DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 1 of 22
DeKalb County Board of Education
Operations Division
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084-6705
Request for Qualifications (RFQu) No. 25-752-001
for
Construction Management at Risk
Allgood Elementary School
Project: Allgood Elementary School HVAC Replacement and Renovations
DCSD Project Nos.: 201-36
Owner: DeKalb County Board of Education (the “Board”)
Solicitation Timeline Summary
EVENT DATE(S) TIME LOCATION
Solicitation Opens August 22, 2024 http://dekalbschoolsga.ionwave.net
Mandatory Pre-Submittal
September 5, 2024 10:00 AM Via Teams
Conference
Allgood Elementary School
Mandatory Site Visit September 6, 2024 9:00 AM
659 Allgood Rd., Stone Mountain GA 30083
Final Questions Due September 11, 2024 2:00 PM dcsd-op-bidquestion@dekalbschoolsga.org
Final Addendum September 18,2024 2:00 PM http://dekalbschoolsga.ionwave.net
Statement of Qualifications
September 26, 2024 2:00 PM http://dekalbschoolsga.ionwave.net
Due Date & Time
Public Acknowledgement of RFQu will be
Public Acknowledgement September 30, 2024 posted to the DCSD website by close of
business.
Selection Committee
October 1-7, 2024
Evaluation
Shortlist Finalist Notified N/A
Interviews Conducted N/A
Anticipated Board Review
December 9, 2024
and Approval
Anticipated Notice of Award December 16, 2024
Anticipated Notice to
January 1, 2025
Proceed
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 2 of 22
Request for Qualifications and
Evaluation Procedures
Construction Management at Risk Services
Negotiated Fee / Guaranteed Maximum Price
Qualifications will be received electronically on the DeKalb County School District website at
https://dekalbschoolsga.ionwave.net for CONSTRUCTION MANAGEMENT AT RISK SERVICES FOR
ALLGOOD ELEMENTARY SCHOOL HVAC SYSTEMS REPLACEMENT and RENOVATIONS, until 2:00
p.m. EST, Thursday, September 26, 2024. Qualifications received after the specified time will not be
considered. All potential respondents must register as a vendor at http://dekalbschoolsga.ionwave.net.
NOTE: A virtual mandatory pre-submittal conference will be held on Thursday, September 5, 2024, 10:00
a.m., EST, via TEAMS. Attendees must provide the following information by 5:00 p.m., EST on Wednesday,
September 4, 2024:
1. Individual Name and Title
2. Company Name
3. Telephone Number
4. Email Address
This information must be sent to dcsd-op-solicitation@dekalbschoolsga.org. A meeting link will be sent to all
registered attendees no later than 9:30 a.m., EST on Thursday, September 5, 2024.
This document shall serve to provide interested parties with specific information as to the Procedures for
Selection of Construction Management at Risk Services for the DeKalb County School District.
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 3 of 22
Table of Contents
Section Description PAGE
Request for Qualifications:
1.0 Project Description ............................................................................................... 4
2.0 Scope of Services ................................................................................................ 4
3.0 Requirements of Construction Manager............................................................... 6
4.0 Statement of Qualifications .................................................................................. 7
5.0 Initial Screening Criteria ....................................................................................... 10
6.0 Interview and Presentation .................................................................................. 13
7.0 Selection Process ................................................................................................ 16
8.0 Schedule .............................................................................................................. 17
9.0 General Instructions ............................................................................................. 18
10.0 Terms and Conditions .......................................................................................... 19
RFQu Advertisement ........................................................................................... 23
Exhibit A
Attachments (separate file from RFQu)
Attachment A Construction Manager Checklist and Certification
Attachment B1 Corporate Certificate
Attachment B2 Partnership Certificate
Attachment B3 Entity Certificate
Attachment D Offeror’s and Individuals’ Affidavit of Noncollusion
Attachment E Conflict of Interest Disclosure Affidavit
Attachment F Consent to Release Information
Attachment J Immigration and Security Certification
Attachment L No Submittal Response
Attachment M1 Standard Form of Construction Management Contract Allgood ES
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 4 of 22
REQUEST FOR CONSTRUCTION MANAGER QUALIFICATIONS
PROJECT NAME: Allgood Elementary School HVAC Systems Replacement and
Renovations
PROJECT LOCATION: Allgood ES – 659 Allgood Rd, Stone Mountain GA 30083
RFQu NUMBER: 25-752-001
1.0 PROJECT DESCRIPTION
1.1 DeKalb County School District, Georgia is interested in entering into a contract with a
qualified firm to perform Construction Management at Risk Services as outlined in the
contract to be entered into, the form of said contract being attached hereto for HVAC
System Replacement and Renovations listed below in the Scope of Services. The CM
is responsible for the successful, timely, and economical completion of the construction
Project.
1.2 The Contract(s) shall be subject to the limitations and restrictions of Georgia
Code.
1.3 DCSD has determined that the stipulated fee for the Pre-Construction Phase
Services for this project will be a maximum fee of $100,000.00. This fee is all
inclusive and incorporates all services provided during the pre-construction
phase for this project.
2.0 SCOPE OF SERVICES
Allgood Elementary School HVAC System Replacement and Renovation
The project is known as Allgood Elementary HVAC System Replacement and Renovations. The
anticipated scope of this project is the replacement of major building systems and major renovations at
Allgood ES located at 659 Allgood Rd, Stone Mountain, GA 30083.
