Agenda Item
i. Contract Extension ~ Charter Bus Services ~ RFP 20-472 ~ Allstate Tours, American Coach Lines, Coast to Coast Tours, Friendship Tours, Harmon Brothers Charter Service, Kelly Tours, Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Southeastern Stages, Inc., We Care Charters
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract extension for RFP 20-472 for an extension of 90 days from January 1, 2025, through March 31, 2025:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Approval of the contract extension for Charter Bus Services meets Strategic Goal Area: 6.2 Organizational Excellence
Why: An extension of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service until the new contract award is approved by the Board and receipt of fully executed documents.
Details: On October 7, 2019, the Board of Education approved the contract award of RFP 20-472 for Charter Bus Services to provide charter bus services on an as-needed basis to:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Financial impact: These services are paid for by the local school or department requesting the service and will be paid from multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bernando C. Brown, Director Student Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
OP ID: 01
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
10/11/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER NAME: Bob Murphy
InsureUSA Insurance Agency PHONE
770-484-5000
(A/C, No, Ext):
FAX
(A/C, No): 770-825-9072
ATTN: Bob Murphy E-MAIL
ADDRESS: BobMurphy@InsureUSA.com
7079 Hayden Quarry RD PRODUCER
CUSTOMER ID #: HARMO-1
Lithonia, GA 30038 INSURER(S) AFFORDING COVERAGE NAIC #
INSURED INSURER A : Lancer Insurance Company 26077
Harmon Bros. Charter Services, Inc. INSURER B :
ATTN: Clint Harmon INSURER C :
5094 Westbrook RD INSURER D :
Union City, GA 30291 INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 5,000,000
DAMAGE TO RENTED
A X COMMERCIAL GENERAL LIABILITY X GL 158194-#11 4/1/2024 4/1/2025 PREMISES (Ea occurrence) $
CLAIMS-MADE X OCCUR MED EXP (Any one person) $
PERSONAL & ADV INJURY $ 5,000,000
GENERAL AGGREGATE $ 5,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $
POLICY X PRO-
JECT LOC $
AUTOMOBILE LIABILITY X COMBINED SINGLE LIMIT
$ 5,000,000
(Ea accident)
A ANY AUTO BA 168054-#11 4/1/2024 4/1/2025 BODILY INJURY (Per person) $
ALL OWNED AUTOS
BODILY INJURY (Per accident) $
X SCHEDULED AUTOS
PROPERTY DAMAGE
$
HIRED AUTOS (PER ACCIDENT)
NON-OWNED AUTOS $
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION WC STATU- OTH-
AND EMPLOYERS' LIABILITY TORY LIMITS ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
A Phy Damage Ded BA 168054-#11 4/1/2024 4/1/2025 S. Peril $20,000
A Phy Damage Ded BA 168054-#11 4/1/2024 4/1/2025 Coll $20,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
Certificate holder, including: DeKalb County School Board, the DeKalb County School District (DCSD), and their officials, officers,
employees, agents, volunteers, and assigns will be added as an additional insured as respects their interests in the operations of
the named insured for General and Automobile Liability insurance, subject to the terms, conditions and limitations of these
policies. Coverage shall be primary and not excess to any other coverage provided by or available to the Certificate holder.
CERTIFICATE HOLDER CANCELLATION
DeKalb County School District SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Risk Management Department ACCORDANCE WITH THE POLICY PROVISIONS.
ATTN: David M. Lockett
1701 Mountain Industrial BLVD AUTHORIZED REPRESENTATIVE
Stone Mountain, GA 30083 Bob Murphy
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