Save DeKalb Schools / Board Meetings

Executive Session, Work Session, Community Input Session & Business Meeting

· Board Meeting · View on Simbli

Watch video

180 documents

A. CALL TO ORDER

1. Roster
Details
Summary: BOARD MEMBERS:
Mrs. Deirdre P. Pierce, Board Chair
Ms. Allyson Gevertz, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.
Mr. Awet Eyasu

Dr. Devon Q. Horton, Superintendent

2. Pledge of Allegiance

B. ADOPTION OF THE AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education adopt the April 21, 2025 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

C. RECOGNITIONS

1. Introduction of Student Board Representative ~ Miss Gabriale Ongoma, Druid Hills High School, 11th Grade
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent

2. Recognitions

a. Proclamation: Afterschool Professionals Appreciation Week: April 21-25, 2025 (1 doc)
Why: Afterschool Professionals Appreciation Week is a time to recognize, appreciate, and advocate for those who work with young people during out-of-school hours. Afterschool professionals deserve recognition, appreciation, and support for their work with kids, families, and communities.
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6
Request: It is requested that the DeKalb County Board of Education proclaim the week of April 21-25, 2025, as Afterschool Professionals Appreciation Week.
Details: Afterschool Professionals Appreciation Week is a time to recognize a group of professionals who work closely with students, families, and communities during those important out-of-school hours. The week is marked by celebrations and advocacy efforts encouraging appreciation and support for afterschool professionals who make a profound difference in the lives of our youth.
Financial impact: No Financial Impact
Contact: Kishia K. Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services, (678) 676-1913

Mrs. Denise Revels, Director, Wrap Around & Support Services, Division of Wrap Around Services, (678) 676-2011

Mr. James Hearn, ASEDP Coordinator, Wrap Around & Support Services, Division of Wrap Around Services, (678) 676-1926
Status: Approval by General Counsel is Not Required
b. Proclamation: Exceptional Children’s Week: April 14 -18, 2025 (1 doc)
Details
Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1
c. Proclamation: School Library Month ~ DeKalb County School District (DCSD) Library Media Specialist of the Year and DeKalb Helen Ruffin Reading Bowl (HRRB) 26th Anniversary (1 doc)
Why: DeKalb County School District recognizes April as the month to celebrate school libraries, library personnel, and the 26th anniversary of the DeKalb Helen Ruffin Reading Bowl Competition.
Details
Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5
Request: It is requested that the Board of Education proclaim the month of April as School Library Month in the DeKalb County School District and recognize the contribution of school libraries, their teacher-librarians/school librarians, and library support personnel to the teaching and learning process. It is also requested that the Board of Education recognize the DCSD 2025 Library Media Specialist of the Year, Ms. Tracie Harden, teacher-librarian at Clarkston High School. Additionally, we want to recognize the 26th anniversary of the DeKalb Helen Ruffin Reading Bowl and the reading bowl participants, coaches, volunteers, and planning committee.
Details: School Library Month exists to:

Recognize the contribution of school libraries and their teacher-librarians to the individual growth and development of all students while fostering both excellence and equity in education;
Celebrate the unique learning environments and opportunities available to our students and communities through the work of school librarians and reading competition;
Promote intellectual freedom by providing materials to meet individual needs, varied interests, abilities, socioeconomic backgrounds, and maturity levels of students served;
Encourage lifelong learning as developed through library media programs in our elementary and secondary schools;
Honor Mrs. Helen Ruffin, a dynamic and innovative Library Media Specialist at Sky Haven Elementary School in DeKalb County, who in 1986 created a unique and competitive reading competition called The Reading Bowl. Her vision was to have teams, comprised of students from different schools, compete to test their knowledge of select books. Twenty-six years later, it has grown into a statewide competition with local, regional and state competitions known at the Helen Ruffin Reading Bowl Competition.
Financial impact: None
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-9234
Dr. Penny Mosely, Assistant Superintendent, P-5, Division of Curriculum & Instruction, 678-676-0137
Dr. Rose Prejean-Harris, Assistant Superintendent, 6-12, Division of Curriculum & Instruction, 676-676-0137
Mrs. Lummie Baker, Director, Educational Media & Instructional Materials, Division of Curriculum and Instruction, 678-676-2424
Effective: April 21, 2025
Status: Attorney Approval Not Required