A. Replacement of major building systems and site improvements including but not limited to:
• Replacement of HVAC system throughout the building
• Replacement of doors and door hardware throughout the building
• Electrical upgrades
• Replacement of ceilings
• Window Replacement
• Replace light fixtures with LED fixtures
• Security Vestibule
• Fire Sprinkler System
• Roof Replacement
• Replace Classroom Casework
• Remove Chalkboards
• Restroom Renovations
• Emergency Generator
• Replace Fire Alarm System
• Replace Intercom/Clock System
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 5 of 22
• Mechanical and Electrical Room Renovations
• Replace Kitchen Equipment
• Replace Freezer/Cooler
• Improve Site Storm Drainage
• Improve Site Accessibility
• Miscellaneous flooring replacement and painting
B. Pre-Construction Phase Services shall include but are not limited to: attending any and all design and
preconstruction conferences, assisting and cooperating with the Design Professional with respect to the
design of the Project, reviewing and commenting on design documents, constructability review, advertising
& conducting pre-bid conference, providing cost estimates & GMP development, preparing construction
schedule and incorporating design schedule into a single project schedule, refining general requirements
and general conditions, and documenting “as-is” conditions (including offsite utilities from which
connections are to be made).
C. Construction Phase Services include, but are not limited to, furnishing, and paying for all management,
supervision, financing, labor, materials, tools, fuel, supplies, utilities, equipment, and services of every kind
and type necessary to diligently, timely and fully perform and complete the construction of the entire
Project in a good and workmanlike manner in accordance with the Construction Documents.
D. Management of portable classroom installation on site for swing space to be included in CMaR scope and
GMP.
A Guaranteed Maximum Price for the Allgood Elementary School HVAC Systems Replacement and
Renovations will be agreed upon and approved by the Board of Education and may include early release
packages. The estimated construction budget for this project will be $20,000,000 and subject to change.
The Construction Management Firm is to provide all construction management services to deliver to
the owner a safe, finished, and fully functioning middle school facility within the estimated construction
budget.
Target Schedule:
Early Release Package Release for HVAC and
Electrical: Spring 2024
Final GMP Approval: Summer 2025
Construction: Fall 2025 – Fall 2027
3.0 REQUIREMENTS OF CONSTRUCTION MANAGER (CM)
3.1 Firms must meet the following requirements:
3.1.1 Requirements of the Request for Qualifications (RFQu).
3.1.2 It is preferable that the CM has experience providing construction management
at risk for K-12 public school programs.
3.1.3 CM’s must be authorized to do business in the State of Georgia and must
possess professional service registrations, and general construction licenses
in accordance with applicable statutes, regulations, and rules.
3.1.4 CM's must be knowledgeable of the requirements of Georgia Code.
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 6 of 22
3.1.5 CM's must be able to demonstrate financial strength appropriate to the scale of
Project to be managed.
3.1.6 Statements of Qualifications must be submitted to the School District on or before
the time and date and at the place indicated in the RFQu.
3.1.7 Statements of Qualifications shall be submitted electronically in accordance with
the requirements contained in the RFQu and should be limited to not more than
30 (8.5-inch x 11 inch) pages printed on one side, including covers and dividers,
and excluding financial information. Oversize pages will be counted as two
pages. Submissions in excess of 30 pages will not be disqualified; however,
clarity, conciseness, and brevity of this document will be part of the evaluation
criteria.
3.1.8 Statements of Qualification which have not been received by the DeKalb County
School District on or before the scheduled receipt time as set forth in the RFQu
will not be considered.
3.1.9 The selected Construction Manager will be required to meet the insurance
requirements of DCSD.
3.1.10 A pre-negotiation meeting and negotiation meeting will be conducted on the
date and at the place to be specified at a later date. If agreement is not reached
on this date, DCSD will terminate negotiations and proceed to the next highest
ranked firm. We will proceed with the number two ranked firm in the event that
negotiations are being terminated with the number one ranked firm. At the school
district's sole option, the negotiation cutoff date may be extended.
3.1.11 Costs of participating in the selection process, including presentations to the
Selection Committee, are solely those of the CM; DCSD will assume no
responsibility for any costs.
3.1.12 DCSD reserves the right to waive informalities and to terminate the selection
process.
4.0 STATEMENT OF QUALIFICATIONS
Required Information and Format
Electronic statements of qualifications shall be submitted to the website
https://dekalbschoolsga.ionwave.net and include the following:
1) Letter of Introduction - To be included with Technical Proposal under “Response
Attachments”.
2) Table of Contents - To be included with Technical Proposal under “Response
Attachments”.
3) Compliance - To be included with Technical Proposal under “Response
Attachments”.
4) Successful Related Building Experience – To be included with Technical Proposal
under “Response Attachments”.
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 7 of 22
5) Proposed Project Staff and their Functions - To be included with Technical
Proposal under “Response Attachments”.
6) Project Approach - To be included with Technical Proposal under “Response
Attachments”.
6) Current Workload - To be included with Technical Proposal under “Response
Attachments”.
4.1 Letter of introduction and interest signed by an officer or partner of the responding firm.
Letter shall include specific reason(s) why firm would be the best choice for the project
listed. Letter shall include name of entity submitting, contact name, phone number, e-
mail address, fax number and address of firm submitting.
4.2 Table of Contents
4.3 Compliance Information
This is a compliance section and carries no evaluation points. Firms must meet
minimum criteria as specified to receive further consideration. Submittals shall
include the following:
4.3.1 The CM must be properly certified by the Georgia Secretary of State to do
business in Georgia at the time of submission.
