Agenda Item
vi. E-SPLOST V Project ~ Amendment ~ SSOE|Stevens & Wilkinson ~ Hawthorne Elementary School Major System Renovations and Replacements ~ Amendment No. 2, Additional Design Fee Approval (Not to exceed $346,293)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 2 to SSOE│Stevens & Wilkinson., for Hawthorne Elementary School Major System Renovations and Replacements project for an additional design and engineering fee in the amount of $346,293.
Why: Approval of Amendment No. 2 provides for an additional design and engineering fee in the amount of $346,293 supporting the increased project cost and duration due to the construction phasing of the Hawthorne Elementary School project.
Approval of Amendment No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details: On July 12, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson for the design of the Hawthorne Elementary School Major System Renovations and Replacements Project in the amount of $201,000. This fee was based on 6% of the Stated Cost Limitation (SCL) of $3,350,000.
On August 14, 2023, the Board awarded a Guaranteed Maximum Price (GMP) of $9,389,100 to Centennial Contractors Enterprises Inc. for construction of the Hawthorne Elementary School Major System Renovations and Replacements.
The approval of Amendment No. 2 is for a fee increase in line with the increased project cost and increased project duration due to construction phasing of the Hawthorne Elementary School Major System Renovations and Replacements project.
Specific details related to the original scope of work for this project can be found on the DeKalb County School District solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The total contract amount, including Amendment No. 2 for SSOE at the Hawthorne Elementary School HVAC Systems Replacement and Renovations project, will be $582,916 and will be allocated from the Architect cost code SP5FACCON.36435.ARCHITECT under the voter approved E-SPLOST V program
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans G. Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _11/13/2024__________ Due Date: __11/182024_______ (Allow 3 to 5 business days)
Background information/Detail: E-SPLOST V Project – Amendment Request – Hawthorne Elementary
School Major System Renovations and Replacements - Amendment No. 2 -Increase in A/E design
fee -Not to Exceed $346,293.00.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
____________________________________________________________________________________