Board Agenda - Livsey ES - 035935 _AK101724 r1 - REVISED (1)

                        Board Agenda Item

MEETING DATE: December 9, 2024

AGENDA ITEM TITLE: E-SPLOST V Project – Guaranteed Maximum Price,
Budget Reallocation, and Amendment Request - #35935- Livsey Elementary
School HVAC Systems Replacement and Renovations – Ajax Building
Company, LLC and Croft & Associates, Inc. - Final GMP Approval, Budget
Reallocation, and Amendment No. 2 -A/E Fee Adjustment – Not to Exceed –
Respectively - $7,402,255, $2,452,255, and $184,033.

QUICK SUMMARY ABSTRACT:
Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations
Division

REQUESTED ACTION:
It is requested that the Dekalb County School Board of Education (“the Board”)
approve the below:

   •   Approve the established Guaranteed Maximum Price (“GMP”) of $7,402,255
       for the construction of the Livsey Elementary School HVAC Systems
       Replacement and Renovations E-SPLOST V project per the terms set forth
       in the Construction Manager at Risk (“CM@Risk”) contract previously awarded
       to Ajax Building Company, LLC.

   •   It is also requested to approve a Budget Reallocation of $2,452,255 from E-
       SPLOST V program contingency to fund this project.

   •   It is further requested that the Board of Education approve Amendment No.
       02 to Croft & Associates, Inc. in a Not -to-Exceed amount of $184,033 for
       added design services.

   Approval of the Guaranteed Maximum Price (GMP), budget reallocation and
   Amendment No. 02 meets Strategic Goal Area 6: Organizational Excellence

RATIONALE:
Approval of the Guaranteed Maximum Price (GMP) of $7,402,255 and budget
reallocation of $2,452,255 for the construction of the Livsey Elementary School
HVAC Systems Replacement and Renovations project as per the CM@Risk
contract approved by the Board, February 12, 2024, to Ajax Building Company,
LLC, ensures the completion of this project supporting a safe and healthy teaching
and learning environment for students and staff.

Approval of Amendment No. 2 to amend the agreement with Croft & Associates,
Inc. in the amount of $184,033, will provide the necessary funds for the additional
scope and construction administration services (“CA”) as outlined in the Fee
Adjustment document (s).


                                                                    REVISED 09.2020
                        Board Agenda Item
DETAILS:
On February 12, 2024, the Board approved the award of a Construction Management
at Risk (CM@R) contract to Ajax Building Company, LLC for the completion of the
Livsey ES HVAC Systems Replacement and Renovations and for Pre-Construction
Services in the amount of $50,000.00.

On June 12, 2023, the Board approved the award of a Professional Architectural and
Engineering (A/E) Services contract for the design of the Livsey ES Major Building
System Replacement to Croft & Associates, Inc. in the amount of $260,100.

Pursuant to that agreement, the Design Professional (A/E -Croft & Associates), CM@R
(Ajax Building Company, LLC), Program Manager (ACERM), multiple DCSD
Departments and DCSD Operations have collaborated to generate a design, a safe
construction phasing plan, and a GMP in the best interest of the DeKalb County School
District.

This action establishes a Guaranteed Maximum Price (GMP) and Contract Time for all
the Work set forth in the attached Livsey ES GMP Amendment 10-16-24.

SUMMARY:
The Guaranteed Maximum Price and Amendment No. 2 approvals become
effective upon Board approval and fully executed contract documents.

Specific details related to the establishment of the Guaranteed Maximum Price of
the project requested can viewed in Exhibit M of the CM@Risk Contract for Ajax
Building Company, LLC.

Specific details related to the additional scope and fee increase of the
Architectural & Engineering Services can be reviewed in the Fee Reconciliation
document submitted by Croft & Associates.

The approval of the Guaranteed Maximum Price (GMP), Budget Reallocation, and
Amendment No. 02 meets COGNIA Standard 5: Using Results for Continuous
Improvement

FINANCIAL IMPACT:
The total contract amount for Livsey Elementary School HVAC Systems
Replacement and Renovations project in the amount of $7,402,255 will be
allocated    from    the     general    contractor  construction cost   code
SP5FACCON.35935.GENCONTR under the voter-approved E-SPLOST V program
and will require a budget reallocation of $2,452,255 from E-SPLOST V program
contingency to fund this project.

The total contract amount for the Livsey Elementary School HVAC Systems
Replacement and Renovations project in the amount of $444,133 and will be
allocated from the Architect cost code SP5FACCON.35935.ARCHITECT under the
voter approved E-SPLOST V program.


                                                                      REVISED 09.2020
                        Board Agenda Item
CONTACTS:
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588

SUPPORTING DOCUMENTS:
     1. Livsey – Exhibit M
     2. Livsey ES Fee Adjustment – 10-16-24
     3. Chronology of the Agenda Item
     4. Budget Reallocations Worksheet

GOALS:
    Strategic Goal Area 6. Organizational
 Excellence

COGNIA STANDARDS:

Standard 5: Using Results for Continuous Improvement

STATUS:
 •     Approved by the Office of Legal Affairs

IMPLEMENTATION DATE:
Upon Board Approval and a fully executed documents




                                                                REVISED 09.2020