138,529 from E-SPLOST V Program Contingency will be transferred to the pre-construction cost code (SP5FACCON.36135.PRECONST) under the voter-approved E-SPLOST V program for the Fairington Elementary School Major Building System Replacement project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
v. E-SPLOST V Project ~ Modification and Budget Reallocation Request ~ Mobile Modular Management Corporation ~ Modular Classroom Lease Extension at Redan Middle School ~ October 2023 Board Agenda Item Modification and Budget Reallocation (Not to exceed $433,080) (9 docs)
Why: Approval of the modification of the October 2023 Agenda Item and a budget reallocation from Program Contingency provides the necessary funds for removal of the portable classroom units and the payment of the monthly lease extension payments.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:

Approve the Modification of the October 2023 Agenda Item to include a total amount for the month-to-month lease of the portable classroom units at Redan Middle School.
Approve a Budget Reallocation from Program Contingency to the necessary project cost code (SP5FACCON.32235.PRECONST) for Redan Middle School Major Building System Replacement project in the amount not- to- exceed $433,080.


Approval of the Modification and Budget Reallocation and meets Strategic Goal Area 6: Organizational Excellence
Details: The proposed modular buildings accommodate temporary classroom needs at Redan Middle School during the E-SPLOST V Major Building System Replacement project. The reallocated funds will cover the expenses for monthly lease payments and removing the modular units.

Mobile Modular Costs
Monthly Lease for 12 Months $410,400
Cleaning and Removal Fee $ 22,680
Total Budget for Mobile Modular $433,080
Financial impact: The total budget reallocation of $433,080 from E-SPLOST V Program Contingency will be transferred to the pre-construction cost code (SP5FACCON .32235.PRECONST ) under the voter-approved E-SPLOST V program for the Redan Middle School Major Building System Replacement project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
vi. E-SPLOST V Project ~ Amendment ~ SSOE|Stevens & Wilkinson ~ Hawthorne Elementary School Major System Renovations and Replacements ~ Amendment No. 2, Additional Design Fee Approval (Not to exceed $346,293) (5 docs)
Why: Approval of Amendment No. 2 provides for an additional design and engineering fee in the amount of $346,293 supporting the increased project cost and duration due to the construction phasing of the Hawthorne Elementary School project.

Approval of Amendment No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 2 to SSOE│Stevens & Wilkinson., for Hawthorne Elementary School Major System Renovations and Replacements project for an additional design and engineering fee in the amount of $346,293.
Details: On July 12, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson for the design of the Hawthorne Elementary School Major System Renovations and Replacements Project in the amount of $201,000. This fee was based on 6% of the Stated Cost Limitation (SCL) of $3,350,000.

On August 14, 2023, the Board awarded a Guaranteed Maximum Price (GMP) of $9,389,100 to Centennial Contractors Enterprises Inc. for construction of the Hawthorne Elementary School Major System Renovations and Replacements.

The approval of Amendment No. 2 is for a fee increase in line with the increased project cost and increased project duration due to construction phasing of the Hawthorne Elementary School Major System Renovations and Replacements project.

Specific details related to the original scope of work for this project can be found on the DeKalb County School District solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The total contract amount, including Amendment No. 2 for SSOE at the Hawthorne Elementary School HVAC Systems Replacement and Renovations project, will be $582,916 and will be allocated from the Architect cost code SP5FACCON.36435.ARCHITECT under the voter approved E-SPLOST V program
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans G. Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
vii. E-SPLOST VI Project ~ Contract Award ~ RFP No. 24-752-004 Design/Build Services for Gymnasium Ceiling Renovation at Lithonia Middle School ~ Performance Services, Inc. (Not to exceed $1,070,803) (6 docs)
Why: Approval of the award of the Design/Build contract for the Gymnasium Ceiling Renovation at Lithonia Middle School project in accordance with the Dekalb County School District’s (“DCSD”) voter-approved E-SPLOST VI program and capital improvement project list will provide a safe and healthy learning environment for students and staff.

