Agenda Item
i. E-SPLOST V Project ~ Guaranteed Maximum Price, Budget Reallocation, and Amendment Request ~ #35935- Livsey Elementary School HVAC Systems Replacement and Renovations ~ Ajax Building Company, LLC and Croft & Associates, Inc. ~ Final GMP Approval, Budget Reallocation, and Amendment No. 2 ~ A/E Fee Adjustment (Not to exceed ~ Collectively ~ $10,038,543)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:
Approve the established Guaranteed Maximum Price (“GMP”) of $7,402,255 for the construction of the Livsey Elementary School HVAC Systems Replacement and Renovations E-SPLOST V project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Ajax Building Company, LLC.
It is also requested to approve a Budget Reallocation of $2,452,255 from E-SPLOST V program contingency to fund this project.
It is further requested that the Board of Education approve Amendment No. 02 to Croft & Associates, Inc. in a Not -to-Exceed amount of $184,033 for added design services.
Approval of the Guaranteed Maximum Price (GMP), budget reallocation and Amendment No. 02 meets Strategic Goal Area 6: Organizational Excellence
Why: Approval of the Guaranteed Maximum Price (GMP) of $7,402,255 and budget reallocation of $2,452,255 for the construction of the Livsey Elementary School HVAC Systems Replacement and Renovations project as per the CM@Risk contract approved by the Board, February 12, 2024, to Ajax Building Company, LLC, ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 2 to amend the agreement with Croft & Associates, Inc. in the amount of $184,033, will provide the necessary funds for the additional scope and construction administration services (“CA”) as outlined in the Fee Adjustment document (s).
Details: On February 12, 2024, the Board approved the award of a Construction Management at Risk (CM@R) contract to Ajax Building Company, LLC for the completion of the Livsey ES HVAC Systems Replacement and Renovations and for Pre-Construction Services in the amount of $50,000.
On June 12, 2023, the Board approved the award of a Professional Architectural and Engineering (A/E) Services contract for the design of the Livsey ES Major Building System Replacement to Croft & Associates, Inc. in the amount of $260,100.
Pursuant to that agreement, the Design Professional (A/E -Croft & Associates), CM@R (Ajax Building Company, LLC), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan, and a GMP in the best interest of the DeKalb County School District.
This action establishes a Guaranteed Maximum Price (GMP) and Contract Time for all the Work set forth in the attached Livsey ES GMP Amendment 10-16-24.
Financial impact: The total contract amount for Livsey Elementary School HVAC Systems Replacement and Renovations project in the amount of $7,402,255 will be allocated from the general contractor construction cost code SP5FACCON.35935.GENCONTR under the voter-approved E-SPLOST V program and will require a budget reallocation of $2,452,255 from E-SPLOST V program contingency to fund this project.
The total contract amount for the Livsey Elementary School HVAC Systems Replacement and Renovations project in the amount of $444,133 and will be allocated from the Architect cost code SP5FACCON.35935.ARCHITECT under the voter approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Guaranteed Maximum Price and Amendment Request
Livsey Elementary School HVAC Systems Replacement and Renovations –
Ajax Building Company, LLC, and Croft & Associates
Final GMP, Budget Reallocation and Amendment No. 2 – A/E Fee
Adjustment
Scope:
Approval of the Guaranteed Maximum Price (GMP) for the previously awarded
Construction Management at Risk (CM@Risk) contract to Ajax Building Company,
LLC, and Budget Reallocation from Program Contingency to fund the GMP.
Additionally, approval of the Amendment No. 2, Architectural & Engineering (A/E)
fee increase to Croft & Associates for additional scope and additional Construction
Administration Services.
Specific details regarding the scope supporting the above approvals can be found in
the following documents:
• Exhibit M – CM@Risk contract to Ajax Building Company, LLC
• Fee Reconciliation Request Document – Croft & Associates
Background:
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by
DeKalb voters, the Dekalb County School Board (“the Board”) approved an E-SPLOST
V list of projects on December 5, 2016, for $561 million to include various capital
renewal, renovations, and classroom addition projects throughout the Dekalb County
School District. On April 18, 2022, the Board approved an E-SPLOST V Major
Program Adjustment which included the HVAC Systems Replacement and
Renovations at Livsey Elementary School.
A formal Request for Qualifications (RFQu) For CM@Risk Services for the Pre-
Construction Fee at Livsey Elementary School HVAC Replacement and
Renovations project was issued on October 19, 2023. On February 12, 2024, the
Board of Education approved the contract award of Construction Management at
Risk Services (CM@Risk) to Ajax Building Company, LLC. for pre-construction
services at Livsey Elementary School in the amount of $50,000.
This agenda item seeks the establishment and approval of the Guaranteed Maximum
Price and budget reallocation which serves to provide adequate funding to allow Ajax
Building Company, LLC to perform the general contracting work and completion of
the project as outlined by the proposal documents.
The agenda items mentioned, request the approval and budget reallocation for the
GMP in the amount of $3,302,255 from Program Contingency for a total project
construction budget of $7,402,255 for Livsey Elementary School HVAC
Replacement and Renovations Project.
A formal Request for Qualifications (RFQu) was issued on January 19, 2023, for the
Livsey Elementary School HVAC Replacement and Renovations project for
Professional Architectural and Engineering (A/E) Services. On June 12, 2023, the
Board of Education approved the contract award for Professional Architectural
and Engineering (A/E) Services to Croft & Associates, Inc. for design services
at Livsey Elementary School in the amount of $260,100.
The fee adjustment is to allow Croft & Associates, Inc. to address additional scope
and perform construction administration services during the construction phase as
outlined by the proposal documents.
These approvals will completion of the Livsey Elementary School HVAC
Replacement and Renovations and provide the staff and students a safe and ideal
environment for teaching and learning.