4.3.1.1 State the legal name of the entity submitting and if CM submitting is a
corporation, joint venture, or partnership. Note: It is understood that if
selected for this project the stated entity name will be used in all legal
contracting documents derived from this selection.
4.3.1.2 Provide a copy of certification for proper incorporation or registration from
Georgia Secretary of State. In the alternative, joint ventures and
partnerships should provide a copy of their joint venture or partnership
agreement and certification from the Georgia Secretary of State
establishing that each joint venture partner or partner is authorized to do
business in Georgia.
4.3.2 The CM must be properly registered, licensed, and certified at the time of
submission:
4.3.2.1 Provide copy of current Georgia Professional Registration Certificate for
general contractor.
4.3.2.2 If CM is a joint venture, provide copy of the joint venture agreement and
either:
a. Copy of current Georgia Professional Registration Certificate of
the joint venture; or
b. A copy of the current Georgia Professional Registration Certificate of
one of the joint venture partners.
4.3.3 The CM must have been in continuous business for a minimum of five
years. Note: If CM is a joint venture, at least one of the companies
comprising the joint venture or partnership must have been in continuous
business for a minimum of five years.
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 8 of 22
4.3.3.1 State number of years in business. If the CM is a joint venture, state both
the number of years that the joint venture has been in business, as well
as the number of years that each joint venture partners has been in
business.
4.3.3.2 State the location, address, and telephone number of CM’s offices. If the
CM is a joint venture or partnership, identify the location, address, and
telephone number of the principal place of business of the joint venture
or partnership designated with the Georgia Division of Corporations.
4.3.3.3 Submit the names of owners, officers, or principals in charge.
4.3.4 The CM must identify any existing or potential conflicts of interest and disclose
any representation of parties or other relationships that might be considered a
conflict of interest with regard to this selection. "Conflict" or "conflict of interest"
means a situation in which regard for a private interest tends to lead to disregard
of a public duty or interest.
4.3.4.1 If any conflicts of interest issues are identified, provide a detailed plan
of action on how any existing or potential conflicts of interest will be
mitigated in the case your firm is recommended for this project. DCSD
at its sole discretion shall determine the adequacy of the plan and
whether the conflict will disqualify the firm from consideration for the
RFQu. If DCSD determines that the firm will be disqualified due to the
conflict, the firm’s proposal will not be evaluated or considered by the
Selection Committee
4.3.5 Financial Capabilities and Cost Control Measures (Y/N):
The CM must demonstrate they have the necessary financial resources to complete
the project, their capabilities to control costs and their history of working proactively to
avoid litigation with Owners.
4.3.5.1 Financial Statement: Include a copy of their most current audited
financial statement. If the CM is a joint venture or partnership
all firms comprising the submitting entity will be required to
submit the previously requested documentation.
4.3.5.2 Bonding Capacity: Evidence of sufficient bonding capacity to
bond $20,000,000.00. The CM must submit a letter from their
insurer stating their current bonding capacity for a single job and
their aggregate capacity. (The firm will be required to bond on the
guaranteed maximum price for the Project).
4.3.6 Litigation/Insurance Claims/Convictions (Y/N)
4.3.6.1 Submit all litigation of any kind involving Construction Manager, its officers,
or directors with a project owner where the total amount in controversy
exceeds $100,000.00 within the last five years. If the CM is a joint
venture or partnership submit litigation involving all firms comprising
the submitting entity. State the court and location of the litigation.
4.3.6.2 Insurance Claims: State the number of claims, total worker’s compensation
dollars incurred for those claims, and loss cost per man hour for the
last five projects your firm has completed. This information should
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 9 of 22
include all claims including, but limited to, the firm’s personnel, and sub-
contractors and/or sub-consultants. In addition, firms shall include
information about their safety programs.
4.3.6.3 Convictions: Include a statement as to whether or not the CM (and in the
case of a joint venture, each of the partners in the joint venture) or any of
its officers has been convicted or entered a guilty plea (or plea of nolo
contendere) in any court within the two (2) years prior to the date of
application of a violation of any State or Federal statue concerning
competitive bidding or competitive proposals or the restraint of trade.
5.0 INITIAL SCREENING CRITERIA
5.1 Individual Review: Proposal Evaluation Committee (“PEC”) members shall use the
Proposal Evaluation Form (Exhibit A) for the RFQu to document their review and
evaluation of each Proposal in accordance with the criteria listed below, within
their respective areas of experience and knowledge.
5.1.1 Successful Related Building Experience (30 points):
Past experience, including examples of renovations, refurbishment,
repairs, and new construction projects completed by the firm.
Consideration will be given to the successful completion of previous
projects comparable in design, scope, and complexity. This will include
e valuating the firm’s performance and quality of work on previous
projects.
5.1.1.1 List the projects which best illustrate the experience of the firm
which utilized the current staff which is being assigned to this
Project. (List no more than 10 projects and do not list projects
which were not completed by your firm or completed more
than ten years ago). Include the following for each project:
a. Name and location of the project.
b. The nature of the firm's responsibility on the project.
c. Project owner's representative name, address,
telephone, and facsimile number.
d. Project user's representative name, address and
telephone number.
e. Date project was completed. Provide comparison of
original schedule completion to actual completion date.
f. Size of project (construction gross square feet).
g. Cost of project (construction cost). Provide comparison of
original contract amount with final contract amount
h. Work for which firm's staff was responsible.
i. Firm's project manager and other key professionals
involved on the project and who of that staff would be
assigned to the Project covered by this RFQu.
