Agenda Item
viii. E-SPLOST VI Project ~ Contract Award ~ CM@Risk - RFQu No. 25-752-001 Allgood Elementary School HVAC System Replacement and Renovations ~ Parrish Construction Group ~ Pre-Construction Phase Fee (Not to exceed $100,000)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the award of RFQu No. 25-752-001 for Construction Management Services (“CM@Risk”) for the Allgood Elementary School HVAC System Replacement and Renovations project to Parrish Construction Group.
Additionally, it requested that the Board approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract. Additional packages will be presented to the Board for approval as indicated below:
Early release package tentatively presented Spring 2025.
Final Guaranteed Maximum Price (GMP) will be presented Summer 2025.
Additional sub packages may be presented to the Board for approval as needed.
Why: Approval of the award of the CM@Risk Services contract for the Allgood HVAC System Replacement and Renovations project in accordance with the Dekalb County School District’s (“DCSD”) voter-approved E-SPLOST VI program will provide a safe and healthy learning environment for students and staff.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: Specific details related to the scope of work for this Request for Qualifications (“RFQu”) can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/
The RFQu was issued on August 22, 2024, and six (6) statements of qualifications were received on September 26, 2024, for the Allgood Elementary School HVAC System Replacement and Renovations project. All six (6) submittals were deemed responsive and were evaluated by a selection committee. This recommendation is based on the final scoring of the interview and presentation process.
Parrish Construction Group will be responsible for the CM@Risk services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the CM@Risk services for this project.
Parrish Construction Group is located at 2300 Lakeview Parkway Suite 200, Alpharetta Georgia.
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract for the Allgood Elementary School HVAC System Replacement and Renovations project will be allocated from cost code SP6CIP.20136.PRECCONST.2050 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _11/13/2024__________ Due Date: __11/182024_______ (Allow 3 to 5 business days)
Background information/Detail E-SPLOST VI Project – Contract Award – CM@Risk - RFQu No. 25-
752-001 Allgood Elementary School HVAC System Replacement and Renovations – Parrish
Construction Group - Pre-Construction Phase Fee - Not-To Exceed $100,000
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐x Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________