The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the award of RFP No. 24-752-004 for Design/Build Services for Gymnasium Ceiling Renovation at Lithonia Middle School to Performance Services, Inc., for a not-to-exceed amount of $1,070,803.
Details: Specific details related to the scope of work for this Request for Proposal (“RFP”) can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.

The RFP was issued on April 25, 2024, and two (2) proposals were received on May 30, 2024, for Lithonia Middle School design/build gymnasium ceiling renovation project. Both submittals were deemed responsive. The two (2) responsive proposals were evaluated by a selection committee. This recommendation is based on the evaluations.

Performance Services, Inc. will be responsible for the design and construction work services as set forth in the proposal documents. The DeKalb County School District’s Standard Fixed Price Design & Construction Contract will be used. This contract award will allow for the commencement of this project's design and construction.

Performance Services, Inc. is located at 4670 Haven Brook Boulevard, Indianapolis, IN 46280.
Financial impact: The total contract amount for the Lithonia Middle School Design/Gymnasium Ceiling Renovation project in the amount of $1,070,803 will be allocated from the general contractor construction cost code SP6CIP.23136.GENCONTR.4058 under the voter-approved E-SPLOST VI and DCSD capital improvement program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
viii. E-SPLOST VI Project ~ Contract Award ~ CM@Risk - RFQu No. 25-752-001 Allgood Elementary School HVAC System Replacement and Renovations ~ Parrish Construction Group ~ Pre-Construction Phase Fee (Not to exceed $100,000) (6 docs)
Why: Approval of the award of the CM@Risk Services contract for the Allgood HVAC System Replacement and Renovations project in accordance with the Dekalb County School District’s (“DCSD”) voter-approved E-SPLOST VI program will provide a safe and healthy learning environment for students and staff.

The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the award of RFQu No. 25-752-001 for Construction Management Services (“CM@Risk”) for the Allgood Elementary School HVAC System Replacement and Renovations project to Parrish Construction Group.

Additionally, it requested that the Board approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract. Additional packages will be presented to the Board for approval as indicated below:


Early release package tentatively presented Spring 2025.
Final Guaranteed Maximum Price (GMP) will be presented Summer 2025.

Additional sub packages may be presented to the Board for approval as needed.
Details: Specific details related to the scope of work for this Request for Qualifications (“RFQu”) can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/

The RFQu was issued on August 22, 2024, and six (6) statements of qualifications were received on September 26, 2024, for the Allgood Elementary School HVAC System Replacement and Renovations project. All six (6) submittals were deemed responsive and were evaluated by a selection committee. This recommendation is based on the final scoring of the interview and presentation process.

Parrish Construction Group will be responsible for the CM@Risk services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the CM@Risk services for this project.

Parrish Construction Group is located at 2300 Lakeview Parkway Suite 200, Alpharetta Georgia.
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract for the Allgood Elementary School HVAC System Replacement and Renovations project will be allocated from cost code SP6CIP.20136.PRECCONST.2050 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
ix. Contract Award and Budget Reallocation ~ RFP No. 24-752-037~Third Party Commissioning Services ~Total Systems Commissioning, Inc., and TLC Engineering Solutions (Not to exceed $642,185.50) (5 docs)
Why: Approval of the lump sum contract award of Third-party Commissioning Services to Total Systems Commissioning and TLC Engineering in the not to exceed amount of $642,185.50 along with a budget reallocation in the amount of $401,901.50 from Program Contingency will allow the proper funds to be allocated to the necessary project cost codes for the services to be provided.

The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”):

Approve the Contract Award of RFP 24-752-037 for Third Party Commissioning Services to Total Systems Commissioning, Inc. ($359,727.50) and TLC engineering Solutions ($282,458.00) for a total Contract award in the Not to Exceed amount of $642,185.50.



Additionally, it is requested that the Board approve a budget reallocation in the amount of $401,901.50 from Program Contingency to fund the Third Party Commissioning Services project as follows:

Cross Keys HS - $119,443.50
Champion Theme Middle School $171,204
Nancy Creek Elementary School- $111,254
Details: Specific details regarding the scope of work for this Request for Proposal (“RFP”) for Third Party Commissioning Services can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

Comprehensive information on Third Party Commissioning Services and their function is attached as an information sheet.

