Lease_Terms_and_Conditions (1)

AID 1720156 · View on Simbli

Agenda Item

iv. E-SPLOST V Project ~ Modification and Budget Reallocation Request~ Mobile Modular Management Corporation ~ Modular Classroom Lease Extension at Fairington Elementary ~ October 2023 Board Agenda Item Modification and Budget Reallocation (Not to exceed $138,529) ~ Updated 12.3.2024

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:

Approve the Modification of the October 2023 Agenda Item to include a total amount for the month-to-month lease of the portable classroom units at Fairington Elementary School.
Approve a Budget Reallocation from Program Contingency to the necessary project cost code (SP5FACCON.36135.PRECONST) for Fairington Elementary School Major Building System Replacement in the amount not- to- exceed $138,529.


Approval of the Modification and Budget reallocation from Program Contingency meets Strategic Goal Area 6: Organizational Excellence
Why: Approval of the modification of the October 2023 Agenda Item and a budget reallocation from Program Contingency provides the necessary funds for removal of the portable classroom units and the payment of the monthly lease extension payments.
Details: The modular buildings accommodate temporary classroom needs at Fairington Elementary during the E-SPLOST V Major Building System Replacement project. The reallocated funds will cover the expenses for monthly lease payments and removing the modular units.


Mobile Modular Costs
Monthly Lease for 5 Months $130,480
Cleaning and Removal Fee $ 8,049
Total Budget for Mobile Modular $138,529
Financial impact: The total budget reallocation of $138,529 from E-SPLOST V Program Contingency will be transferred to the pre-construction cost code (SP5FACCON.36135.PRECONST) under the voter-approved E-SPLOST V program for the Fairington Elementary School Major Building System Replacement project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
                                             LEASE TERMS AND CONDITIONS



1. LEASE. Lessor agrees to lease to Lessee, and Lessee agrees to lease from Lessor, the Equipment (as defined
below). The lease of any Equipment is governed by the terms of this Agreement. The Equipment is and shall remain the
personal property of Seller.

2. TERMS. All capitalized terms used and not otherwise defined herein, will have the meanings set forth in this Agreement.
As used in this Agreement, the following definitions shall apply: "Accessories" shall mean any additions, attachments, or
accessories to the modular buildings, or ancillary services, provided by Lessor to Lessee and identified in this Agreement;
"Equipment" shall mean the modular buildings, Accessories, and/or Services identified in this Agreement, together with any
replacements, repairs, additions, attachments or accessories hereafter rented to Lessee under this Agreement.

3. PAYMENTS AND PRICE ADJUSTMENTS. Lessee agrees to pay to Lessor each payment specified herein on a net
invoice basis. Payment terms are net due upon receipt unless otherwise agreed upon in writing. All payments due from
Lessee pursuant to this Agreement shall be made by Lessee without any abatement or setoff of any kind whatsoever
arising from any cause whatsoever. Prices will be increased by Lessor for unknown circumstances or conditions, including,
but not limited to, driver waiting time, special transport permits , difficult site conditions and/or increases in fuel prices.
4. LEASE TERM; EARLY TERMINATION. The Lease Term and Monthly Rent, each of which are specified in this
Agreement, shall commence on the date the Equipment is delivered to the Site ("the Start Rent Date"), unless a different
date is mutually agreed upon i n writing, and shall continue thereafter for the number of months specified in this Agreement
as the Lease Term. Lessee agrees to pay the Total Monthly Charges specified in this Agreement (as may be adjusted
pursuant to Section 5 below) for each month during the Lease Term and any extensions thereof. A month is defined as
thirty (30) calendar days; rent will be billed monthly unless otherwise specified in this Agreement (but rent shall be due and
owing even in the absence of actual receipt by Lessee of an invoice or bill). In the event that Lessee terminates this
Agreement prior to the expiration of the Lease Term, Lessor shall be entitled to charge an early termination fee, even if
such termination occurs prior to delivery of the Equipment. Such fee shall be determined by Lessor, in its sole discretion,
following the receipt of the termination request. Such early termination fee may include, but shall not be limited to, charges
related to the preparation of the Equipment for delivery and/or the rental value of this Agreement. In no event shall any such
early termination fee exceed the total value of this Agreement. Lessor shall not be liable to Lessee for any failure or delay in
obtaining, delivering or setting up the Equipment. If Lessee delays delivery of the Equipment for any reason for thirty (30)
days or longer from the original delivery date mutually agreed upon between both parties, Lessor may, in Lessor's sole
discretion, charge Lessee a monthly storage fee equal to the Monthly Rent starting on the original delivery date, and/or
terminate this Agreement, subject to the early termination provisions set forth above.