5.1.2 Proposed Project Staff and their Functions (25 points):
The quality, experience and quantity of staff and their functions will be
evaluated by the Committee.
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 10 of 22
5.1.2.1 The firm shall name the actual staff to be assigned to this
Project, describe their ability, and experience, and indicate the
function of each within their organization and their proposed role
on this Project. It is the intent that the proposed staff shall be
assigned to this Project unless otherwise approved by Owner.
The staff shall be present at the time of interview.
5.1.2.2 Organization Chart: Develop an organization chart as it
relates to the Project indicating key personnel and their
relationship.
5.1.2.3 Give brief resumes of key persons to be assigned to the
Project including, but not limited to, the following:
a. Name and title.
b. How many years with this firm? For sub-consultants, list
prior projects your firm has worked with sub-consultant.
c. How many years with other firms?
d. Experience including types of projects, size of projects (dollar
value and square footage of project), and specific project
involvement.
e. Education.
f. Active registrations (if any).
g. If submitting as a joint venture or partnership, include the
assigned staff for the joint venture or partnership and
indicate which of the joint ventures or partners employs the
staff member.
5.1.3 Project Approach (20 points):
5.1.3.1 The firm shall provide information regarding its knowledge of
working on active school campuses, local codes and ordinances,
local subcontractors, and suppliers as an indication of its ability to
deliver quality workmanship in an effective and timely manner.
5.1.3.2 The firm shall demonstrate verbally and graphically its plan for
performing the Project, documenting the services to be provided
and showing the interrelationships of all parties, including the
District’s consultants, departments (IT, FF&E, Transportation,
Nutrition, etc.) local authorities, architects, and Program Manager,
to name a few. As part of its services, the firm shall indicate
knowledge and experience in the evaluation of building systems,
construction techniques, and the recommendation of materials to
create the optimum value in meeting the design and budget
requirements.
5.1.3.3 Schedule: The anticipated construction Notice to Proceed is
January 2024 with a Substantial Completion of Date of June 2026.
Use the dates shown and develop a Preliminary Schedule that you
plan on using to construct this project.
5.1.3.4 QA/QC: Describe your experience and technical expertise your firm
will employ with regard to safety, cost and quality assurance and
quality control.
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 11 of 22
5.1.4 Current Workload (10 points):
As part of the evaluation criteria, the Committee will review the firms and
their sub-consultants’ current workload. If the submitting firm is a joint
venture, the Committee will review the current workload of each of the
firms comprising the submitting entity. A maximum of ten points will be
awarded based on an evaluation of the firm’s total workload and capacity
to perform the work.
5.1.4.1 Firms and their sub-consultant(s) shall provide a list of
outstanding projects, client names, status of completion,
anticipated completion date, and dollars committed on open
project workload. Furthermore, if the submitting firm is a joint
venture, they shall also include projects for each firm
comprising the joint venture.
Definition of sub-consultant as it relates to this selection
process: An individual and/or firm contracted or to be
contracted by the submitting entity to provide services related
to or part of those which this will be required as part of this
selection process.
5.1.5 Equitable Distribution (Maximum 15 points):
In an effort to consider the equitable distribution of work, the Selection
Process Facilitator shall evaluate data showing dollar amounts of contracts
and projects awarded by DCSD to the submitting firm(s). The dollar amount
of projects awarded will reflect the estimated construction value listed on
the RFQu awarded to each firm. The projects taken into account in the
calculation will be those awarded by DCSD within two years from this RFQu
bid opening. For those projects already under contract, the awarded
amount will be replaced by the GMP and/or Bid amount(s) contracted, not
including change orders. For projects recommended but not yet awarded,
the contract value will reflect the estimated fee based on the budget listed
within the RFQu for which the firm was selected. In the case of submittals
received by joint ventures, the projects awarded to each of the firms
comprising the joint venture will be included in the calculation of the projects
awarded by DCSD. Furthermore, this calculation will include all projects
awarded to the submitting firm, either as a joint venture or as a separate
entity, whereby the submitting firm(s) was one of the entities included in the
award and/or contract.
5.1.5.1 The chart below will be used to award a maximum of 15 points
based on dollar amount of projects currently under contract, as
well as those awarded by DCSD, but not yet under contract and
those recommended but not yet awarded. This single score will be
allocated to each firm by the Selection Process Facilitator and
added to the cumulative score the committee members.
Contract Value Awarded/ Recommended by DCSD Point Value
0 to $5,000,000 15 points
$5,000,001 to $10,000,000 13 points
$10,000,001 to $20,000,000 11 points
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 12 of 22
$20,000,001 to $30,000,000 9 points
$30,000,001 to $50,000,000 7 points
Greater than $50,000,000 0 points
5.2 Group Review. The PEC members shall meet and discuss the Proposals. The
goal of this review is to allow each PEC member the opportunity to fully discuss
the Proposals and to identify any information in the proposals deemed by
the PEC member to be significant to the evaluation. At the conclusion of
this meeting, each PEC member shall render his or her final scores for each
proposal and submit his or her Proposal Evaluation Form to the Selection
Process Facilitator.
5.2.1 The Selection Process Facilitator shall combine the evaluation scores
submitted by all PEC members and shall determine the five (5) highest
scoring firms (unless otherwise determined) based on the total
evaluation scores received. In the event of a tied score for fifth place, all
such tied firms shall be included in the short list.
