Agenda Item
vi. E-SPLOST V Project ~ Amendment ~ SSOE|Stevens & Wilkinson ~ Hawthorne Elementary School Major System Renovations and Replacements ~ Amendment No. 2, Additional Design Fee Approval (Not to exceed $346,293)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 2 to SSOE│Stevens & Wilkinson., for Hawthorne Elementary School Major System Renovations and Replacements project for an additional design and engineering fee in the amount of $346,293.
Why: Approval of Amendment No. 2 provides for an additional design and engineering fee in the amount of $346,293 supporting the increased project cost and duration due to the construction phasing of the Hawthorne Elementary School project.
Approval of Amendment No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details: On July 12, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson for the design of the Hawthorne Elementary School Major System Renovations and Replacements Project in the amount of $201,000. This fee was based on 6% of the Stated Cost Limitation (SCL) of $3,350,000.
On August 14, 2023, the Board awarded a Guaranteed Maximum Price (GMP) of $9,389,100 to Centennial Contractors Enterprises Inc. for construction of the Hawthorne Elementary School Major System Renovations and Replacements.
The approval of Amendment No. 2 is for a fee increase in line with the increased project cost and increased project duration due to construction phasing of the Hawthorne Elementary School Major System Renovations and Replacements project.
Specific details related to the original scope of work for this project can be found on the DeKalb County School District solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The total contract amount, including Amendment No. 2 for SSOE at the Hawthorne Elementary School HVAC Systems Replacement and Renovations project, will be $582,916 and will be allocated from the Architect cost code SP5FACCON.36435.ARCHITECT under the voter approved E-SPLOST V program
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans G. Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
BOARD AGENDA ITEM
MEETING DATE: December 12, 2024
AGENDA ITEM TITLE: E-SPLOST V Project – Amendment -
SSOE|Stevens & Wilkinson - Hawthorne Elementary School Major
System Renovations and Replacements – Amendment No. 2,
Additional Design Fee Approval - Not to Exceed - $346,293.00
QUICK SUMMARY ABSTRACT:
Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations
Division
REQUESTED ACTION:
It is requested that the Dekalb County Board of Education (“the Board”) approve
Amendment No. 2 to SSOE│Stevens & Wilkinson., for Hawthorne Elementary
School Major System Renovations and Replacements project for an additional
design and engineering fee in the amount of $346,293.
RATIONALE:
Approval of Amendment No. 2 provides for an additional design and engineering fee
in the amount of $346,293 supporting the increased project cost and duration due
to the construction phasing of the Hawthorne Elementary School project.
Approval of Amendment No. 1 meets Strategic Goal Area 6: Organizational
Excellence
DETAILS:
On July 12, 2021, the Board of Education approved the award of Architectural and
Engineering Services to SSOE\Stevens & Wilkinson. for the design of the
Hawthorne Elementary School Major System Renovations and
Replacements Project in the amount of $201,000.00. This fee was based on 6% of
the Stated Cost Limitation (SCL) of $3,350,000.00.
On August 14, 2023, the Board awarded a Guaranteed Maximum Price (GMP) of
$9,389,100.00 to Centennial Contractors Enterprises Inc. for construction of the
Hawthorne Elementary School Major System Renovations and
Replacements.
The approval of Amendment No. 2 is for a fee increase in line with the increased
project cost and increased project duration due to construction phasing of the
Hawthorne Elementary School Major System Renovations and
Replacements project.
Specific details related to the original scope of work for this project can be
found on the Dekalb County School District solicitation website at
https://dekalbschoolsga.ionwave.net/.
REVISED 09.2020
BOARD AGENDA ITEM
SUMMARY:
The Amendment No. 2 becomes effective upon Board Approval and fully executed
amendment documents.
The approval of this amendment will provide a safe and healthy learning
environment at Hawthorne Elementary School.
The approval of Amendment No. 1- Design Fee meets COGNIA Standard:
• Standard 5: Using Results for Continuous Improvement
FINANCIAL IMPACT:
The total contract amount, including Amendment No. 2 for SSOE at the Hawthorne
Elementary School HVAC Systems Replacement and Renovations project, will
be $582,916 and will be allocated from the Architect cost code
SP5FACCON.36435.ARCHITECT under the voter approved E-SPLOST V program.
CONTACTS:
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1447
Mr. Hans G. Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588
SUPPORTING DOCUMENTS:
1. Proposal for Additional Design Fee
2. Chronology of the Agenda Item
GOALS:
Strategic Goal Area 6. Organizational Excellence
COGNIA STANDARDS:
Standard 5: Using Results for Continuous Improvement
STATUS:
• Approved by the Office of Legal Affairs
IMPLEMENTATION DATE:
Upon Board Approval and fully executed amendment documents
.
REVISED 09.2020