Agenda Item
ii. E-SPLOST V Project ~ Guaranteed Maximum Price, Budget Reallocation, and Amendment Request ~ #35235 ~Toney Elementary School HVAC Systems Replacement and Renovations ~ Ajax Building Company, LLC and Croft & Associates, Inc. ~ Final GMP Approval, Budget Reallocation, and Amendment No. 2 -A/E Fee Adjustment (Not to exceed ~ Collectively ~$9,284,971.50)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:
Approve the established Guaranteed Maximum Price (“GMP”) of $7,335,874 for the construction of the Toney Elementary School HVAC Systems Replacement and Renovations E-SPLOST V project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Ajax Building Company, LLC.
It is also requested to approve a Budget Reallocation of $1,784,124 from E-SPLOST V program contingency to fund this project.
It is further requested that the Board of Education approve Amendment No. 02 to Croft & Associates, Inc. in a Not -to-Exceed amount of $164,973.50 for added design services.
Approval of the Guaranteed Maximum Price (GMP), budget reallocation and Amendment No. 02 meets Strategic Goal Area 6: Organizational Excellence.
Why: Approval of the Guaranteed Maximum Price (GMP) of $7,335,874 and budget reallocation of $1,784,124 for the construction of the Toney Elementary School HVAC Systems Replacement and Renovations E-SPLOST V project project as per the CM@Risk contract approved by the Board, February 12, 2024, to Ajax Building Company, LLC, ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 2 to amend the agreement with Croft & Associates, Inc. in the amount of $164,973.50, will provide the necessary funds for the additional scope and construction administration services (“CA”) as outlined in the Fee Adjustment document (s).
Details: On February 12, 2024, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Ajax Building Company, LLC for the completion of the Toney ES HVAC Systems Replacement and Renovations and for Pre-Construction Services in the amount of $50,000.
On May 9, 2022, the Board approved the award of a Professional Architectural and Engineering (A/E) Services contract for the design of the Toney ES Major Building System Replacement to Croft & Associates, Inc. in the amount of $294,346.50.
Pursuant to that agreement, the Design Professional (CROFT), CM@R (Ajax), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan, and a GMP in the best interest of the DeKalb County School District.
This action establishes a Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Toney ES GMP Amendment 10-16-24.
Financial impact: The total contract amount for the Toney Elementary School HVAC Systems Replacement and Renovations project in the amount of $7,335,874 will be allocated from the general contractor construction cost code SP5FACCON.35235.GENCONTR under the voter-approved E-SPLOST V program and will require a budget reallocation of $1,784,124 from E-SPLOST V program contingency to fund this project.
The total contract amount for the Toney Elementary School HVAC Systems Replacement and Renovations project in the amount of $498,020 will be allocated from the Architect cost code SP5FACCON.35235.ARCHITECT under the voter approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
SPLOST V Capital Improvement Plan - Fund 423
Budget Reallocations
Board Meeting December 9, 2024
Cost Code Code Description Code Type Current Budget Change Revised Budget
SP5MANG.60235.PRGCONTIN. Program Contingency $22,252,543.79 $ (5,241,068.00) $ 17,011,475.79
SP5FACCON .36135.PRECONST Fairington ES Pre-Construction $ 1,460,794.80 $ 138,529.00 $ 1,599,323.80
SP5FACCON .32235.PRECONST Redan MS Pre-Construction $ 1,872,499.84 $ 433,080.00 $ 2,305,579.84
SP5FACCON .36535.PRECONST. Salem MS Pre-Construction $ 1,773,144.60 $ 433,080.00 $ 2,206,224.60
SP5FACCON .35235.GENCONTR . Toney ES General Contractor $ 5,601,750.00 $ 1,784,124.00 $ 7,385,874.00
SP5FACCON .35935.GENCONTR . Livsey ES General Contractor $ 4,950,000.00 $ 2,452,255.00 $ 7,402,255.00
Total $ 37,910,733.03 $ - $ 37,910,733.03
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