5.2.2 Short List Recommendation. The Selection Process Facilitator shall
forward the PEC’s short list recommendation to the Chief Operations
Officer (“the COO”). The COO, in his or her sole discretion, can either
accept the short list recommendation or reject the short list
recommendation. If the COO accepts the recommendation, the selection
process proceeds as noted below. If the COO rejects the short list
recommendation, he or she, in his or her sole discretion, can proceed
in any of the following methods: directing the Selection Process
Facilitator to recommence the selection process at whatever stage
the COO deems appropriate (including the Individual Review stage or
the Group Review stage); pursuing the project by any other alternative
method permitted under Georgia law; or abandoning the project all
together. If the COO elects to pursue the project by an alternative method
or abandon the project, DCSD shall provide public notice of this decision.
5.2.3 Notice of Short List. Once the PEC’s short list recommendation has been
accepted by the COO, the Selection Process Facilitator will notify all
submitting firms of whether or not they appear on the short list and shall
provide public notice of the short-listed firms.
5.2.4 The short-listed firms shall then be invited for interviews before the PEC,
which will be scheduled within three (3) business days of notification.
6.0 INTERVIEW AND PRESENTATION
6.1 At the time of its scheduled interview, each short-listed firm shall provide
additional information about its firm and operations as may be required by DCSD.
This additional information shall include, but is not limited to, the following:
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 13 of 22
6.1.1. References (10 points):
The CM must demonstrate a positive relationship with prior clients on
similar projects.
6.1.1.1 The CM shall submit written recommendations from previous
owners and discuss their strategy to provide a positive working
relationship with DCSD. This strategy must include actual
examples of how the CM has demonstrated their cooperation
with other Owners. DCSD reserves the option of contacting any
of the references provided to confirm information provided.
6.1.1.2 DCSD staff will provide input on a firm’s past work
performance, this information includes but is not limited to the
number of warranty requests and responsiveness, contract and
process compliance, and information from the DCSD contractor
evaluation process if available.
6.1.2 Overall Approach, Methodology and Knowledge of the Site (35 points):
6.1.2.1 The firm shall provide information regarding its knowledge of
working on active school campuses, local codes and
ordinances, local subcontractors, and suppliers as an
indication of its ability to deliver quality workmanship in an
effective and timely manner.
6.1.2.2 The firm shall demonstrate verbally and graphically its plan for
performing the Project, documenting the services to be provided
and showing the interrelationship of all parties. As part of its
services, the firm shall indicate knowledge and experience in
the evaluation of building systems, construction techniques
and the recommendation of materials to create an optimum
value in meeting the design and budget requirements.
Note: The services to be provided on the Project will include, but
they are not limited to, the Pre-construction, Construction, and
Post Construction Phases.
6.1.3 Project Team (15 points):
The firm shall express the general and specific project related
experience and capability of in-house staff and subconsultants and
their functions as it relates to this project.
6.1.3.1 Organization Chart: Develop an organization chart as it
relates to the Project indicating key personnel and their
relationship. It shall be understood that it is the intent of the
District to insist that those key personnel indicated as the
project team in this RFQU response actually executes the
Project.
6.1.3.2 If a joint venture, or prime subcontractor arrangement of two (or
more) firms, indicate how the work shall be distributed between
the associated firms. Describe how the organizational structure
DeKalb County School District RFQu No. 25-752-001
CM at Risk Allgood Elementary School HVAC Systems Replacement and Renovations Project No. 201-36
August 22, 2024 Page 14 of 22
will ensure orderly communications, distribution of information,
effective coordination of activities and accountability.
6.1.4 Cost Control (20 points):
6.1.4.1 Describe how you develop cost estimates, and how they are
updated, providing specific examples of successful
recommendations implemented and cost containment strategies
utilized to maintain project budgets without sacrificing quality.
Describe your preconstruction bidding process and explain the
benefits to the Owner.
6.1.4.2 The firm shall provide a comparison of any representative
current projects demonstrating their ability to hold to original
budgets.
6.1.4.3 Provide a list of onsite staff that you propose for this project and
the number of hours that each staff member will work on the
project during the construction phase.
6.1.5 Project Scheduling (20 points):
6.1.5.1 As part of the project approach, the firm shall propose a
process for scheduling multiple projects and effectively
managing and executing the work in the optimum time.
Provide a sample schedule and describe any major
milestones for achieving the schedule and any other
recommendations that may directly impact the schedule.
6.1.5.2 The firm shall describe any representative current projects and
the projected versus the actual schedule for each.
6.2 Interview
6.2.1 The short-listed firms shall be invited for interviews before the PEC. At the
time of its scheduled interview, each short-listed firm shall provide
additional information about its firm and operations as may be required by
DCSD. This additional information shall be identified in the RFQu.
6.2.2 The PEC shall schedule a separate interview for each short-listed firm.
As part of its interview, and at the Selection Process Facilitator’s
discretion, each firm shall make a short oral presentation.
6.2.3 After the PEC has interviewed all the short-listed firms, the PEC shall
reconvene for the PEC members to discuss the interviews and review
each presentation. At the end of this discussion, PEC members shall
use the Presentation Evaluation Forms to record their evaluation of
each short-listed firm, and then submit the Presentation Evaluation
Forms to the Selection Process Facilitator.