5. EXTENSION OF LEASE TERM. Upon expiration of the initial Lease Term set forth in this Agreement, the lease of the
Equipment shall automatically be extended on a month-to-month basis until the Equipment is returned to Lessor. This
Agreement does not expire and the terms and conditions hereof shall remain in full force and effect for any extension of the
Lease Term, unless otherwise agreed upon by Lessor and Lessee in writing. Lessor may periodically revise the Total
Monthly Charges from those reflected in this Agreement if the lease of the Equipment is extended beyond the initial Lease
Term. If the lease of the Equipment is extended beyond the init ial Lease Term, Lessor may revise the charges for the
Estimated Return-Related Services from those specified in this Agreement to reflect Lessor's then-current market rates for
such services.

6. PREPARATION FOR REMOVAL OF THE EQUIPMENT. Prior to the scheduled removal of the Equipment, Lessee shall,
at a minimum: (a) provide clear access to the Equipment for Lessor to dismantle and remove the Equipment from the Site
by industry-standard trucking methods; (b) disconnect all utilities; (c) remove all personal property of Lessee's from the
Equipment; and (d) in the case of Equipment that includes plumbing, flush the plumbing lines clean and ensure that no
foreign matter remains in any fixtures. Plumbing must be properly disconnected by Lessee at its sole cost and expense.
Lessee will be responsible for costs of repair required by improper plumbing disconnection to the extent that the
Equipment is damaged. Any components, parts or accessories supplied by Lessor must be returned with the Equipment.
In the event that Lessee fails to meet the requirements herein, additional charges may be incurred by Lessee for additional
labor, waiting time, or dry-runs in the event that Lessor is unable to return the Equipment as scheduled.

7. RETURN OF EQUIPMENT. Lessee must provide a minimum of thirty (30) days prior, written notice to Lessor when
requesting to return the Equipment. Lessee is responsible for complying with the requirements set forth in the "Preparation
for Removal of the Equipment" section of these Lease Terms and Conditions. Unless otherwise agreed upon by Lessor in
writing, Lessee shall continue to be responsible for payment of the Total Monthly Charges set forth in this Agreement (as
may be adjusted pursuant to Section 5 hereto) until return of the Equipment to Lessor is completed. The Total Monthly
Charges will be prorated in one-half (1/2) month increments only. If the Equipment is returned within the first fifteen (15)
days of the billing period, Lessee shall be responsible for paying half of the Total Monthly Charges; if Equipment is returned
between the sixteenth (16th) and thirtieth (30th) days of the billing period, Lessee shall be responsible for paying the entire
amount of the Total Monthly Charges. The charges reflected in this Agreement for Estimated Return-Related Services will
be adjusted for any Lease Term longer than twelve (12) months or if the Lease is extended beyond the initial Lease Term,
pursuant to Section 5.