3. Group/External Presentation(s) ~ No Presentation This Month

D. SUPERINTENDENT'S REPORT and COMMITTEE OF THE WHOLE

1. Superintendent's Report

a. Strategic Plan Update ~ Goal Area #4: Culture & Climate (1 doc)
Details
Summary: Presented by: Champion Michelle Dillard, Chief of Schools, Division of Schools & Leadership,
Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services,
b. Student Assignment Progress (SAP) Report
Details
Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity
Request: Student Assignment At A Glance Episode 2

Copy and Paste the link below into a new browser.

https://www.youtube.com/watch?v=ZtOxrvgslA0
Contact: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity
Ms. Sarita Smith, Executive Director, Student Assignment, Division of Access & Opportunity, 678.676.0207
2. Committee of the Whole Presentation ~ No Agenda Item This Month
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent

E. ADJOURN TO AN EXECUTIVE SESSION

1. ADJOURN THE EXECUTIVE SESSION
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the April 21, 2025, executive session and convene the work session and business meeting.

Motion by: _____________
Seconded by: _______________
Vote: _____________

F. REVIEW OF AGENDA ITEMS FOR THE APRIL 21, 2025 BUSINESS MEETING

1. BOARD OF EDUCATION ~ No Agenda Item This Month
Details
Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

2. SUPERINTENDENT

a. Approval of Minutes ~ Updated 4.16.2025 (3 docs)
Details
Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair
Status: Attorney Approval Not Required

3. OPERATIONS

a. Facilities Management

i. Service Agreements ~ Independent Contractor Agreements (ICA) ~ Various Services ~ Alliance Fire Protection Services, Inc., BaseSix Systems, LLC, City Demolition and Abatement, Darling Ingredients, Inc., Electronic Maintenance Associates, Inc., Johnson Controls Fire Protection, Overhead Door Company of Atlanta, Section 10, Inc., Strategic Environmental Solutions, LLC (Not to exceed $820,000) (32 docs)
Why: This request is to approve the above listed ICA’s to perform various services to support the Facilities/Maintenance Department through June 2026.

Approval of the Independent Contractor Agreement meets Strategic Goal Area 6: Organizational Excellence
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) that exceed $50,000 with a total contract value not-to-exceed $820,000.


Alliance Fire Protection Services, Inc., ($95,000)
BaseSix Systems, LLC. ($90,000)
City Demolition and Abatement ($90,000)
Darling Ingredients, Inc. ($95,000)
Electronic Maintenance Associates, Inc ($85,000)
Johnson Controls Fire Protection ($80,000)
Overhead Door Company of Atlanta (95,000)
Section 10, Inc. ($95,000)
Strategic Environmental Solutions ($95,000)
Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.

Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution)

The board policies can be found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjEafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false
Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget not to exceed $820,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval, effective July 1, 2025
Status: Approved by the Office of Legal Affairs
ii. Easement Request ~ City of Tucker ~ Road Expansion at Sarr Parkway & Idlewood Road at Stone Mountain Middle School Site (6 docs)
Why: Granting of the easement through expansion and improvement at the intersection of Sarr Parkway and Idlewood Road will improve traffic flow and provide students, staff, and community members with a safe and convenient way to commute in this area.

Approval of the easement meets Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the grant of an easement to the City of Tucker for road expansion and improvements at the intersection of Sarr Parkway and Idlewood Road at Stone Mountain Middle School site.
Details: The City of Tucker is requesting a temporary and permanent easement for road expansion and improvements at the intersection of Sarr Parkway and Idlewood Road in front of the Stone Mountain Middle School site.