The RFP was issued on June 27, 2024, and proposals were received from seven (7) firms on August 8, 2024. Four (4) firms were deemed responsive and evaluated by a selection committee. Two firms were selected, and this recommendation is based on the evaluations.

Total Systems Commissioning, Inc. and TLC Engineering Solutions will be responsible for the commissioning work as set forth in the solicitation documents.

Total Systems Commissioning, Inc. is located at 2148 Hills Avenue NW, Suite I, Atlanta, GA 30318.
TLC Engineering Solutions is located at 4360 Chamblee Dunwoody Road, Suite 210, Atlanta, Georgia 30341.
Financial impact: Third Party Commissioning Services for Dresden Elementary will be funded by E-SPLOST VI Project 21836. A budget of $90,805 will be created in the construction services cost code SP6CIP.21836.CONSTRSVC under the voter-approved E-SPLOST VI program.

The total budget of $90,805 for Third Party Commissioning Services for Dresden Elementary School will be allocated from cost SP6CIP.21836.CONSTRSVC, under the voter-approved E-SPLOST VI program.

The total budget of $119,443.50 for Third Party Commissioning Services for Cross Keys HS will be allocated from cost code, SP6CIP.21836.CONSTRSVC, under the voter-approved E-SPLOST V program.

Third Party Commissioning Services for Sequoyah MS/HS will be funded by E-SPLOST VI Project 10136. If approved, a budget of $149,479 will be created in the construction services cost code SP6NEWSCH.10136.CONSTRSVC under the voter-approved E-SPLOST VI program.
The total budget of $149,479 for Third Party Commissioning Services for Sequoyah MS/HS will be allocated from cost code SP6NEWSCH.10136.CONSTRSVC under the voter-approved E-SPLOST Vi program.

The total budget for Third Party Commissioning of $171,204 for Third Party Commissioning Services for Champion Theme Middle School will be allocated from cost code SP5FACCON.35835.CONSTRSVC under the voter-approved E-SPLOST V program.

The total budget of $111,254.00 for Third Party Commissioning Services for Nancy Creek Facility will be allocated from cost code SP5FACCON.35335.CONSTRSVC under the voter-approved E-SPLOST V program.

A budget reallocation of $401,901.50 from Program Contingency is requested to fund this contract award.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval and fully executed contract documents
Status: Approved by the Office of Legal Affairs
x. Capital Improvement Project ~ Ratification / Change Order No. 1. ~ Evergreen Construction Group ~ Tucker Middle School HVAC and Controls Replacement ~ Ratification / Change Order No. 1 ~ Owner Requested Items (Not to exceed $468,393) (5 docs)
Why: Approval of Ratification / Change Order No. 1 will provide necessary funds for unforeseen conditions with the existing facility, design development and Owner -DeKalb County School District-requested items as outlined in the Change Order No. 1 documents for the Tucker Middle School HVAC and Controls Replacement.

Approval of Ratification / Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Ratification / Change Order No. 1 to Evergreen Construction for a not-to-exceed amount of $468,393 for Owner requested items as outlined in Ratification / Change Order No. 1 documents.
Details: On September 11, 2023, the Board of Education approved a firm fixed price contract to Evergreen Construction, to perform the general contracting work as outlined by the proposal documents.

This Ratification / Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District- requested items.

Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
Financial impact: The total amount of $468,393 for Evergreen Construction Ratification / Change Order No. 1 will be paid from the General Contractor cost code. A budget reallocation of $468,393 from FUND 300 to the General Contractor cost code is required to fund this Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
4. INFORMATION AND INSTRUCTIONAL TECHNOLOGY ~ No Agenda Item This Month
Details
Summary: Presented by: Dr. Kermit Belcher, Deputy Chief Technology Officer, Division of Information and Instructional Technology
5. CHIEF OF STAFF DIVISION ~ No Agenda Item This Month
Details
Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

6. FINANCE

a. Acceptance of the October 2024 Monthly Financial Report (8 docs)
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education accept the October 2024 Monthly Financial Report.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0270
Status: Attorney approval not required