6.2.4 The Selection Process Facilitator shall combine the evaluation scores
submitted by all PEC members and determine the PEC’s ranking of the
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short-listed firms based upon the total scores assigned to each firm for
the presentation stage. If the ranking results in a tied score for the
number one or number two ranked firms, additional information shall be
requested from the tied firms and presented to the committee. The
committee will score the firms based on the responses to the additional
information.
6.3 Submittal of recommended highest ranked firm. The Selection Process
Facilitator shall submit the highest ranked firm recommended by the PEC to the
COO for approval. The COO, in his or her sole discretion, shall either accept the
results of the PEC’s ranking recommendation and forward it to the Board of
Education for approval or reject the results of the ranking recommendation. If the
COO accepts the ranking recommendation, the approval and negotiation
process continue as noted below. If the COO rejects the results of the ranking
recommendation, he or she, in his or her sole discretion, shall proceed with any
of the following methods: directing the PEC Selection Process Facilitator to
recommence the selection and ranking process at whatever stage the COO
deems appropriate (including the Individual Review stage, the Group Review
stage, or the Interview process); pursuing the project by any other alternative
method permitted under Georgia law; or abandoning the project all together. If the
COO elects to pursue the project through an alternative method or abandon the
project all together, DCSD shall provide public notice of that decision.
. Upon the COO’s approval of the PEC’s recommendation, an agenda item shall
be prepared and put on the next available agenda for the Board of Education review
and approval.
7.0 SELECTION PROCESS:
7.1 The Proposal Evaluation Committee (“PEC”) shall be established by the COO.
The COO, or his designee, shall approve the members of the PEC, to include the
following:
7.1.1 At least three (3) DCSD staff persons with expertise in facilities
design, construction, operation, and/or maintenance, property,
surveying and environmental, as recommended by the Chief Operations
Officer from their respective divisions, for the purpose of evaluating
and scoring only those elements of the responses that relate to facilities
design, construction, operation, and maintenance proposals, and on an
as needed basis, those that include property, surveying and
environmental.
7.1.2 At least one (1) member of the SPLOST CIP staff with expertise in facilities
design, construction, operation, and/or maintenance, property,
surveying and environmental, as recommended by the Chief Operations
Officer, for the purpose of evaluating and scoring only those elements
of the responses that relate to facilities design, construction, operation,
and maintenance proposals.
7.1.3 Such other staff person(s) as deemed appropriate by the COO, or
his designee, in order to ensure that the PEC includes persons with
experience and knowledge in the contractual services being sought, for
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the purpose of evaluating and scoring only those elements of the
responses that relate to the person(s)’ area of experience and
knowledge.
7.1.4 Membership of the PEC may include representation from other public
or private entities or others deemed appropriate as recommended by
the Chief Operations Officer. The recommendation may be based on
project complexity, project cost and staff capacity.
7.2 All voting members of the PEC are required to comply with the provisions of Board
Policy DJE and the provisions of the Code of Ethics for Public Officers and Employees.
No member shall solicit or knowingly accept any gift, gratuity, loan, special discount,
entertainment, transportation, lodging, meals, favor or promise of future employment,
based upon any understanding that the vote, official action, or judgment of the member
would be influenced thereby. The Chief Operations Officer, or his designee, shall select
a Procurement representative who shall serve as the Selection Process Facilitator to
monitor the selection process, ensure compliance with all applicable procedural
requirements, limiting discussion which facilitates the procurement process, the facts of
the procurement and documentation on file, and will maintain objectivity at all times.
7.3 The Selection Process Facilitator shall be responsible for ensuring that each member is
provided information on the project, directs discussion as necessary and determines when
the committee may need to vote on any compliance related issues.
7.4 The final rankings as approved by the Board of Education will rank all proposers from
highest to lowest scores based on the selection criteria described in the RFQu.
8.0 SCHEDULE
8.1 Pre-submittal conference attendance (mandatory).
A virtual mandatory pre-submittal conference will be held on Thursday, September 5,
2024, 10:00 a.m., EST, via TEAMS. Attendees must provide the following information by
5:00 p.m., EST on Wednesday, September 4, 2024:
1. Individual Name and Title
2. Company Name
3. Telephone Number
4. Email Address
This information must be sent to dcsd-op-solicitation@dekalbschoolsga.org. A meeting link
will be sent to all registered attendees no later than 9:30 a.m., EST on Thursday, September
5, 2024. The RFQu will be reviewed, and questions will be addressed.
8.2 Site visit attendance (mandatory).
A mandatory project site visit is scheduled for Friday, September 6, 2024. Details will
be provided during the pre-submittal conference.
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8.3 Statements of Qualifications will be received electronically on the DeKalb County School
District website at https://dekalbschoolsga.ionwave.net for CONSTRUCTION
MANAGEMENT AT RISK SERVICES FOR ALLGOOD ELEMENTARY SCHOOL AND
HVAC SYSTEMS REPLACEMENT and RENOVATIONS, until 2:00 p.m. EST,
Thursday, September 26, 2024. Qualifications received after the specified time will not
be considered. All potential respondents must register as a vendor at
http://dekalbschoolsga.ionwave.net. Based on evaluations of Statements of
Qualifications, a maximum of five firms may be interviewed, at times and location to be
determined at a later time. The order of presentation will be determined at DCSD’s
sole discretion, and the firms so notified.
8.4 The dates and times identified in this RFQu are subject to change. All changes will
be posted to the DeKalb County School District solicitation website via addendum as it
becomes available for all phases of this project.
9.0 GENERAL INSTRUCTIONS
9.1 Submit electronically in accordance with the requirements contained in the Request for
Qualifications (RFQu).