The easements will allow the City of Tucker to construct a traffic roundabout. A traffic roundabout will improve traffic flow and create a safer roadway for drivers by mediating speeding and congestion and reducing potential collision points. This will also enhance safety for students, staff, and community members with a safe and convenient way to commute in this area.

The permanent easement will be maintained by the City of Tucker. The temporary easement, as described in the attached exhibits, will expire upon completion of the project.
Financial impact: The financial impact of the easement is the value of $10.00 paid by the City of Tucker. These funds will be placed in the General Fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans G., Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval and Fully Executed Easement Documents
Status: Approved by the Office of Legal Affairs
iii. Contract ~ Cooperative Agreement-Sourcewell RFP#010521 ~ Play Power Inc. ~ General Contractor Services ~ Playground Equipment Repairs, Replacements and Outdoor Equipment Installation Supplement Services Contract (Not to exceed $500,000) (6 docs)
Why: Approval of the use of the Cooperative Agreement through Sourcewell with PlayPower Inc. will allow for playground equipment repairs, replacements, and outdoor equipment installation services districtwide, leveraging the buying power of Cooperative Agreements resulting in increased economies of scale and efficiencies regarding reduced construction cost and administrative oversight.

The approval of this award meets:


Strategic Goal Area 1. Student Academic Success with Equity and Access
Strategic Goal Area 2. School, Family and Community Engagement, and
Strategic Goal Area 6. Organizational Excellence
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve DeKalb County School District (“DCSD”) use of the Cooperative Agreement with PlayPower Inc. as a provider of General Contractor Services for Playground Equipment Repairs, Replacements and Outdoor Equipment Installation Services on an as needed basis for a not to exceed amount of $500,000.
Details: The Operations Division is requesting approval of the use of the Sourcewell Cooperative Agreement RFP# 010521 with Playpower, Inc. to perform playground equipment repairs, replacements, and outdoor equipment installation services district wide. Services will be performed by PlayPower Inc. on an as-needed basis during the 2025 calendar year.

Sourcewell Solicitation Number: RFP #010521 contract permits the construction of playgrounds for K-12 educational uses. Sourcewell issued a public solicitation for Playground and Water Play Equipment with Related Accessories and Services from which Vendor (PlayPower, Inc.) was awarded a contract. PlayPower, inc. is the exclusive distributor of PlayPower, Inc. in the State of Georgia.

This recommendation is based on the review and evaluation of the price quote provided by the Sourcewell contract regulations. The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.


PlayPower Inc. (local) is located at 8014 Cumming Hwy. Suite 403 #313, Canton, GA 30115.
Sourcewell is located at 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479
Financial impact: The total contract amount for the district-wide playground equipment repairs, replacements, and outdoor equipment installation services to a not to exceed amount of $500,000 will be allocated from general funds. 100.2600.543009.00011.7520.9990.8013.040.0000
MAINT-SYS-PARTS & MAJOR WORK
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Capital Improvements & Facilities, Division of Operations, 678.676.1397
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
iv. Contract ~ Georgia Power Lighting Services Agreement ~ New Elementary School at Dresden Site (Not to exceed $121,638) (3 docs)
Why: Approval of the Agreement with Georgia Power Company will provide necessary service, upgrades and maintenance to the lighting the New Elementary School at Dresden Site.

The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the agreement with Georgia Power to provide lighting and related services to the New Elementary School at Dresden, which shall be performed in accordance with the terms and conditions of the agreement in a not to exceed amount of $121,638.
Details: The Division of Operations is requesting approval of the agreement with Georgia Power to provide lighting and related services at Dresden ES. The purpose of this agreement is to install and maintain (16) exterior LED lights for the New Elementary School at Dresden. Georgia Power requests permission to maintain, repair and relocate all equipment to maintain the service to the New Elementary School at Dresden site. 

