Agenda Item
i. Contract Extension ~ Charter Bus Services ~ RFP 20-472 ~ Allstate Tours, American Coach Lines, Coast to Coast Tours, Friendship Tours, Harmon Brothers Charter Service, Kelly Tours, Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Southeastern Stages, Inc., We Care Charters
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract extension for RFP 20-472 for an extension of 90 days from January 1, 2025, through March 31, 2025:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Approval of the contract extension for Charter Bus Services meets Strategic Goal Area: 6.2 Organizational Excellence
Why: An extension of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service until the new contract award is approved by the Board and receipt of fully executed documents.
Details: On October 7, 2019, the Board of Education approved the contract award of RFP 20-472 for Charter Bus Services to provide charter bus services on an as-needed basis to:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Financial impact: These services are paid for by the local school or department requesting the service and will be paid from multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bernando C. Brown, Director Student Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
October 2, 2024
RE: Coast to Coast Tours, LLC 2024 – 2025 Charter Bus Rates
Flat Rates per mile under 250 miles:
23 passenger bus - $4.00 per mile
40 passenger bus - $4.50 per mile
56 passenger bus - $5.50 per mile
Mileage rate per mile over 250 miles:
Flat Rates per hour up to 9 hours:
23 passenger bus - $125.00
40 passenger bus - $140.00
56 passenger bus - $155.00
Trips over 10 hours, less than 15 hours rate per hour:
23 passenger bus - $130.00
40 passenger bus - $145.00
56 passenger bus - $160.00
Multiple days or overnight stay rate:
23 passenger bus - $1475.00
40 passenger bus - $1675.00
56 passenger bus - $1725.00
Daily rate for multiple/overnight stays, schools will pay for driver’s hotel expenses
and the driver will stay on same premises as students.
Cancellations - $300.00 per bus (only applicable if canceled less than 72 hours)
Relief driver - $500.00
Coast to Coast Tours, LLC; 3401 Norman Berry Drive Suite 273; East Point, GA 30344
Phone: 678.705.3965; Fax: 470.704.8294
www.coasttocoasttours.com