Agenda Item
i. Contract Extension ~ Charter Bus Services ~ RFP 20-472 ~ Allstate Tours, American Coach Lines, Coast to Coast Tours, Friendship Tours, Harmon Brothers Charter Service, Kelly Tours, Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Southeastern Stages, Inc., We Care Charters
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract extension for RFP 20-472 for an extension of 90 days from January 1, 2025, through March 31, 2025:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Approval of the contract extension for Charter Bus Services meets Strategic Goal Area: 6.2 Organizational Excellence
Why: An extension of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service until the new contract award is approved by the Board and receipt of fully executed documents.
Details: On October 7, 2019, the Board of Education approved the contract award of RFP 20-472 for Charter Bus Services to provide charter bus services on an as-needed basis to:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Financial impact: These services are paid for by the local school or department requesting the service and will be paid from multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bernando C. Brown, Director Student Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
October 2, 2024
VIA EMAIL: kperry@harmonbros.com
Harmon Brothers Charter Service, Inc.
5094 Westbrook Rd.
Union City, GA 30291
ATTN: Clinton Harmon, President
Reference: RFP 20-472, Charter Bus Services
Dear Mr. Harmon:
The DeKalb County School District (“DCSD”) desires to extend the originally based award of RFP 20-472 Charter Bus
Services for three (3) months on the same terms, conditions and pricing as set forth in the License and Services
Agreement between DCSD and Harmon Brothers Charter Service, Inc., dated December 18, 2019. The purpose of
this letter is to obtain Harmon Brothers Charter Service, Inc.’s acceptance of DCSD’s offer to extend the License and
Services Agreement.
The extension is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
January 1, 2025, through March 31, 2025. Of course, we will notify you once the Board has approved the extension.
DCSD appreciates Harmon Brothers Charter Service, Inc.’s consideration of this offer to extend the award of RFP
20-472.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents no later than Wednesday,
October 9, 2024, to sharmaine_greenland@dekalbschoolsga.org. Insurance policy or policies must be maintained
throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director, Vendor Services
CLS/smg
c: Mr. Erick Hofstetter
Mr. Bernando Brown
Ms. Mona Gerren
ACKNOWLEDGMENT
Harmon Brothers Charter Service, Inc., hereby accepts DeKalb County School District’s offer to extend the award of
RFP 20-472, Charter Bus Services from January 1, 2025, through March 31, 2025. Harmon Brothers Charter Service,
Inc. understands that this acceptance is subject to the approval of the DeKalb County Board of Education.
___________________________________ _____________________________
10/09/2024
Authorized Signatory Date
Keisa Perry
___________________________________ _____________________________
Office Manager
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org