This program will enhance safety, experience, and energy savings for the DCSD and all stakeholders.

Georgia Power Company is located at 241 Ralph McGill Blvd, Atlanta, GA 30308.
Financial impact: The financial impact of this agreement is a pre-payment of $121,638.
The contract term is month-to-month billing. Per the agreement, costs are $720 monthly with actual regulated costs approved by the Georgia Public Service Commission at the time of billing. Further explanation of the payment terms can be viewed under the Terms and Conditions, Item No. 4.

The budget for monthly services is allocated from cost code 100.2600.543000.00011.7520.000.8013.040.0000 under the Operations Division General Fund Budget.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval and a fully executed contract
Status: Approved by the Office of Legal Affairs

b. Business Services

i. Contract ~ Cooperative Agreement ~ Renewal ~ State of Georgia Maintenance, Repair and Operation Contract No. 99999-001-SPD0000181-001 ~ Grainger On Site ~ Renewal # 3 of 3 (Not to exceed $10,000,000) (6 docs)
Why: Approval of the renewal of the contract will W.W. Grainger to continue providing an on-site storefront, which will include, but is not limited to, parts, personnel, services, and vehicles, to directly support the repair, maintenance, and servicing of DCSD facilities, buildings, and structures. By utilizing this agreement, DCSD will enhance parts availability, reduce customer wait times, and leverage the extensive expertise and logistical capabilities of a nationally recognized company.

Furthermore, approval of this renewal will support the critical need to replace outdated, failing kitchen equipment that is over 20 years old. This investment is essential to ensure the continued safe and efficient operation of our school cafeterias.

The approval of this contract renewal meets Strategic Goal 6: Organizational Excellence.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the renewal of the contract between DeKalb County School District (“DCSD”) and Replacement Parts Company (W.W. Grainger) for services, in accordance with the State of Georgia Contract SWC 99999-001-SPD0000181-0001 not to exceed $10,000,000. This is contract renewal #3 of 3.
Details: The acquisition of on-site parts, supplies, and sublet services from Grainger for the DeKalb County School District’s Facilities Maintenance Department will be facilitated through the Georgia Statewide Contract SWC 99999-001-SPD0000181-0001. This strategic framework for meets the district's ongoing needs for the conservation, repair, and maintenance of its extensive portfolio of facilities, ensuring that all buildings, infrastructure, and equipment are maintained in optimal condition. The use of this contract guarantees that essential systems, including HVAC, plumbing, electrical, and structural components, are preserved to the highest standards, minimizing the risk of unplanned disruptions and ensuring a safe, functional environment for students and staff.

Additionally, there is a critical and urgent need to replace kitchen equipment district-wide due to the age and deterioration of many kitchen and cafeteria facilities. Numerous pieces of equipment currently in use are over 20 years old with necessary parts for these older models no longer manufactured or have been discontinued. These aging systems are no longer able to operate at optimal efficiency, and the cost of maintaining them is cost-prohibitive.

To address these issues, it is estimated that an investment of $5,000,000.00 will be required to replace the most deteriorated kitchen equipment throughout the District. This significant expenditure will enable the district to replace outdated stoves, ovens, refrigerators, dishwashers, and other essential kitchen appliances with modern, energy-efficient models.

