Agenda Item
iv. E-SPLOST V Project ~ Modification and Budget Reallocation Request~ Mobile Modular Management Corporation ~ Modular Classroom Lease Extension at Fairington Elementary ~ October 2023 Board Agenda Item Modification and Budget Reallocation (Not to exceed $138,529) ~ Updated 12.3.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:
Approve the Modification of the October 2023 Agenda Item to include a total amount for the month-to-month lease of the portable classroom units at Fairington Elementary School.
Approve a Budget Reallocation from Program Contingency to the necessary project cost code (SP5FACCON.36135.PRECONST) for Fairington Elementary School Major Building System Replacement in the amount not- to- exceed $138,529.
Approval of the Modification and Budget reallocation from Program Contingency meets Strategic Goal Area 6: Organizational Excellence
Why: Approval of the modification of the October 2023 Agenda Item and a budget reallocation from Program Contingency provides the necessary funds for removal of the portable classroom units and the payment of the monthly lease extension payments.
Details: The modular buildings accommodate temporary classroom needs at Fairington Elementary during the E-SPLOST V Major Building System Replacement project. The reallocated funds will cover the expenses for monthly lease payments and removing the modular units.
Mobile Modular Costs
Monthly Lease for 5 Months $130,480
Cleaning and Removal Fee $ 8,049
Total Budget for Mobile Modular $138,529
Financial impact: The total budget reallocation of $138,529 from E-SPLOST V Program Contingency will be transferred to the pre-construction cost code (SP5FACCON.36135.PRECONST) under the voter-approved E-SPLOST V program for the Fairington Elementary School Major Building System Replacement project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _11/13/2024__________ Due Date: __11/182024_______ (Allow 3 to 5 business days)
Background information/Detail E-SPLOST V Project -Modification and Budget Reallocation Request-
Mobile Modular Management Corporation- Modular Classroom Lease Extension at Fairington
Elementary - October 2023 Board Agenda Item Modification and Budget Reallocation - Not to
Exceed - $138,529.00
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________