Agenda Item
ix. Contract Award and Budget Reallocation ~ RFP No. 24-752-037~Third Party Commissioning Services ~Total Systems Commissioning, Inc., and TLC Engineering Solutions (Not to exceed $642,185.50)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”):
Approve the Contract Award of RFP 24-752-037 for Third Party Commissioning Services to Total Systems Commissioning, Inc. ($359,727.50) and TLC engineering Solutions ($282,458.00) for a total Contract award in the Not to Exceed amount of $642,185.50.
Additionally, it is requested that the Board approve a budget reallocation in the amount of $401,901.50 from Program Contingency to fund the Third Party Commissioning Services project as follows:
Cross Keys HS - $119,443.50
Champion Theme Middle School $171,204
Nancy Creek Elementary School- $111,254
Why: Approval of the lump sum contract award of Third-party Commissioning Services to Total Systems Commissioning and TLC Engineering in the not to exceed amount of $642,185.50 along with a budget reallocation in the amount of $401,901.50 from Program Contingency will allow the proper funds to be allocated to the necessary project cost codes for the services to be provided.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: Specific details regarding the scope of work for this Request for Proposal (“RFP”) for Third Party Commissioning Services can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
Comprehensive information on Third Party Commissioning Services and their function is attached as an information sheet.
The RFP was issued on June 27, 2024, and proposals were received from seven (7) firms on August 8, 2024. Four (4) firms were deemed responsive and evaluated by a selection committee. Two firms were selected, and this recommendation is based on the evaluations.
Total Systems Commissioning, Inc. and TLC Engineering Solutions will be responsible for the commissioning work as set forth in the solicitation documents.
Total Systems Commissioning, Inc. is located at 2148 Hills Avenue NW, Suite I, Atlanta, GA 30318.
TLC Engineering Solutions is located at 4360 Chamblee Dunwoody Road, Suite 210, Atlanta, Georgia 30341.
Financial impact: Third Party Commissioning Services for Dresden Elementary will be funded by E-SPLOST VI Project 21836. A budget of $90,805 will be created in the construction services cost code SP6CIP.21836.CONSTRSVC under the voter-approved E-SPLOST VI program.
The total budget of $90,805 for Third Party Commissioning Services for Dresden Elementary School will be allocated from cost SP6CIP.21836.CONSTRSVC, under the voter-approved E-SPLOST VI program.
The total budget of $119,443.50 for Third Party Commissioning Services for Cross Keys HS will be allocated from cost code, SP6CIP.21836.CONSTRSVC, under the voter-approved E-SPLOST V program.
Third Party Commissioning Services for Sequoyah MS/HS will be funded by E-SPLOST VI Project 10136. If approved, a budget of $149,479 will be created in the construction services cost code SP6NEWSCH.10136.CONSTRSVC under the voter-approved E-SPLOST VI program.
The total budget of $149,479 for Third Party Commissioning Services for Sequoyah MS/HS will be allocated from cost code SP6NEWSCH.10136.CONSTRSVC under the voter-approved E-SPLOST Vi program.
The total budget for Third Party Commissioning of $171,204 for Third Party Commissioning Services for Champion Theme Middle School will be allocated from cost code SP5FACCON.35835.CONSTRSVC under the voter-approved E-SPLOST V program.
The total budget of $111,254.00 for Third Party Commissioning Services for Nancy Creek Facility will be allocated from cost code SP5FACCON.35335.CONSTRSVC under the voter-approved E-SPLOST V program.
A budget reallocation of $401,901.50 from Program Contingency is requested to fund this contract award.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval and fully executed contract documents
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _11/15/2024__________ Due Date: __11/20/2024_______ (Allow 3 to 5 business days)
Background information/Detail: E-SPLOST VI Project – Contract Award and Budget Reallocation
Request – Cross Keys, Champion MS, Nancy Creek – TLC Engineering and Total Systems
Commissioning – Third Party Commissioning Services -Not to Exceed $642,185.50 and
$401,901.50
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________