Agenda Item
i. Contract Extension ~ Charter Bus Services ~ RFP 20-472 ~ Allstate Tours, American Coach Lines, Coast to Coast Tours, Friendship Tours, Harmon Brothers Charter Service, Kelly Tours, Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Southeastern Stages, Inc., We Care Charters
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract extension for RFP 20-472 for an extension of 90 days from January 1, 2025, through March 31, 2025:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Approval of the contract extension for Charter Bus Services meets Strategic Goal Area: 6.2 Organizational Excellence
Why: An extension of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service until the new contract award is approved by the Board and receipt of fully executed documents.
Details: On October 7, 2019, the Board of Education approved the contract award of RFP 20-472 for Charter Bus Services to provide charter bus services on an as-needed basis to:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Financial impact: These services are paid for by the local school or department requesting the service and will be paid from multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bernando C. Brown, Director Student Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 9/26/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Marcie Ramos
TIB Transportation Insurance Brokers, LLC PHONE FAX
425 W Broadway, Suite 300 (A/C, No, Ext): 818-246-2800 (A/C, No): 818-246-4690
E-MAIL
Glendale CA 91204 ADDRESS: mramos@acrisure.com
INSURER(S) AFFORDING COVERAGE NAIC #
License#: BR-1369682 INSURER A : Carolina Casualty 10510
INSURED KELLTOU-01
INSURER B :
Kelly Tours, Inc.
All Ways Savannah, LLC dba Gray Line Savannah INSURER C :
2788 US Hwy 80 W, INSURER D :
Garden City GA 31408-2930 INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 2064353192 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y KCA26630483 9/28/2024 9/28/2025 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 100,000
MED EXP (Any one person) $ 5,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000
X POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $ 1,000,000
OTHER: $
A AUTOMOBILE LIABILITY Y Y KCA26630483 9/28/2024 9/28/2025 COMBINED SINGLE LIMIT $
(Ea accident) 5,000,000
ANY AUTO BODILY INJURY (Per person) $
X ALL OWNED
AUTOS
SCHEDULED
AUTOS
BODILY INJURY (Per accident) $
X X NON-OWNED PROPERTY DAMAGE $
HIRED AUTOS AUTOS (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Dekalb County School District is included as additional insureds with respects to General Liability, Automobile Liability. General Liability, Automobile Liability.
Waiver of Subrogation is included in favor of the additional insureds with regards to General Liability, Automobile Liability. In consideration of no change in
premium, it is hereby understood and agreed that we will endeavor to provide a written notice of cancellation with a time frame determined by state notice
requirements to Dekalb County School District in the event of cancellation request of any kind. Notice of Cancellation will be sent to the following address:
1701 Mountain Industrial Blvd, Stone Mountain, GA 30083
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Dekalb County School District
1701 Mountain Industrial Blvd AUTHORIZED REPRESENTATIVE
Stone Mountain GA 30083
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