9.2 The response shall contain manual signature of an authorized representative of the
responding firm.
9.3 Submittals received after the specified date and time will not be considered.
9.4 Firms responding to the RFQu shall be available for presentations and interviews
to the DCSD PEC Selection Committee.
9.5 The contents of the proposal of a successful firm may become part of its
contractual obligations.
9.6 Excluding items 5.1.5 and 5.2, Proposals shall respond to each item noted in sections
4.0 and 5.0 in the order noted. Identify responses with the same paragraph notation
as contained in this RFQu.
9.7 Proposals shall be typed. All corrections made by the proposer prior to the opening
shall be initialed and dated by the proposer. No changes or corrections will be allowed
after proposals have been opened.
9.8 Questions: Any questions concerning the RFQu should be submitted electronically via
email to the Procurement Manager at dcsd-op-bidquestion@dekalbschoolsga.org.
Questions submitted to any other email address will not be considered. The
deadline for receipt of vendor questions is Wednesday, September 11, 2024, at 2:00
p.m. EST. Questions received after the deadline time will not be considered.
Questions received by the deadline time will be answered in writing and posted to
the DCSD solicitation website http://dekalbschoolsga.ionwave.net no later than
Wednesday, September 18, 2024, by 2:00 p.m. EST. No response other than
written by the Procurement Manager, will be binding upon DCSD. All supplemental
instructions will be in the form of written Addenda to the RFQu.
9.9 Selection committee members, school board members and school board
personnel are not to be contacted prior to the Board of Education’s decision to
approve or reject the final recommendation presented to it by the Chief Operations
Officer. At the discretion of DCSD, failure to comply with this requirement
will be grounds for disqualification.
9.10 Specifically, this NO-CONTACT PERIOD shall commence on the initial date of the
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advertisement for Request for Qualifications and continue through and include the
date the DeKalb County Board of Education makes its determination to approve or
reject the final recommendations.
9.11 The assigned contact persons for this RFQu are Weyman Christopher, Senior
Procurement Manager and Tijauna Naylor-Smith, Procurement Manager. Mr.
Christopher can be reached at (678) 676-0217 or by email at dcsd-op-
bidquestion@dekalbschoolsga.org. Dr. Naylor-Smith can be reached at (678) 676-
1313 or by email at tijauna_naylor_smith@dekalbschoolsga.org. Prospective
Respondents must limit their contact regarding this RFQu to the assigned contact
persons.
9.12 Failure to meet any of these requirements may disqualify your firm from
consideration.
10.0 TERMS AND CONDITIONS:
10.1. DCSD reserves the right to accept or reject any or all proposals in the best interest
of DCSD. DeKalb County School District reserves the right to waive any formalities
in the selection process.
10.2 It is mutually understood and agreed that the nature, amount, and frequency of the
Services shall be determined solely by Owner and that Owner does not represent or
guarantee unto firm that any specific amount of services will be requested or required
of firm pursuant to this RFQu.
10.3 Proposals which do not comply with these instructions or that do not include the
requested data may not be considered.
10.4 The successful firm shall not discriminate against any person in accordance with
Federal, State or Local law.
10.5 It is the sole responsibility of the submitting firm to ensure proposals are received
at the proper place on or before the time and date required, and in the format stated.
10.6 By responding to this RFQu, the offeror certifies that the proposing company and/or
its principals have not been suspended, excluded, disqualified, debarred, proposed
for debarment, declared ineligible or voluntarily excluded from participation in any
transaction by any Federal or State department or agency and that the bidder
complies with all applicable orders, rules and regulations related thereto. Further, by
responding to this RFQu, the offeror certifies that all lower tier participating individuals
and/or company(s) and all respective principals of lower tier participants have not
been suspended, excluded, disqualified, debarred, proposed for debarment, declared
ineligible or voluntarily excluded from participation in any transaction by any Federal
or State department or agency and that the bidder complies with all applicable orders,
rules and regulations related thereto.
10.7 DeKalb County School District, Georgia, does not discriminate in admission or
access to, or treatment or employment in its programs and activities, on the basis
of race, color, religion, age, sex, national origin, marital status, disability, genetic
information, sexual orientation, gender identity or expression, or any other reason
prohibited by law.
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10.8 Any person who is adversely affected by a decision of the DeKalb County School
District concerning this procurement, shall adhere to the following Protest
Procedures:
10.8.1 Protests. A bidder may file a written protest challenging DCSD’s
compliance with applicable procurement procedures subject to the
bidder’s compliance with the provisions outlined below. Any such written
protest will be resolved in accordance with these provisions.
10.8.2 Types of Challenges. Any bidder interested in and capable of responding
to a competitive solicitation may file a protest with respect to the competitive
solicitation process including, but not limited to, a challenge to
specifications or any events or facts arising during the solicitation process.
Any bidder submitting a timely bid/proposal in response to a competitive
solicitation may file a protest with respect to DCSD’s intended or actual
contract award including, but not limited to, events or facts arising during
the evaluation and/or negotiation process.
10.8.3 Form of Protest. At a minimum, the written protest must include the
following:
a. the name and address of the protestor;
b. appropriate identification of the solicitation;
c. a statement of reasons for the protest;
d. supporting exhibits, evidence, or documents to substantiate any
claims unless not available within the filing time (in which case
the offeror must proceed to file the protest during the filing period
identified below but state the expected availability of the
material); and
e. the desired remedy.
