Budget Reallocation for Redan Middle School Portable Classrooms - REVISED

                        BOARD AGENDA ITEM

MEETING DATE: December 9, 2024

AGENDA ITEM TITLE: E-SPLOST V Project -Modification and Budget
Reallocation Request- Mobile Modular Management Corporation-
Modular Classroom Lease Extension at Redan Middle School- October
2023 Board Agenda Item Modification and Budget Reallocation - Not
to Exceed - $433,080.00.

QUICK SUMMARY ABSTRACT:
Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations
Division

REQUESTED ACTION:
It is requested that the Dekalb County School Board of Education (“the Board”)
approve the below:

   •   Approve the Modification of the October 2023 Agenda Item to include a total
       amount for the month-to-month lease of the portable classroom units at
       Redan Middle School.
   •   Approve a Budget Reallocation from Program Contingency to the necessary
       project cost code (SP5FACCON.32235.PRECONST) for Redan Middle
       School Major Building System Replacement project in the amount not-
       to- exceed $433,080.00

   Approval of the Modification and Budget Reallocation and meets Strategic Goal
   Area 6: Organizational Excellence

RATIONALE:
Approval of the modification of the October 2023 Agenda Item and a budget
reallocation from Program Contingency provides the necessary funds for removal of
the portable classroom units and the payment of the monthly lease extension
payments.

DETAILS:
The proposed modular buildings accommodate temporary classroom needs at Redan
Middle School during the E-SPLOST V Major Building System Replacement project.
The reallocated funds will cover the expenses for monthly lease payments and
removing the modular units.

Mobile Modular Costs
Monthly Lease for 12 Months           $410,400.00
Cleaning and Removal Fee              $ 22,680.00
Total Budget for Mobile Modular       $433,080.00


SUMMARY:
The approval of the Modification to the previously approved October 2023 Board
Agenda Item and Budget Reallocation for the modular classroom buildings at Redan

                                                                    REVISED 07.2019
                         BOARD AGENDA ITEM

Middle School becomes effective upon board approval and fully executed contract
documents.
Specific details related to the Modification of the original lease amount can be viewed
in the Lease Extension Addendum document.

The approval of the Modification to the October 2023 Board Agenda Item and
Budget Reallocation to support completion of the Redan Middle School project
meets COGNIA Standard 4: Resources and Support Systems

FINANCIAL IMPACT:
The total budget reallocation of $433,080.00 from E-SPLOST V Program
Contingency will be transferred to the pre-construction cost code (SP5FACCON
.32235.PRECONST ) under the voter-approved E-SPLOST V program for the Redan
Middle School Major Building System Replacement project.


CONTACTS:
Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, 678.676.1483

SUPPORTING DOCUMENTS:
  1. Mobile Modular Management Member Specific Agreement
  2. Mobile Modular Lease Extension Addendum
  3. Lease Terms and Conditions
  4. Change Order Log
  5. SPLOST V Budget Reallocation Worksheet
  6. Review and Approval Form
  7. Chronology of the Agenda Item



GOALS:
        Strategic Goal Area 6. Organizational Excellence


COGNIA STANDARDS:

Standard 4: Resources and Support Systems


STATUS:
    •   Approved by the Office of Legal Affairs


IMPLEMENTATION DATE:
Upon Board Approval and fully executed contract documents.
.
                                                                        REVISED 07.2019