Agenda Item
i. E-SPLOST V Project ~ Guaranteed Maximum Price, Budget Reallocation, and Amendment Request ~ #35935- Livsey Elementary School HVAC Systems Replacement and Renovations ~ Ajax Building Company, LLC and Croft & Associates, Inc. ~ Final GMP Approval, Budget Reallocation, and Amendment No. 2 ~ A/E Fee Adjustment (Not to exceed ~ Collectively ~ $10,038,543)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:
Approve the established Guaranteed Maximum Price (“GMP”) of $7,402,255 for the construction of the Livsey Elementary School HVAC Systems Replacement and Renovations E-SPLOST V project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Ajax Building Company, LLC.
It is also requested to approve a Budget Reallocation of $2,452,255 from E-SPLOST V program contingency to fund this project.
It is further requested that the Board of Education approve Amendment No. 02 to Croft & Associates, Inc. in a Not -to-Exceed amount of $184,033 for added design services.
Approval of the Guaranteed Maximum Price (GMP), budget reallocation and Amendment No. 02 meets Strategic Goal Area 6: Organizational Excellence
Why: Approval of the Guaranteed Maximum Price (GMP) of $7,402,255 and budget reallocation of $2,452,255 for the construction of the Livsey Elementary School HVAC Systems Replacement and Renovations project as per the CM@Risk contract approved by the Board, February 12, 2024, to Ajax Building Company, LLC, ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 2 to amend the agreement with Croft & Associates, Inc. in the amount of $184,033, will provide the necessary funds for the additional scope and construction administration services (“CA”) as outlined in the Fee Adjustment document (s).
Details: On February 12, 2024, the Board approved the award of a Construction Management at Risk (CM@R) contract to Ajax Building Company, LLC for the completion of the Livsey ES HVAC Systems Replacement and Renovations and for Pre-Construction Services in the amount of $50,000.
On June 12, 2023, the Board approved the award of a Professional Architectural and Engineering (A/E) Services contract for the design of the Livsey ES Major Building System Replacement to Croft & Associates, Inc. in the amount of $260,100.
Pursuant to that agreement, the Design Professional (A/E -Croft & Associates), CM@R (Ajax Building Company, LLC), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan, and a GMP in the best interest of the DeKalb County School District.
This action establishes a Guaranteed Maximum Price (GMP) and Contract Time for all the Work set forth in the attached Livsey ES GMP Amendment 10-16-24.
Financial impact: The total contract amount for Livsey Elementary School HVAC Systems Replacement and Renovations project in the amount of $7,402,255 will be allocated from the general contractor construction cost code SP5FACCON.35935.GENCONTR under the voter-approved E-SPLOST V program and will require a budget reallocation of $2,452,255 from E-SPLOST V program contingency to fund this project.
The total contract amount for the Livsey Elementary School HVAC Systems Replacement and Renovations project in the amount of $444,133 and will be allocated from the Architect cost code SP5FACCON.35935.ARCHITECT under the voter approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
October 17, 2024
Mr. Brian Albanese
Deputy Program Director
1780 Montreal Road
Tucker, GA 30084
brian_albeanese@dekalbschoosga.org
RE: Livsey Elementary Schools
Fee Reconciliation based upon final GMP and original SCL
The final GMP proposed for Livsey Elementary School is significantly higher than the original SCL presented in
the RFQ. CROFT’s design fee is tied to a percentage of the final GMP accepted by DeKalb County.
Additionally, CROFT has undertaken additional scope including adding a generator, replacing a sanitary line,
teacher workroom updates, and additional CA efforts (as this project was originally intended to be completed in
the summer of 2024). The cost estimate at the 50% CD deliverable $3.4M, however additional scope was added
prior to the final CD set.
Given these reasons, we formally request that our contract for this school be adjusted as shown below:
Livsey Elementary School
Original SCL: $4,335,000
GMP: $7,402,255
Total additional fee: $184,033
ORIGINAL FEE ADJUSTED FEE DIFFERENCE
Prelim Consult $ 13,005.00 22,206.00 $ 9,201.00
SD $ 91,035.00 155,447.00 $ 64,412.00
50% CD $ 58,522.50 99,930.00 $ 41,407.50
100% CD $ 58,522.50 99,930.00 $ 41,407.50
CA $ 39,015.00 66,620.00 $ 27,605.00
TOTAL $ 260,100.00 444,133.00 $ 184,033.00
Sincerely,
CROFT & Associates, Inc.
Parker Gordy
Associate | Project Engineer
Atlanta • Charlotte • Denver • Myrtle Beach •Savannah
www.croftae.com