DCSD, at its discretion, may deem issues not raised in the initial
protest as waived with prejudice by the protesting offeror.
10.8.4 Filing Protests. A protest is considered to be properly filed when it is in
writing, signed by a company officer authorized to sign contracts on behalf
of the offeror, and is received by the Design and Construction Department.
The protest may be sent by any of the following means:
MAIL: Attention: Mr. Erick Hofstetter
Chief Operating Officer
DeKalb County School District
Sam A. Moss Service Center
1780 Montreal Road
Tucker, Georgia 30084
EMAIL: dcsd-op-solicitation@dekalbschoolsga.org
10.8.5 Type of Protests. A challenge to the competitive solicitation process
must be filed within two (2) business days prior to the closing date and
time of the solicitation as identified on the RFQu.
A challenge to an intended or actual contract award must be filed within
ten (10) calendar days of the date the Notice of Intent to Award (NOIA) is
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posted by DCSD. In the event DCSD does not post a NOIA, the protest
must be filed within ten (10 calendar days of the date the Notice of Award
(NOA) is posted.
If a protest is not filed by the applicable deadline, such failure shall
be deemed as a waiver with prejudice of any grounds the bidder may
have for protest.
10.8.6 Stay of Procurement During Protest Review. When a protest
challenging the competitive solicitation process has been timely filed at
least two (2) business days prior to the closing date and time, the
solicitation shall not close until a final decision resolving the protest has
been issued, unless the Design and Construction Department makes a
written determination that the closing of the solicitation without delay is
necessary to protect the interests of DCSD.
When a protest challenging an intended contract award has been timely
filed, DCSD shall not proceed to actual contract award unless the Design
and Construction Department makes a written determination that the
issuance of a contract or performance of the contract without delay is
necessary to protect the interests of DCSD. If it is determined that it is
necessary to proceed with contract performance without delay, the
bidder/offeror with this contingent contract may proceed with performance
and receive payment for work performed in strict accordance with the
terms of the contract. The provisions of this paragraph are not applicable
to a protest pertaining to events or facts arising during the solicitation
process.
10.8.7 Protest Resolution. The Design and Construction Department shall
review and issue a written decision on the protest within seven (7)
business days. This decision shall be deemed final. Available remedies for
sustained protests are as follows:
10.8.7.1 If a protest is sustained prior to the closing date and time of the
solicitation, available remedies may include, but are not limited to,
the following: modification of the solicitation document including,
but not limited to, specifications and terms and conditions;
extension of the solicitation closing date and time (as appropriate);
and cancellation of the solicitation.
10.8.7.2 If a protest of the intended/actual contract award is sustained,
available remedies may include but are not limited to, the
following: revision or cancellation of the NOIA/NOA, re-evaluation
and re-award, or re-solicitation with appropriate changes to the
new solicitation.
10.8.8 Costs. In no event shall a bidder be entitled to recover any costs incurred
in connection with the solicitation or protest process, including, but not
limited to, the costs of preparing a bid/proposal, the costs of participating
in the protest process, or any attorney fees.
10.9 By making a submission, it is understood and agreed that the submitting entity
consents to DCSD contacting any parties referenced in the entities response
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including, but not limited to, all project owners and references herein.
10.10 Submitters acknowledge and agree that the contracting entity will be the CM name
identified in the response to 4.3.1.1
10.11 Attachment M is the most current version of DCSD’ standard contract form for
Construction Management Services. By submitting a response to this RFQu,
submitters acknowledge and agree that they have reviewed this standard form and
have no objection to it. Further, if selected by DCSD, Submitters acknowledge and
agree that they will execute this standard form contract, subject to DCSD right to
make revisions and modifications thereto prior to execution, where DCSD has
determined, in its sole discretion that such revisions or modifications are in DCSD best
interest.
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NOTICE
CONSTRUCTION MANAGEMENT AT RISK
FOR ALLGOOD ELEMENTARY SCHOOL HVAC SYSTEMS REPLACEMENT
AND RENOVATIONS PROJECT
DeKalb County School District announces that Construction Management at Risk Services are required for the
project listed below.
PROJECT AND NUMBER: Construction Management at Risk Services for
Allgood Elementary School HVAC Systems Replacement and
Renovations Project
RFQu No. 25-752-001
SERVICES TO BE PROVIDED: Construction Management at Risk Services for
Allgood Elementary School HVAC Systems Replacement and
Renovations Project
PRE-SUBMITTAL MEETING: A virtual mandatory pre-submittal conference will be held
on Thursday, September 5, 2024, 10:00 a.m., EST, via
TEAMS.
DCSD CONTACT: Weyman Christopher, Senior Procurement
Manager
Tijauna Naylor Smith, Procurement Manager I
SUBMISSION REQUIREMENTS: Qualifications will be received electronically on the
DeKalb County School district website at
https://dekalbschoolsga.ionwave.net
.
PROPOSAL DUE DATE AND TIME: September 26, 2024, 2:00 p.m. EST
Requirements: Interested firms are required to comply with all requirements of the Request for Qualification
(RFQu). A copy of the RFQu and any and all clarifications issued shall be obtained from the DeKalb County
School District web site http://dekalbschoolsga.ionwave.net. Furthermore, all Notices concerning this
solicitation and award shall be posted to the aforementioned web site. These Notices shall include but are
not limited to short list meeting dates and times, presentation meeting dates and times, intended decision
and decision information.
End of RFQu Document Consisting of 22 Pages
(See Attachments Package)