Agenda Item
viii. E-SPLOST VI Project ~ Contract Award ~ CM@Risk - RFQu No. 25-752-001 Allgood Elementary School HVAC System Replacement and Renovations ~ Parrish Construction Group ~ Pre-Construction Phase Fee (Not to exceed $100,000)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the award of RFQu No. 25-752-001 for Construction Management Services (“CM@Risk”) for the Allgood Elementary School HVAC System Replacement and Renovations project to Parrish Construction Group.
Additionally, it requested that the Board approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract. Additional packages will be presented to the Board for approval as indicated below:
Early release package tentatively presented Spring 2025.
Final Guaranteed Maximum Price (GMP) will be presented Summer 2025.
Additional sub packages may be presented to the Board for approval as needed.
Why: Approval of the award of the CM@Risk Services contract for the Allgood HVAC System Replacement and Renovations project in accordance with the Dekalb County School District’s (“DCSD”) voter-approved E-SPLOST VI program will provide a safe and healthy learning environment for students and staff.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: Specific details related to the scope of work for this Request for Qualifications (“RFQu”) can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/
The RFQu was issued on August 22, 2024, and six (6) statements of qualifications were received on September 26, 2024, for the Allgood Elementary School HVAC System Replacement and Renovations project. All six (6) submittals were deemed responsive and were evaluated by a selection committee. This recommendation is based on the final scoring of the interview and presentation process.
Parrish Construction Group will be responsible for the CM@Risk services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the CM@Risk services for this project.
Parrish Construction Group is located at 2300 Lakeview Parkway Suite 200, Alpharetta Georgia.
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract for the Allgood Elementary School HVAC System Replacement and Renovations project will be allocated from cost code SP6CIP.20136.PRECCONST.2050 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – CM@Risk -Pre-Construction Fee
RFQu No. 25-752-001 – Allgood Elementary School HVAC
Replacement and Renovations
Scope:
Contract Award for E-SPLOST V Project- RFQu No. 25-752-001 - Parrish
Construction Group, Inc. –The Request for Qualifications (RFQu) is for CM@Risk
Services (Construction Management Services) for the Allgood Elementary School
HVAC Replacement and Renovation, Not to Exceed $100,000.00 for the Pre-
Construction Phase Fee. Specific details related to the scope of work can be found
at http://www.dekalbschoolsga.ionwave.net/.
Contract Term:
The contract will begin upon Dekalb County Board of Education (“the Board”)
approval at the December 9, 2024, meeting and a subsequent fully executed
contract. This is a CM@Risk (Construction Management at Risk) contract.
Solicitation Process:
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum
by DeKalb voters, the Board approved an initial E-SPLOST VI list of projects on
February 1, 2023, that included the replacement of major building systems at various
schools throughout Dekalb County School District.
The RFQu was issued on August 22, 2024, and notification of the upcoming
solicitation was sent via email to 50 vendors from the DCSD vendor list and 1660
vendors through the State of GA Procurement Registry. The solicitation was
advertised in the Champion Newspaper and posted on the DCSD website. Fourteen
(14) representatives attended the mandatory pre-proposal meeting on September 5,
2024, representing twelve (12) construction managers. Six (6) statements of
qualifications were received on September 26, 2024, for the Allgood Elementary
School HVAC System Replacement and Renovations project. All six (6) were
deemed responsive and evaluated by a selection committee. This recommendation is
based on the evaluations.
Award Process:
This request is to authorize DCSD to contract with Parrish Construction Group,
Inc., to provide CM at Risk services for the Allgood Elementary School HVAC
Replacement and Renovations project.