Agenda Item
x. Capital Improvement Project ~ Ratification / Change Order No. 1. ~ Evergreen Construction Group ~ Tucker Middle School HVAC and Controls Replacement ~ Ratification / Change Order No. 1 ~ Owner Requested Items (Not to exceed $468,393)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Ratification / Change Order No. 1 to Evergreen Construction for a not-to-exceed amount of $468,393 for Owner requested items as outlined in Ratification / Change Order No. 1 documents.
Why: Approval of Ratification / Change Order No. 1 will provide necessary funds for unforeseen conditions with the existing facility, design development and Owner -DeKalb County School District-requested items as outlined in the Change Order No. 1 documents for the Tucker Middle School HVAC and Controls Replacement.
Approval of Ratification / Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved a firm fixed price contract to Evergreen Construction, to perform the general contracting work as outlined by the proposal documents.
This Ratification / Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District- requested items.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
Financial impact: The total amount of $468,393 for Evergreen Construction Ratification / Change Order No. 1 will be paid from the General Contractor cost code. A budget reallocation of $468,393 from FUND 300 to the General Contractor cost code is required to fund this Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Change Order No. 1 funded by Budget Reallocation
Tucker Middle School HVAC and Controls Replacement
- Unforeseen Conditions, Design Development, Owner Requested
Items
Scope:
Approval of Change Order No. 1 in a not- to- exceed amount of $468,393 for
expanded scope of work for Owner requested items to Evergreen Construction for
the Tucker Middle School HVAC and Controls Replacement to be funded by a Budget
Reallocation from FUND 300 of $468,393.00 to the General Contractor Construction
Cost Code.
Specific details regarding the expanded scope can be found in the following
documents:
• Construction Contract Change Order
• Supporting Documents to the Change Order submitted by the Evergreen
Construction
Background
A formal Request for Proposals (RFP) was issued on May 18, 2023, for the Tucker
Middle School HVAC and Controls Replacement Project. On September 11, 2023, the
Board of Education approved the award of a firm fixed price contract to Evergreen
Construction.
The approval of Change Order No. 1 is for Evergreen Construction to perform the
general contracting work for the approved additional scope for the Dekalb County
School District requested items as outlined by the proposal documents. The Change
Order No. 1 will be funded by a budget reallocation of $468,393 to the general
construction cost code.
The approval of Change Order No. 1 will provide the staff and students at Tucker
Middle School with a safe and ideal environment for teaching and learning.