                                                                                                                       Page 1 of 3
                                             LEASE TERMS AND CONDITIONS


8. WARRANTIES; DISCLAIMER. Lessor warrants to Lessee that the Equipment, when delivered and set up and under
normal use and regular service and maintenance by Lessee, shall be free from major defects in materials and workmanship
that prevent any normal use and operation. Accessories supplied by Lessor pursuant to this Agreement but not owned by
Lessor shall not be subject to the foregoing warranty, but shall carry the applicable warranty of the Accessory owner, which
Lessor hereby assigns to Lessee to the extent transferable. Lessor's liability under this warranty shall be limited to the
replacement or repair of the defective Equipment (during Lessor's normal working hours), at Lessor's option; provided,
however, that Lessee shall provide written notice of any failure or defect to Lessor within four (4) days after discovery, and
within the applicable warranty period, and failure to provide such notice in a timely manner may result in a l imitation of this
warranty at Lessor's sole option. If Lessee does not grant clear, unobstructed access for any such repairs between 8:00
a.m. and 5:00 p.m., Monday through Friday, Lessee shall bear the cost of repair rates for labor at the applicable overtime
rates. This warranty does not extend to any Equipment subjected to improper application, damaged by accident or abuse,
or repaired or altered outside of Lessor's facilities without prior written authorization from Lessor. THE EXPRESS
WARRANTIES CONTAINED IN THIS AGREEMENT ARE LESSOR'S SOLE AND EXCLUSIVE WARRANTIES WITH
RESPECT TO THE EQUIPMENT AND SERVICES, AND ARE IN LIEU OF AND EXCLUDE ALL OTHER WARRANTIES,
GUARANTEES, PROMISES, AFFIRMATION OR REPRESENTATIONS OF ANY KIND, EXPRESSED OR IMPLIED,
WHICH MAY BE DEEMED APPLICABLE TO THE EQUIPMENT OR SERVICES, INCLUDING WITHOUT LIMITATION,
THE CONDITION OF THE EQUIPMENT, ITS MERCHANTABILITY OR ITS FITNESS FOR ANY PARTICULAR
PURPOSE, ANY WARRANTY AGAINST INFRINGEMENT OR AS TO TITLE, WARRANTIES ARISING FROM COURSE
OF DEALING OR USAGE OR TRADE OR ANY OTHER MATTER. EXCEPT AS EXPRESSLY SET FORTH IN THIS
SECTION, ALL EQUIPMENT AND SERVICES ARE BEING PROVIDED "AS IS", "WHERE IS, WITH ALL FAULTS".
LESSOR SPECIFICALLY DISCLAIMS ANY WARRANTY, GUARANTY OR REPRESENTATION, ORAL OR WRITTEN,
PAST OR PRESENT, THERETO. LESSEE HAS SELECTED ALL EQUIPMENT FOR LESSEE'S INTENDED USE AND
RECOGNIZES THAT LESSOR IS NOT A DESIGNER OR MANUFACTURER OF ANY EQUIPMENT.

9. TAXES. Lessee agrees to be responsible for all charges, fees and taxes (local, state and federal) levied or assessed upon
Lessee or Lessor relating to the ownership, leasing, rental, sale, possession, use or operation of the Equipment (including,
without limitation, sales, use and personal property taxes); provided, however, that the foregoing obligation shall not apply
to any local, state or federal income tax assessed against the Lessor as a result of this Agreement which shall continue to
be the obligation of Lessor. Lessee shall pay all such taxes for which it is responsible to the appropriate taxing authorities or,
if directed or invoiced by Lessor, pay such amounts to Lessor for remittance by Lessor to the appropriate taxing authorities.
10. LOSS OR DAMAGE. Upon delivery and until the Equipment is removed from the Site by Lessor or its authorized agent,
Lessee assumes all risk of loss or damage to the Equipment. Should any Equipment damaged be capable of repair, the
Equipment shall be repaired and restored to its condition existing prior to such damage, at Lessee's sole cost and
expense. In the event any of the Equipment is damaged beyond repair or is lost, stolen or wholly destroyed, this
Agreement shall cease and terminate as to such Equipment as of the date of the event, accident or occurrence causing
such loss or destruction, and Lessee shall pay Lessor within forty-five (45) days thereafter, an amount equal to the full
replacement value of the Equipment, which payment obligation shall survive the termination of this Agreement.

11. INSURANCE. Lessee shall procure and maintain, at its sole expense (including all premiums, deductibles and self-
insured retentions), (i) property insurance covering the loss, theft, destruction, or damage to the Equipment in an amount
not less than the full repl acement value thereof (and with a deductible no higher than $25,000), naming Lessor as loss
payee of the proceeds, and (ii) commercial general liability insurance (minimum of $1,000,000 per occurrence and
$2,000,000 in the aggregate) (and with a deductible no higher than $25,000), naming Lessor and its designees as
additional named insureds. Lessee's insurance shall be primary and non-contributory to any insurance maintained by
Lessor or any other additional insureds or additional named insureds. The liability insurance policy shall contain coverage for
all contractual indemnity obligations of Lessee set forth in this Agreement, cross-liability and waiver of subrogation
provisions in favor of Lessor and any other additional insureds. All evidence of all required insurance shall be in a form
reasonably acceptable to Lessor and with a company having an A.M. Best rating of A- (VII) or better, and shall not be
subject to cancellation without thirty (30) days' prior written notice to Lessor. Lessee shall provide to Lessor insurance
certificates and endorsements (including without limitation, additional insured and loss payee endorsements) evidencing
compliance with the insurance requirements of this Agreement (including without limitation, the deductible amounts and
waiver of subrogation) prior to delivery of the Equipment and shall maintain all required insurance coverage until the
Equipment is returned to Lessee. Lessor will not and does not provide insurance for any of Lessee's personal property that
may be in or on any Equipment.

