Legal Approval for RFQu 25-752-001 - December 9, 2024 - DCSD Board Meeting Archive

Agenda Item

viii. E-SPLOST VI Project ~ Contract Award ~ CM@Risk - RFQu No. 25-752-001 Allgood Elementary School HVAC System Replacement and Renovations ~ Parrish Construction Group ~ Pre-Construction Phase Fee (Not to exceed $100,000)

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the award of RFQu No. 25-752-001 for Construction Management Services (“CM@Risk”) for the Allgood Elementary School HVAC System Replacement and Renovations project to Parrish Construction Group.

Additionally, it requested that the Board approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract. Additional packages will be presented to the Board for approval as indicated below:

Early release package tentatively presented Spring 2025.
Final Guaranteed Maximum Price (GMP) will be presented Summer 2025.

Additional sub packages may be presented to the Board for approval as needed.

Why: Approval of the award of the CM@Risk Services contract for the Allgood HVAC System Replacement and Renovations project in accordance with the Dekalb County School District’s (“DCSD”) voter-approved E-SPLOST VI program will provide a safe and healthy learning environment for students and staff.

The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.

Details: Specific details related to the scope of work for this Request for Qualifications (“RFQu”) can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/

The RFQu was issued on August 22, 2024, and six (6) statements of qualifications were received on September 26, 2024, for the Allgood Elementary School HVAC System Replacement and Renovations project. All six (6) submittals were deemed responsive and were evaluated by a selection committee. This recommendation is based on the final scoring of the interview and presentation process.

Parrish Construction Group will be responsible for the CM@Risk services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the CM@Risk services for this project.

Parrish Construction Group is located at 2300 Lakeview Parkway Suite 200, Alpharetta Georgia.

Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract for the Allgood Elementary School HVAC System Replacement and Renovations project will be allocated from cost code SP6CIP.20136.PRECCONST.2050 under the voter-approved E-SPLOST VI program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Mariel E. Smith Hall Booth Smith, PC
Phone: 706.494.3818 Post Office Box 2707
msmith@hallboothsmith.com Columbus, GA 31902-2707

Office: 706.494.3818
Fax: 706.494.3828
www.hallboothsmith.com

August 21,2024

VIA EMAIL:weyman_f_christopher@dekalbschoolsga.org

Weyman F. Christopher
Procurement Manager III
DeKalb County Board of Education
Vendor Services
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083
Re: Construction Management at Risk Services for Allgood Elementary School
HVAC Replacement and Renovations, RFQu No. 25-752-001

Dear Mr. Christopher:

We are in receipt of the proposal documents for the above-referenced project. As
required by Ga. Comp. R. & Reg. 160-5-4-.15(2)(d) (Georgia Board of Education Rule
FED(2), we have reviewed the bidding documents and find that the solicitation complies with
the provisions of O.C.G.A. §§ 36-91-20 and -21, as to form. However, please be aware that
should the solicitation documents be modified prior to posting, we will need to review the
documents again to ensure compliance with the above-referenced statutes and regulations.

As always, should you have any questions or concerns, please do not hesitate to
contact me at your convenience.

Sincerely yours,
HALL BOOTH SMITH, P.C.

/s/ Mariel E. Smith
Mariel E. Smith, Esq. for the Firm

cc: H. Eric Hilton, Esq
Melanie Slaton, Esq