Board Agenda - Toney ES - 35235 _BA101824-REVISED

                        Board Agenda Item

MEETING DATE: December 9, 2024

AGENDA ITEM TITLE: E-SPLOST V Project – Guaranteed Maximum Price,
Budget Reallocation, and Amendment Request-#35235- Toney Elementary
School HVAC Systems Replacement and Renovations – Ajax Building
Company, LLC and Croft & Associates, Inc. - Final GMP Approval, Budget
Reallocation, and Amendment No. 2 -A/E Fee Adjustment – Not to Exceed –
Respectively -$7,335,874.00, 1,784,124, $164,973.50.

QUICK SUMMARY ABSTRACT:
Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations
Division

REQUESTED ACTION:

It is requested that the Dekalb County School Board of Education (“the Board”)
approve the below:

   •   Approve the established Guaranteed Maximum Price (“GMP”) of $7,335,874
       for the construction of the Toney Elementary School HVAC Systems
       Replacement and Renovations E-SPLOST V project per the terms set forth
       in the Construction Manager at Risk (“CM@Risk”) contract previously awarded
       to Ajax Building Company, LLC.

   •   It is also requested to approve a Budget Reallocation of $1,784,124 from E-
       SPLOST V program contingency to fund this project.

   •   It is further requested that the Board of Education approve Amendment No.
       02 to Croft & Associates, Inc. in a Not -to-Exceed amount of $164,973.50
       for added design services.

   Approval of the Guaranteed Maximum Price (GMP), budget reallocation and
   Amendment No. 02 meets Strategic Goal Area 6: Organizational Excellence

RATIONALE:
Approval of the Guaranteed Maximum Price (GMP) of $7,335,874 and budget
reallocation of $1,784,124 for the construction of the Toney Elementary School
HVAC Systems Replacement and Renovations E-SPLOST V project project as
per the CM@Risk contract approved by the Board, February 12, 2024, to Ajax
Building Company, LLC, ensures the completion of this project supporting a safe
and healthy teaching and learning environment for students and staff.

Approval of Amendment No. 2 to amend the agreement with Croft & Associates,
Inc. in the amount of $164,973.50, will provide the necessary funds for the
additional scope and construction administration services (“CA”) as outlined in the
Fee Adjustment document (s).

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                       Board Agenda Item

DETAILS:
On February 12, 2024, the Board of Education approved the award of a Construction
Management at Risk (CM@R) contract to Ajax Building Company, LLC for the
completion of the Toney ES HVAC Systems Replacement and Renovations and for
Pre-Construction Services in the amount of $50,000.00.

On May 9, 2022, the Board approved the award of a Professional Architectural and
Engineering (A/E) Services contract for the design of the Toney ES Major Building
System Replacement to Croft & Associates, Inc. in the amount of $294,346.50.

Pursuant to that agreement the Design Professional (CROFT), CM@R (Ajax),
Program Manager (ACERM), multiple DCSD Departments and DCSD
Operations have collaborated to generate a design, a safe construction
phasing plan, and a GMP in the best interest of the DeKalb County School
District.

This action establishes a Guaranteed Maximum Price and Contract Time for all the
Work set forth in the attached Toney ES GMP Amendment 10-16-24.

SUMMARY:
The Guaranteed Maximum Price and Amendment No. 2 approvals become
effective upon Board approval and fully executed contract documents.

Specific details related to the establishment of the Guaranteed Maximum Price of
the project requested can viewed in Exhibit M of the CM@Risk Contract for Ajax
Building Company, LLC.

Specific details related to the additional scope and fee increase of the
Architectural & Engineering Services can be reviewed in the Fee Reconciliation
document submitted by Croft & Associates.

The approval of the Guaranteed Maximum Price (GMP), Budget Reallocation, and
Amendment No. 02 meets COGNIA Standard 5: Using Results for Continuous
Improvement.

FINANCIAL IMPACT:
The total contract amount for the Toney Elementary School HVAC Systems
Replacement and Renovations project in the amount of $7,335,874.00 will be
allocated    from     the    general      contractor  construction  cost   code
SP5FACCON.35235.GENCONTR under the voter-approved E-SPLOST V program
and will require a budget reallocation of $1,784,124.00 from E-SPLOST V program
contingency to fund this project.

The total contract amount for the Toney Elementary School HVAC Systems
Replacement and Renovations project in the amount of $498,020.00 will be
allocated from the Architect cost code SP5FACCON.35235.ARCHITECT under the
voter approved E-SPLOST V program.
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CONTACTS:
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588

SUPPORTING DOCUMENTS:
1. Toney ES GMP Amendment – 10-16-24
2. Chronology of the Agenda Item

GOALS:
        Strategic Goal Area 6. Organizational
     Excellence


COGNIA STANDARDS:

Standard 5: Using Results for Continuous Improvement

STATUS:
 •      Approved by the Office of Legal Affairs

IMPLEMENTATION DATE:
Upon Board Approval and a fully executed contract




                                                                REVISED 09.2020