Agenda Item
i. Contract Extension ~ Charter Bus Services ~ RFP 20-472 ~ Allstate Tours, American Coach Lines, Coast to Coast Tours, Friendship Tours, Harmon Brothers Charter Service, Kelly Tours, Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Southeastern Stages, Inc., We Care Charters
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract extension for RFP 20-472 for an extension of 90 days from January 1, 2025, through March 31, 2025:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Approval of the contract extension for Charter Bus Services meets Strategic Goal Area: 6.2 Organizational Excellence
Why: An extension of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service until the new contract award is approved by the Board and receipt of fully executed documents.
Details: On October 7, 2019, the Board of Education approved the contract award of RFP 20-472 for Charter Bus Services to provide charter bus services on an as-needed basis to:
Allstate Tours
American Coach Lines
Coast to Coast Tours, LLC
Friendship Tours
Harmon Brothers Charter Service
Kelly Tours
Kingsmen Coach Lines
R & W Motor Coach
Samson Tours
We Care Charters
Financial impact: These services are paid for by the local school or department requesting the service and will be paid from multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Bernando C. Brown, Director Student Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE: (MM/DD/YYYY)
ACORD CERTIFICATE OF LIABILITY INSURANCE 10-14-2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS
WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
PRODUCER
CONTACT Ed Richards
NAME:
Acrisure, LLC. PHONE (804) 288-6993 FAX (804) 285-0679
(A/C No. Ext): (A/C No. Ext):
6850 Catawba Lane E-MAIL
Richmond, VA 23226 ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A: RLI 13056
INSURED INSURER B: MANUFACTURERS ALLIANCE INS 36897
KINGSMEN COACH LINES LLC INSURER C:
INSURER D:
P O BOX 661 INSURER E:
CONLEY GA 30288-0661 INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS
LTR INSR WVD (MM/DD/YYYY) (MM/DD/YYYY)
GENERAL LIABILITY EACH OCCURRENCE $ 3,000,000
Commercial General Liability DAMAGE TO RENTED
PREMISES (Ea occurrence)
$ 100,000
Claims Made Occur LGB0016038 7-26-2024 7-26-2025
MED. EXP. (Any one person) $ 5,000
A
PERSONAL & ADV. INJURY $ 3,000,000
GEN’L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE $ 3,000,000
PRO-
POLICY
JECT
LOC. PRODUCTS-COMP/OP AGG. $ 3000000
AUTOMOBILE LIABILITY COMBINED SINGLE
ANY AUTO LIMIT (Ea accident) $ 5,000,000
ALL OWNED AUTOS BODILY INJURY
(Per person) $
SCHEDULED AUTOS
HIRED AUTOS BODILY INJURY
A NON-OWNED AUTOS LFB0018878 7-26-2024 7-26-2025 (Per accident) $
PROPERTY DAMAGE
(Per accident) $
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
CLAIMS AGGREGATE
EXCESS LIAB $
MADE
DED RETENTION $ $
WORKERS COMPENSATION Statutory Limits Other
AND EMPLOYER’S LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L. EACH ACCIDENT $ 1,000,000
B OFFICER/MEMBER EXCLUDED? N/A 2023014342796U 12-22-2023 12-22-2024
(Mandatory in NH) E.L. DISEASE-EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required.)
COVERAGE IS PRIMARY AND NON CONTRIBUTORY
CERTIFICATE HOLDER CANCELLATION
Fax Number: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
DEKALB COUNTY SCHOOL DISTRICT
ATTN: VENDOR SERVICES-DIVISION OF FINANCE AUTHORIZED REPRESENTATIVE
1701 MOUNTAIN INDUSTRIAL BLVD
STONE MOUNTAIN GA 30083
ACORD 25 (2016/03)