Agenda Item
i. Contract Extension ~ Charter Bus Services ~ RFP 20-472 ~ Allstate Tours, American Coach Lines, Coast to Coast Tours, Friendship Tours, Harmon Brothers Charter Service, Kelly Tours, Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Southeastern Stages, Inc., We Care Charters
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract extension for RFP 20-472 for an extension of 90 days from January 1, 2025, through March 31, 2025:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Approval of the contract extension for Charter Bus Services meets Strategic Goal Area: 6.2 Organizational Excellence
Why: An extension of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service until the new contract award is approved by the Board and receipt of fully executed documents.
Details: On October 7, 2019, the Board of Education approved the contract award of RFP 20-472 for Charter Bus Services to provide charter bus services on an as-needed basis to:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Financial impact: These services are paid for by the local school or department requesting the service and will be paid from multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bernando C. Brown, Director Student Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
BOARD AGENDA ITEM
MEETING DATE: December 9, 2024
AGENDA ITEM TITLE: Contract Extension - Charter Bus Services -
RFP 20-472 - Allstate Tours, American Coach Lines, Coast to Coast
Tours, Friendship Tours, Harmon Brothers Charter Service, Kelly
Tours, Kingsmen Coach Lines, R & W Motor Coach, Samson Tours,
Southeastern Stages, Inc., We Care Charters
QUICK SUMMARY ABSTRACT:
Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations
Division
REQUESTED ACTION:
It is requested that the Dekalb County Board of Education approve the contract
extension for RFP 20-472 for an extension of 90 days from January 1, 2025,
through March 31, 2025:
• Allstate Tours • Kelly Tours
• American Coach Lines • Kingsmen Coach Lines
• Coast to Coast Tours, LLC • R & W Motor Coach
• Friendship Tours • Samson Tours
• Harmon Brothers Charter • We Care Charters
Service
Approval of the contract extension for Charter Bus Services meets Strategic Goal
Area: 6.2 Organizational Excellence
RATIONALE:
An extension of this contract will allow the Dekalb County School District (“DCSD”)
to continue providing services that require travel outside of the 75-mile radius
limitation of the DCSD Transportation Department for student activities and to
ensure continued coverage for student transportation service until the new contract
award is approved by the Board and receipt of fully executed documents.
DETAILS:
On October 7, 2019, the Board of Education approved the contract award of RFP
20-472 for Charter Bus Services to provide charter bus services on an as needed
basis to:
• Allstate Tours • Kelly Tours
American Coach Lines • Kingsmen Coach Lines
• Coast to Coast Tours, LLC, • Samson Tours
Friendship Tours • We Care Charters
• Harmon Brothers Charter
Service
REVISED 09.2020
BOARD AGENDA ITEM
SUMMARY:
This extension will continue to allow DCSD to obtain assistance from commercial
carriers to provide supplemental transportation services in support of district-wide
field trips, athletic events, and other activities when transport requires travel
outside of the 75-mile radius limitation of the DCSD Transportation Department.
There is an active solicitation currently for Charter Bus Services for 2025. It is
anticipated that it will be finalized and awarded by February -March 2025.
FINANCIAL IMPACT:
These services are paid for by the local school or department requesting the service
and will be paid from multiple charge codes.
CONTACTS:
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1447
Mr. Bernando C. Brown, Director Student Transportation, 678-875-0090
SUPPORTING DOCUMENTS:
1. Contractors Acceptance Letters and Certificates of Insurance- 10
2. Contractor Executed Contracts - 10
3. Chronology of the Agenda
GOALS:
Strategic Goal Area 6. Organizational Excellence
COGNIA STANDARDS:
Standard 5: Using Results for Continuous Improvement
STATUS:
• Approved by the Office of Legal Affairs
IMPLEMENTATION DATE:
Upon Board Approval and a fully executed contract
REVISED 09.2020