7. HUMAN RESOURCES

a. Approval of the Human Resources Monthly Report for December ~ Updated 12.3.2024 (1 doc)
Details
Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources.
Request: It is requested that the Board of Education approve the December Human Resources Report.
Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200.
Status: Attorney Approval Not Required
8. SCHOOLS & LEADERSHIP - No Agenda Item This Month
Details
Summary: Presented by: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership
9. CURRICULUM & INSTRUCTION ~ No Agenda Item This Month
Details
Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction
10. WRAP AROUND SERVICES ~ No Agenda Item This Month
Details
Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services
11. STUDENT SERVICES ~ No Agenda Item This Month
Details
Summary: Presented by: Dr. Norman Sauce, III, Chief of Student Services, Division of Student Services

12. DIVERSITY, EQUITY & INCLUSION ~ No Agenda Item This Month

a. Athletics ~ No Agenda Item This Month

13. ACCOUNTABILITY & CONTINOUS IMPROVEMENT ~ No Agenda Item This Month
Details
Summary: Presented by: Dr. Candace Alexander, Chief of Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement

14. COMMUNITY ENGAGEMENT & INNOVATIVE PARTNERSHIPS

a. DONATIONS / GRANTS

i. eSports Donation of $10,000 from Beta Psi Omega Chapter of Iota Phi Theta Fraternity, Inc. to Dr. Martin Luther King Jr. High School (Not to exceed $10,000) (2 docs)
Why: Martin Luther King Jr., High School is requesting to accept the $10,0000 eSports donation on behalf of the Beta Psi Omega Chapter of Iota Phi Theta Fraternity, Inc. This donation will help support the current eSports program at Martin Luther King Jr., High School for the 2024-2025 school year to further advance technology exposure and inspire students to explore careers in these fields, bridging the gap between gaming and future career opportunities in technology.
Details
Summary: Presented by: Dr. Jennifer Caracciolo, Deputy Chief Communications Officer of the Division of Community Empowerment, Innovation, and Partnerships
Request: It is requested that the Board of Education accept the eSports donation on behalf of the Beta Psi Omega Chapter of Iota Phi Theta Fraternity, Inc, in the amount of $10,000 to support the eSports program at Martin Luther King Jr., High School for the 2024-2025 school year.
Details: eSports is donating $10,000 on behalf of the Beta Psi Omega Chapter of Iota Phi Theta Fraternity, Inc., to support the current eSports program at Martin Luther King Jr., High School for the 2024-2025 school year to further advance technology exposure and inspire students to explore careers in these fields, bridging the gap between gaming and future career opportunities in technology.
Financial impact: No Financial Impact
Contact: Dr. Jennifer Caracciolo, Deputy Chief Communications Officer of the Division of Community Empowerment, Innovation, and Partnerships, 678-676-0409
Effective: December 2024
Status: Approved by the Office of Legal Affairs
ii. Donation Acceptance: Office Furniture from Rheaply to DeKalb County School District (Value Not to exceed $281,302.62) ~ Updated 12.4.2024 (2 docs)
Why: This donation allows these items to have a "second life" and supports the district's commitment to reuse, reduce, and recycle. Donated items also mean that we do not have to use operational or SPLOST funds for capital outlay purchases. We appreciate Rheaply's partnership.
Details
Summary: Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement & Innovative Partnerships
Request: It is requested that the Board of Education accept the donation of office furniture from Rheaply to the DeKalb County School District. Value not to exceed $281,302.62.
Details: Upon receipt of the furniture, it will be categorized and then distributed by the Operations Division across the district to fill where needed.
Financial impact: There is no cost to the district to accept the donation from Rheaply.
Contact: Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement & Innovative Partnerships
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Effective: Upon Board Approval
Status: Approved by Legal
iii. Donation Acceptance of $6,500 from Decatur Alumnae Chapter of Delta Sigma Theta Sorority, Inc. for Rock the Vote Initiative (Not to exceed $6,500) ~ Updated 12.9.2024 (2 docs)
Why: The funding provided by the Decatur Alumnae Chapter of Delta Sigma Theta Sorority, Inc. in the support of the Rock the Vote initiative will be used to cover transportation costs for students, ensuring equitable access to voting for eligible high school students.
Details
Summary: Presented by: Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement & Innovative Partnerships
Request: It is requested that the Board of Education accept a donation of $6,500 from the Decatur Alumnae Chapter of Delta Sigma Theta Sorority, Inc. designated exclusively for transportation costs related to the Rock the Vote initiative.
Details: The Decatur Alumnae Chapter of Delta Sigma Theta Sorority, Inc. has generously donated $6,500 to DeKalb County School District with the purpose of providing transportation for students to participate in Rock the Vote activities. This funding will help facilitate student involvement in the democratic process, as it ensures that all eligible students have access to voting sites as part of the Rock the Vote initiative. This donation is exclusively designated for Rock the Vote transportation expenses.
Financial impact: There is No Financial Impact
Contact: Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement & Innovative Partnerships, 678.676.0409
Effective: Upon Board Approval
Status: Approved by Legal Affairs
iv. Grant Acceptance of $3,517,500 in Funding from the U.S. Department of Education to Implement Project DEAL (Developing Educators and Leaders) (Not to exceed $3,517,500) (4 docs)
Why: Georgia State University applied for the U.S. Department of Education’s (USDOE) Teacher Quality Partnership grant in partnership with the DeKalb County School District and was awarded $6,408,710.

