Agenda Item
ix. Contract Award and Budget Reallocation ~ RFP No. 24-752-037~Third Party Commissioning Services ~Total Systems Commissioning, Inc., and TLC Engineering Solutions (Not to exceed $642,185.50)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”):
Approve the Contract Award of RFP 24-752-037 for Third Party Commissioning Services to Total Systems Commissioning, Inc. ($359,727.50) and TLC engineering Solutions ($282,458.00) for a total Contract award in the Not to Exceed amount of $642,185.50.
Additionally, it is requested that the Board approve a budget reallocation in the amount of $401,901.50 from Program Contingency to fund the Third Party Commissioning Services project as follows:
Cross Keys HS - $119,443.50
Champion Theme Middle School $171,204
Nancy Creek Elementary School- $111,254
Why: Approval of the lump sum contract award of Third-party Commissioning Services to Total Systems Commissioning and TLC Engineering in the not to exceed amount of $642,185.50 along with a budget reallocation in the amount of $401,901.50 from Program Contingency will allow the proper funds to be allocated to the necessary project cost codes for the services to be provided.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: Specific details regarding the scope of work for this Request for Proposal (“RFP”) for Third Party Commissioning Services can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
Comprehensive information on Third Party Commissioning Services and their function is attached as an information sheet.
The RFP was issued on June 27, 2024, and proposals were received from seven (7) firms on August 8, 2024. Four (4) firms were deemed responsive and evaluated by a selection committee. Two firms were selected, and this recommendation is based on the evaluations.
Total Systems Commissioning, Inc. and TLC Engineering Solutions will be responsible for the commissioning work as set forth in the solicitation documents.
Total Systems Commissioning, Inc. is located at 2148 Hills Avenue NW, Suite I, Atlanta, GA 30318.
TLC Engineering Solutions is located at 4360 Chamblee Dunwoody Road, Suite 210, Atlanta, Georgia 30341.
Financial impact: Third Party Commissioning Services for Dresden Elementary will be funded by E-SPLOST VI Project 21836. A budget of $90,805 will be created in the construction services cost code SP6CIP.21836.CONSTRSVC under the voter-approved E-SPLOST VI program.
The total budget of $90,805 for Third Party Commissioning Services for Dresden Elementary School will be allocated from cost SP6CIP.21836.CONSTRSVC, under the voter-approved E-SPLOST VI program.
The total budget of $119,443.50 for Third Party Commissioning Services for Cross Keys HS will be allocated from cost code, SP6CIP.21836.CONSTRSVC, under the voter-approved E-SPLOST V program.
Third Party Commissioning Services for Sequoyah MS/HS will be funded by E-SPLOST VI Project 10136. If approved, a budget of $149,479 will be created in the construction services cost code SP6NEWSCH.10136.CONSTRSVC under the voter-approved E-SPLOST VI program.
The total budget of $149,479 for Third Party Commissioning Services for Sequoyah MS/HS will be allocated from cost code SP6NEWSCH.10136.CONSTRSVC under the voter-approved E-SPLOST Vi program.
The total budget for Third Party Commissioning of $171,204 for Third Party Commissioning Services for Champion Theme Middle School will be allocated from cost code SP5FACCON.35835.CONSTRSVC under the voter-approved E-SPLOST V program.
The total budget of $111,254.00 for Third Party Commissioning Services for Nancy Creek Facility will be allocated from cost code SP5FACCON.35335.CONSTRSVC under the voter-approved E-SPLOST V program.
A budget reallocation of $401,901.50 from Program Contingency is requested to fund this contract award.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval and fully executed contract documents
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Lump Sum Fee and Budget Reallocation
RFP No. 24-752-037 – Third Party Commissioning Services
Scope:
Contract Award for RFP No. 24-752-037 - Total Systems Commissioning, Inc.,
and TLC Engineering Solutions for Third Party Commissioning Services Award
Approval, Not to Exceed $642,185.50. Specific details related to the scope of work
can be found at http://www.dekalbschoolsga.org/ionwave.net/.
Contract Term:
The contract will begin upon Dekalb County Board of Education (“the Board”)
approval at the December 9, 2024, meeting and a subsequent fully executed
contract. This is a professional services contract.
Solicitation Process
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by
DeKalb voters, the Board approved an E-SPLOST V list of projects on December 5,
2016, that included major building system replacements at Champion Theme School
and Nancy Creek Facility, and an addition and modernization of Cross Keys High
School.
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum
by DeKalb voters, the Board approved an initial E-SPLOST VI list of projects on
February 1, 2023, that included the construction of new school buildings.
The RFP was issued on June 27, 2024, and notification of the RFP was sent via email
to over 60 vendors from the DCSD vendor list and 31 vendors through the State of
GA Procurement Registry. The solicitation was advertised in the Champion and
posted on the DCSD website. Sixteen (16) representatives attended the virtual
mandatory pre-submittal conference on July 9, 2024, representing thirteen (13)
commissioning firms. On August 8, 2024, proposals were received from seven (7)
firms. Four (4) firms were deemed responsive and evaluated by a selection
committee. Two (2) firms were selected. This recommendation is based on the
evaluations.
Award Process:
This request is to authorize DCSD to contract with Total Systems Commissioning,
Inc. and TLC Engineering Solutions, to provide Third Party Commissioning
Services.
Additionally, it is requested to approve a budget reallocation in the amount of
$401,901.50 from Program Contingency which will allow the proper funds to be
allocated to the necessary project cost codes.