Agenda Item
x. Capital Improvement Project ~ Ratification / Change Order No. 1. ~ Evergreen Construction Group ~ Tucker Middle School HVAC and Controls Replacement ~ Ratification / Change Order No. 1 ~ Owner Requested Items (Not to exceed $468,393)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Ratification / Change Order No. 1 to Evergreen Construction for a not-to-exceed amount of $468,393 for Owner requested items as outlined in Ratification / Change Order No. 1 documents.
Why: Approval of Ratification / Change Order No. 1 will provide necessary funds for unforeseen conditions with the existing facility, design development and Owner -DeKalb County School District-requested items as outlined in the Change Order No. 1 documents for the Tucker Middle School HVAC and Controls Replacement.
Approval of Ratification / Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved a firm fixed price contract to Evergreen Construction, to perform the general contracting work as outlined by the proposal documents.
This Ratification / Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District- requested items.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
Financial impact: The total amount of $468,393 for Evergreen Construction Ratification / Change Order No. 1 will be paid from the General Contractor cost code. A budget reallocation of $468,393 from FUND 300 to the General Contractor cost code is required to fund this Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _11/13/2024__________ Due Date: __11/182024_______ (Allow 3 to 5 business days)
Background information/Detail: Capital Improvement Project – Change Order Request – Evergreen
Construction Group - Tucker Middle School HVAC and Controls Replacement – Change Order No.
1 - Owner Requested Items – Not- To-Exceed $468,393.00
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
H. Eric Hilton Esq.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________