The district will receive $3,517,500 to implement Project DEAL. The grant program is designed to increase the number of highly qualified teachers in high-need content areas equipped with the knowledge of diversity, equity, and inclusion that contribute to long-term retention in the educational field and provide an opportunity for DCSD staff to obtain an Educational Doctorate’s degree in Educational Leadership.
Details
Summary: Presented by: Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement & Innovative Partnerships
Request: It is requested that the DeKalb County Board of Education approve the acceptance of the U.S. Department of Education’s (USDOE) Teacher Quality Partnership Grant for $3,517,500.
Details: Project DEAL will offer opportunities to include Tier I Certification and stipends, Mentor Teacher Stipends, Mentor Leadership Stipends, professional learning, paid Georgia Assessments for the Certification of Educator (GACE) preparation, an opportunity for teachers and leaders to obtain an Educational Doctorate’s degree in Educational Leadership, and social emotional learning training and support to include health and wellness, bullying, and trauma informed teaching.


GSU will provide the services below to directly benefit DCSD:

A full-time, on-site grant specialist $95,000
Fringe Benefits at a rate of 30% $28,500
25 Mentor Teacher Stipend (25 @$2,000 each) $50,000
25 Mentor Leadership Stipend (25 @$2,000 each) $50,000
GACE PREP Bootcamp support $30,000
Professional Learning $100,000

25 Tier 1 certificate stipends (25 @$8,000 each) $200,000
5 Educational Doctorate stipends (5 @$30,000 each) $150,000

Total Annual Funding for DCSD - $703,500
Total Allocated to DCSD for the 5 Year Grant Period - $3,517,500
Financial impact: Upon Board Approval
Contact: Mrs. Jennifer Caracciolo, Deputy Chief Communications Officer, Division of Community Engagement and Innovative Partnerships, 678-676-0409

Champion Michelle Dillard, Chief of Schools, Division of Schools and Leadership, 678-676-0542

Dr. Marcia Oglesby, Director of Grants and Partnerships, Division of Community Engagement and Innovative Partnerships, 678-676-0375

Mrs. Ayanna Smith, Director of Professional Learning, Division of Schools and Leadership, 678-676-0290

Mrs. Chelonnda Seroyer, Field Experience Coordinator, Division of Schools and Leadership, 678-631-8602
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs

