Agenda Item
v. E-SPLOST V Project ~ Modification and Budget Reallocation Request ~ Mobile Modular Management Corporation ~ Modular Classroom Lease Extension at Redan Middle School ~ October 2023 Board Agenda Item Modification and Budget Reallocation (Not to exceed $433,080)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:
Approve the Modification of the October 2023 Agenda Item to include a total amount for the month-to-month lease of the portable classroom units at Redan Middle School.
Approve a Budget Reallocation from Program Contingency to the necessary project cost code (SP5FACCON.32235.PRECONST) for Redan Middle School Major Building System Replacement project in the amount not- to- exceed $433,080.
Approval of the Modification and Budget Reallocation and meets Strategic Goal Area 6: Organizational Excellence
Why: Approval of the modification of the October 2023 Agenda Item and a budget reallocation from Program Contingency provides the necessary funds for removal of the portable classroom units and the payment of the monthly lease extension payments.
Details: The proposed modular buildings accommodate temporary classroom needs at Redan Middle School during the E-SPLOST V Major Building System Replacement project. The reallocated funds will cover the expenses for monthly lease payments and removing the modular units.
Mobile Modular Costs
Monthly Lease for 12 Months $410,400
Cleaning and Removal Fee $ 22,680
Total Budget for Mobile Modular $433,080
Financial impact: The total budget reallocation of $433,080 from E-SPLOST V Program Contingency will be transferred to the pre-construction cost code (SP5FACCON .32235.PRECONST ) under the voter-approved E-SPLOST V program for the Redan Middle School Major Building System Replacement project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
E-SPLOST V Project -Modification and Budget Reallocation Request-
Mobile Modular Management Corporation- Modular Classroom Lease
Extension at Redan Middle School - October 2023 Board Agenda
Item Modification and Budget Reallocation
Scope:
Approval of the Modification and Budget Reallocation request to Mobile Modular
Management Corporation for Modular Classroom Lease Extension of modular
buildings to accommodate temporary classroom needs in support of the E-SPLOST
construction project at Redan Middle School.
The Lease Extension is to be funded by a Budget Reallocation from E-SPLOST V
Program Contingency will be transferred to the pre-construction cost code
(SP5FACCON.32235.PRECONST) in the Not-to-Exceed amount of
$433,080.00.
Specific details related to the Modification of the original lease amount can be
viewed in the Lease Extension Addendum document.
Background
At its business meeting on Monday, May 17, 2021, the DeKalb Board of Education
approved the initial use of this contract.
At its business meeting on Monday, March 14, 2022, the DeKalb Board of Education
approved the continued use of this contract.
This agenda item seeks the Dekalb County Board of Education for Modification to
the previously approved Agenda Item and Budget Reallocation to support the
completion of the Redan Middle School HVAC Major Building System Replacement
project.