Agenda Item
7. First Read: Board Policy BE: School Board Records
Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law
Request: It is requested that the Board of Education delete Board Policy BE: School Board Records as it is covered by Board Policy CN: Administrative Records.
Why: The Board Policy Review Committee met and conferred regarding Board Policy BE: School Board Records and determined the policy is covered in Board Policy CN: Administrative Records and recommended the deletion.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
Board Policy Manual
DeKalb County School District
Board Policy BE: School Board Records Status: ADOPTED
Original Adopted Date: 09/11/2000 | Last Reviewed Date: 09/11/2000
PUBLIC RECORDS, INSPECTION AND REPRODUCTION OF
MISSION: To ensure the confidentiality of all records deemed to be personal in nature and to ensure public access
to records of legal entitlement.
All school system records, except those which by order of a court, or by law, or which may invade individual privacy,
shall be open for personal inspection by any interested member of the public at a reasonable time and place by
advance appointment only.
Requests for access to school system public records shall be made through the Superintendent’s office where a
determination shall be made within three business days or less whether the records requested are accessible under
this policy.
Examples of records deemed to be accessible include financial records (exclusive of individual payroll records),
purchase orders, bid sheets, specifications for purchases, budgets, and minutes of official meetings of the DeKalb
County Board of Education.
Examples of records deemed not the accessible due to possible invasion of privacy include an employee’s home
address, telephone number, work station, salary, marital status, evaluations, recommendations, other personnel file
data, and student records and rosters.
The Superintendent shall establish procedures to make public records available and shall establish reasonable costs
for collecting and reproducing such records.