15. LEGAL SERVICES ~ No Agenda Item This Month

a. RISK MANAGEMENT ~ No Agenda Item This Month

F. AMENDMENT TO THE BYLAWS & POLICIES

1. Ready for Action: Approve Amendment to Board Policy BBFA: Local School Councils ~ Updated 12.9.2024 (3 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BBFA: Local School Councils and determined the current language requires updates. Recommends the proposed revisions.
Details
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education accept an amendment to Board Policy BBFA: Local School Councils as Ready for Action. The proposed revisions are requested to update the policy and to clarify the current language. This policy has been reviewed and analyzed by the Board Policy Committee. The Committee agrees on the recommended revisions.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District.
Financial impact: There is no financial impact to the District.
Contact: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law, (404)954-5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
2. Ready for Action: Approve Amendment to Board Policy BC: Board Meetings ~ Updated 12.9.2024 (3 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BC: Board Meetings and determined the current language requires updates. Recommends the proposed revisions.
Details
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education amend Board Policy BC: Board Meetings.
Details: The Board Policy Review Committee met on August 1, 2024, to continue its ongoing review of the policies contained in section B of the Board Policy manual. The committee reviewed and analyzed Board Policy BC: Board Meetings and determined the current language needs updating.
Financial impact: No financial impact
Contact: Mrs. Melanie Slaton, General Counsel, Hall, Booth, Smith, PC Attorneys at Law (404) 954-5000.
Effective: Upon Board Approval
Status: Attorney Approval Not Required
3. Ready for Action: Board Policy BBI: Board Staff Relations (3 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BBI: Board Staff Relations and determined the current language requires updates and recommends the proposed revisions.
Details
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education amend Board Policy BBI: Board Staff Relations.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
4. First Read: Board Policy BCBI: Public Participation in Board Meetings (3 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BCBI: Public Participation in Board Meetings and determined the current language requires updates and recommended the proposed revisions.
Details
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education amend Board Policy BCBI: Public Participation in Board Meetings.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
5. First Read: Board Policy BDC: Policy Adoption (3 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BDC: Policy Adoption and determined the current language requires updates and recommended the proposed revisions.
Details
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education amend Board Policy BDC: Policy Adoption.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
6. First Read: Board Policy BDF: Review of Administrative Rules (3 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BDF: Review of Administrative Rules and determined the current language requires updates and recommended the proposed revisions.
Details
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education amend Board Policy BDF: Review of Administrative Rules.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
7. First Read: Board Policy BE: School Board Records (2 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BE: School Board Records and determined the policy is covered in Board Policy CN: Administrative Records and recommended the deletion.
Details
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education delete Board Policy BE: School Board Records as it is covered by Board Policy CN: Administrative Records.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
8. First Read: Board Policy BH: Board Code of Ethics (3 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BH: Board Code of Ethics and determined the current language requires updates and recommended the proposed revisions.
Details
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education amend Board Policy BH: Board Code of Ethics.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
9. First Read: Board Policy BHA: Board Member Conflict of Interest (3 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BHA: Board Member Conflict of Interest and determined the current language requires updates and recommended the proposed revisions.
Details
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education amend Board Policy BHA: Board Member Conflict of Interest.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
10. First Read: Board Policy BHC: Board Member Political Activity (3 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BHC : Board Member Political Activity and determined the current language requires updates and recommends the proposed revisions.
Details
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education amend Board Policy BHC: Board Member Political Activity.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required

G. ADJOURN TO AN EXECUTIVE SESSION

1. ADJOURN THE EXECUTIVE SESSION
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the December 9, 2024 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________
2. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources
H. CONVENE THE BUSINESS MEETING
Details
Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

It is requested that the DeKalb County Board of Education convene the December 9, 2024, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________
I. CONVENE THE COMMUNITY INPUT SESSION ~ 5:45pm ~ Updated 12.9.2024
Details
Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

*Speakers
1. Sara Faris
2. Daniel Sobczak
3. Deborah Jones
4. Trinity Smith
5. Theresa Austin
6. Sundra Burdette
7. Willie Pringle
8. Joel Edwards
J. CONSENT AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education approve the December 9, 2024, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

K. ACTION ITEM(S)

1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Mr. Diijon DaCosta, Board Chair
2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT AGENDA
Details
Summary: Presented by: Mr. Diijon DaCosta, Board Chair
L. ADJOURN
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the December 9, 2024, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____