12. INDEMNIFICATION AND LIMITATION OF LIABILITY.

(a) LESSEE ON BEHALF OF ITSELF, ITS SUCCESSORS, ASSIGNS, PARENTS, SUBSIDIARIES, VENDORS,
SUBCONTRACTORS, AND AFFILIATES, AND THEIR RESPECTIVE REPRESENTATIVES, DIRECTORS, OFFICERS,
MANAGERS, VENDORS, MEMBERS, SHAREHOLDERS, PARTNERS, CONTRACTORS, EMPLOYEES, AGENTS, AND
ASSIGNS (EACH, A "LESSEE PARTY," AND COLLECTIVELY, THE "LESSEE PARTIES") SHALL INDEMNIFY,
DEFEND, RELEASE, AND HOLD HARMLESS LESSOR, ITS SUCCESSORS, ASSIGNS, PARENTS, SUBSIDIARIES,
VENDORS, CONTRACTORS, AND AFFILIATES, AND THEIR RESPECTIVE REPRESENTATIVES, DIRECTORS,
OFFICERS, MANAGERS, VENDORS, MEMBERS, SHAREHOLDERS, PARTNERS, CONTRACTORS, EMPLOYEES,

                                                                                                                        Page 2 of 3
                                            LEASE TERMS AND CONDITIONS


AGENTS, AND ASSIGNS (EACH A "LESSOR INDEMNIFIED PARTY," AND COLLECTIVELY, THE "LESSOR
INDEMNIFIED PARTIES") FROM AND AGAINST ANY AND ALL LOSSES, FEES, COSTS, EXPENSES, CLAIMS,
LIABILITIES, DAMAGES, PENALTIES, FINES, FORFEITURES, AND SUITS (INCLUDING COSTS OF DEFENSE,
SETTLEMENT AND REASONABLE ATTORNEYS' FEES, ENVIRONMENTAL CONSULTANTS AND EXPERT WITNESS
FEES AT TRIAL AND ON APPEAL) (COLLECTIVELY, "LOSSES") RELATING TO, ARISING OUT OF OR IN
CONNECTION WITH: (1) ANY BREACH OR NON-FULFILLMENT OF ANY COVENANT, AGREEMENT, OR
OBLIGATION TO BE PERFORMED BY LESSEE PURSUANT TO THIS AGREEMENT, OR ANY INACCURACY IN OR
BREACH OF ANY OF THE REPRESENTATIONS OF LESSEE SET FORTH IN THIS AGREEMENT; (2) THE
OCCURRENCE OF ANY EVENT SET FORTH IN SECTION 13; (3) THE SELECTION, USE, POSSESSION, DELIVERY,
RENTING, LEASING, SUBLEASING, OPERATION, TRANSPORT, MAINTENANCE, CONDITION, REPAIR,
REPLACEMENT, REPOSSESSION, RETURN OR STORAGE OF ANY EQUIPMENT OR ANY SERVICES; (4) ANY
FAILURE BY ANY LESSEE PARTY TO COMPLY WITH ANY APPLICABLE LAW IN CONNECTION WITH ANY
EQUIPMENT OR THE SERVICES OR THIS AGREEMENT; (5) ANY DEATH OR BODILY INJURY TO ANY PERSON OR
DESTRUCTION OR DAMAGE TO ANY PROPERTY TO WHICH THE ACTS OR OMISSIONS OF A LESSEE PARTY
CONTRIBUTED; OR (6) ANY NEGLIGENT OR INTENTIONAL ACT OR OMISSION OF ANY LESSEE PARTY FOR ANY
ACTION RELATED TO OR ANY USE OF ANY EQUIPMENT. THIS INDEMNITY SHALL APPLY EVEN IF SAID LOSSES
ARE OCCASIONED, BROUGHT ABOUT OR CAUSED BY THE CONCURRENT NEGLIGENCE OF ANY LESSOR
INDEMNIFIED PARTY, UNLESS A COURT OF COMPETENT JURISDICTION SHOULD DETERMINE THAT THE
LOSSES WERE PROXIMATELY CAUSED BY THE SOLE NEGLIGENCE OR WILLFUL ACTS OR OMISSIONS OF A
LESSOR INDEMNIFIED PARTY. IF THE FOREGOING OBLIGATIONS ARE NOT ENFORCEABLE AGAINST LESSEE
UNDER APPLICABLE LAW, LESSEE AGREES TO INDEMNIFY, DEFEND, RELEASE AND HOLD HARMLESS
LESSOR INDEMNIFIED PARTIES FROM AND AGAINST ANY AND ALL LOSSES TO THE FULLEST EXTENT
PERMITTED BY APPLICABLE LAW, INCLUDING, WITHOUT LIMITATION, TO THE EXTENT OF THE ACTS OR
OMISSIONS OF THE LESSEE PARTIES' NEGLIGENT OR WORSE CONDUCT. THIS INDEMNIFICATION SHALL
SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.

