Agenda Item
iii. E-SPLOST V Project ~ Modification and Budget Reallocation Request ~ Mobile Modular Management Corporation ~ Modular Classroom Lease Extension at Salem Middle School ~ October 2023 Board Agenda Item Modification and Budget Reallocation (Not to exceed $433,080)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:
Approve the Modification of the October 2023 Agenda Item to include a total amount to pay Mobile Modular Management Corporation for the month-to-month lease and subsequent removal of the portable classroom units at Salem Middle School.
Approve a Budget Reallocation from Program Contingency to the necessary project cost code (SP5FACCON.36535.PRECONST) for Salem Middle School Major Building System Replacement project in the amount not- to- exceed $433,080.
Approval of the Modification and Budget Reallocation Request meets Strategic Goal Area 6: Organizational Excellence
Why: Approval of the modification of the October 2023 Agenda Item and a budget reallocation from Program Contingency provides the necessary funds for the payment of the monthly lease extension payments and subsequent removal of the portable classroom units.
Details: The modular buildings accommodate temporary classroom needs at Salem Middle School during the E-SPLOST V Major Building System Replacement project. The reallocated funds will cover the expenses for monthly lease payments and removing the modular units.
Mobile Modular Costs
Monthly Lease for 12 Months $410,400
Cleaning and Removal Fee $ 22,680
Total Budget for Mobile Modular $433,080
Financial impact: The total budget reallocation of $433,080 from E-SPLOST V Program Contingency will be transferred to the pre-construction cost code (SP5FACCON .36535.PRECONST) under the voter-approved E-SPLOST V program for the Salem Middle School Major Building System Replacement project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
CHRONOLOGY OF THE AGENDA ITEM
E-SPLOST V Project -Modification and Budget Reallocation Request-
Mobile Modular Management Corporation- Modular Classroom Lease
Extension at Salem Elementary School- October 2023 Board Agenda
Item Modification and Budget Reallocation
Approval of the Modification and Budget Reallocation request to Mobile Modular
Management Corporation for Modular Classroom Lease Extension of one (1) 10-
classroom modular building to accommodate temporary classroom needs in support
of the E-SPLOST construction project at Salem Elementary School.
The Lease Extension is to be funded by a Budget Reallocation from E-SPLOST V
Program Contingency will be transferred to the pre-construction cost code
(SP5FACCON.36535.PRECONST) in the Not-to-Exceed amount of
$433,080.00.
Specific details related to the Modification of the original lease amount can be viewed
in the Lease Extension Addendum document.
Background
At its business meeting on Monday, May 17, 2021, the DeKalb Board of Education
approved the initial use of this contract.
At its business meeting on Monday, March 14, 2022, the DeKalb Board of Education
approved the second use of this contract.
This agenda item seeks the Dekalb County Board of Education approval for the
Modification to the previously approved Agenda Item and Budget Reallocation to
support the completion of the Salem Elementary School HVAC Major Building System
Replacement project.