(b) TO THE FULLEST EXTENT NOT PROHIBITED BY LAW, LESSOR'S LIABILITY, IF ANY, SHALL BE LIMITED
TO THE VALUE OF RENTAL FEES AND ALL OTHER AMOUNTS PAID BY LESSEE AND RECEIVED BY LESSOR
UNDER THIS AGREEMENT FOR THE EQUIPMENT AND/OR SERVICES, AND LESSOR SHALL HAVE NO
LIABILITY TO LESSEE OR ANY THIRD-PARTY FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR
CONSEQUENTIAL DAMAGES WHETHER BASED ON CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT
LIABILITY OR OTHERWISE.
13. EVENTS OF DEFAULT; REMEDIES. Each of the following shall constitute an "Event of Default": (1) failure by Lessee
to make any payment within ten (10) days after its due date; (2) failure by Lessee to perform any other obligation under this
Agreement, and the continuance of such default for ten (10) days after written notice thereof by Lessor to Lessee; (3) any
material misrepresentation or false statement of fact by Lessee; (4) the loss, theft, damage, destruction or the attempted
sale or encumbrance by Lessee of any of the Equipment; or (5) Lessee's dissolution, termination of existence,
discontinuance of business, insolvency, or the commencement of any bankruptcy proceedings by or against, Lessee.
Lessee acknowledges that any Event of Default will substantially impair the lease value of the Equipment hereof. Upon the
occurrence of any Event of Default, Lessor may, without notice, exercise one or more of the following remedies: (1) declare
all unpaid payments under this Agreement to be immediately due and payable; (2) terminate this Agreement as to any or all
items of the Equipment; (3) take possession of the Equipment wherever found, and for this purpose enter upon any
premises of Lessee and remove the Equipment, without any liability to Lessee; (4) direct Lessee at its expense to promptly
prepare the Equipment for pickup by Lessor; (5) proceed by appropriate action either in law or in equity to enforce
performance by Lessee of the terms of this Agreement or to recover damages for the breach hereof, including attorneys'
fees and any other expenses paid or incurred by Lessor in connection with the repossession of the Equipment; (6) apply the
security deposit specified in this Agreement ("Security Deposit") to payment of Lessor's costs, expenses and attorney fees
in enforcing the terms of this Agreement and to indemnify Lessor against any damages sustained by Lessor; and/or (7)
recover the replacement cost of any Equipment which Lessor is unable to repossess. Lessor's waiver of any Event of
Default shall not constitute a waiver of any other Event of Default or of any term or condition of this Agreement. No right or
remedy referred to herein is intended to be exclusive and each may be exercised concurrently or separately and from time
to time. In the event of repossession, Lessee waives any bond posting requirement.

Lease Terms and Conditions, Rev. 07/01/2022




                                                                                                                     Page 3 of 3