This investment is essential not only for ensuring the continued safe and efficient operation of our school cafeterias but also for fostering a healthier and more productive environment for students. By investing in updated kitchen equipment, the district will be able to provide high-quality meals in a timely manner, supporting the well-being and success of students.
Financial impact: The funds will be allocated from various General Fund charge codes under the Business Services Department to support the maintenance and repair of DCSD facilities, buildings and structures.
100.2600.561500.00011.7620.9990.8010.040.0000 (Under 5K per item)
100.2600.573000.00011.7620.9990.8010.040.0000 (Over 5K per Item)
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
ii. Contract ~ Cooperative Agreement ~ Renewal ~ OMNIA Partners Cooperative Contract # 152610 ~ Southeastern Paper Group (An Affiliate of ENVOY Solutions) ~ Contract Renewal #1 of 4 (Not to exceed $5,400,000) (3 docs)
Why: Approval of the renewal of this cooperative contract is to provide the necessary goods and services to support the DeKalb County School District (“DCSD”) custodial needs. By utilizing this agreement, DCSD will benefit from competitively solicited and awarded fixed pricing. Additionally, access to this contract offers DCSD a comprehensive catalog of custodial supplies, enhancing our capacity to supply the district with the highest quality products available on the market.

The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the contract renewal of the OMNIA Partners Cooperative contract# 152610 between DeKalb County School District (“DCSD”) and Southeastern Paper Group for goods and services in accordance with contract #152610 in a not to exceed amount of $5,400,000. This is contract renewal one of four (#1 of 4).
Details: The Division of Operations is requesting approval to renew its cooperative contract with Southeastern Paper Group through OMNIA Partners Cooperative Contract #152610.

The contract between DeKalb County School District and Southeastern Paper for services in accordance with OMNIA Partners Cooperative Contract #152610 will ensure that DCSD benefits from fixed pricing that has undergone competitive solicitation and has been formally awarded, guaranteeing the most advantageous pricing terms. Additionally, this contract will provide DCSD with access to an extensive catalog of custodial supplies and equipment, ensuring the availability of the latest industry technologies. This will empower our custodial teams to operate more efficiently, utilizing advanced tools to perform tasks with greater efficacy while allowing management to prioritize more critical operational needs.

In accordance with Board Policy DJE (Purchasing), Paragraph III (c)(3)(c), the Purchasing Department is hereby authorized to utilize intergovernmental and educational cooperative alliances and consortiums to secure purchases, thus maximizing cost savings and operational efficiencies derived from economies of scale.

The contract effective date between OMNIA and Southeastern Paper is June 1, 2024, with an initial three (3) year agreement, through May 31, 2027. There are two (2) additional one -year (1) optional renewal periods through May 31, 2029.

DCSD requests approval to renew the cooperative agreement for June 1, 2025, through May 31, 2026, with the option to renew for the additional periods upon Board approval.
Financial impact: The total budget of $5,400,000 for Southeastern Paper Group goods and services will be allocated from Various General Fund charge codes under the Business Services Department to support the custodial needs of the district. 100.2600.573000.00011.7620.9990.8010.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Singleton, Director, Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs

c. Fleet and Transportation Services

i. Contract Award ~ RFP 25-472 ~ Charter Bus Services ~ Atlantic Transportation & Coaches LLC, Coast to Coast Tours, LLC, Cooper Global, Eagle Christian Tours, Allstate Tours, LLC dba Elite Tours of Atlanta, Friendship Tours, LLC, Georgia Coach Lines, Inc., MTI Bus Company, R & W Motorcoach, Samson Tours, Inc., and William Charters & Tours, LLC (7 docs)
Why: Approval of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside of the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract Award for RFP 25-472 for the following Charter Bus Services:


Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company ● Samson Tours, Inc.
R & W Motorcoach
William Charters & Tours, LLC
Allstate Tours, LLC dba Elite Tours of Atlanta
Details: A Request for Proposals (RFP) was issued on October 10, 2024. Eleven (11) proposals were received and were reviewed by the District’s Purchasing Department. Eleven (11) firms were deemed responsive and evaluated by the selection committee. All eleven (11) were selected, and this recommendation is based on the evaluations.

This recommendation is based on the review and evaluation of the eleven (11) responsive proposals received:The following list will be responsible for the Charter Bus Services as set forth in the RFP documents.


Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company, ● Samson Tours, Inc.
R & W Motorcoach
William Charters & Tours, LLC
Allstate Tours, LLC dba Elite Tours of Atlanta
Financial impact: Purchase of services is paid for by the local school or department utilizing the service and will be paid from multiple charge codes.
Contact: Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447,
Raymond Stanley, Executive Director of Fleet and Transportation, Division of Operations, 678-898-8055
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
ii. Contract Renewal ~ ITB No. 22-541 ~ FerrellGas (Primary Vendor) ~ Liquid Propane Gas Delivery Service ~ Renewal #3 of 4 (Not to exceed $2,000.000) (4 docs)
Why: This request is for contract renewal for Ferrellgas to provide bulk fuel and delivery service to DeKalb County School District’s (“DCSD”) Fleet Services Department on an as-needed basis. The agreement is for the period July 1, 2025, through June 30, 2026.

The approval of this contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Dekalb County School Board of Education (“the Board”) approve the contract renewal for ITB No. 22-54, Liquid Propane Gas Delivery Service to Ferrellgas in the amount not to exceed $2,000,000. This is the third of four (#3 of 4), one (1) year renewal options.
Details: On June 16, 2022, the Purchasing Department formally processed Bid No. 22-541 Liquid Propane Gas Delivery Service. Upon review and recommendation, Ferrellgas was selected as the Primary vendor and AmeriGas Propane LP was selected as the Secondary vendor. This renewal is the third of four (#3 of 4), one (1) year renewal options from July 1, 2025, through June 30, 2026.
Financial impact: This purchase in an amount not-to-exceed $2,000,000 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470  
Dr. Chardra Carter, Assistant Director of Fleet Service Department, Division of Operations, 678-676-1387
Effective: Upon Board Approval
Status: Legal Approval Not Required

d. School Nutrition Services

i. Contract Renewal ~ ITB 22-18 ~ School Nutrition USDA Product Processing ~ Renewal #4 of 4 (Not to exceed $5,600,788 ~ SY 25-26) (24 docs)
Why: Approval of the contract renewal ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.

Approval of the contract renewal for School Nutrition USDA Product Processing Strategic meets Goal Area 1: Student Academic Success with Equity and Access
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal for School Nutrition USDA Product Processing in the not -to- exceed amount of $5,600,788 for SY25-26 to the following processors:


Brookwood Farms, Inc.
Gold Creek Foods, LLC,
Goodman Food Products dba Don Lee Farms
Jennie O Turkey Store Sales, LLC dba Hormel Foods
JTM Provisions Co. Inc.,
Land O’ Lakes, Inc.,
Out of the Shell, LLC dba Yang’s 5th Taste
Tyson Prepared Foods
Details: USDA allows recipient agencies, such as school districts, to contract with state-approved food processors to convert USDA commodities into a variety of convenient, ready-to-use end products. School Nutrition Services (SNS) uses various USDA commodities for processing products, such as whole chicken processed into roasted chicken, natural American and mozzarella cheese processed into cheese sauce and coarse ground beef processed into beef patties. This has increased menu options and acceptability for students. Food safety is maintained at the school level by limiting the use of raw products.

School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form) to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries.

These vendors met the assessment criteria. Therefore, SNS requests to renew ITB 22-18 for an additional year with the same terms and conditions as the original contract terms from July 1, 2025, through June 30, 2026.
Financial impact: Funds will be paid from GL account 622.3100.563500.00062.8200.9990.8015.040.0000 in the amount not to exceed $5,600,788 for SY 25-26.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
ii. Contract ~ DeKalb County School District School Nutrition Services (Vendor) ~ Annual DeKalb Parks and Recreation 2025 Summer Feeding Program Agreement (3 docs)
Why: Approval of this agreement to partner with DeKalb County Government ensures quality meals are provided to students enrolled in the DeKalb County Government Summer Parks and Recreation program.

Approval of this agreement to serve as vendor for the DeKalb County Parks and Recreation Department 2025 Summer Feeding Program meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the DeKalb County Board of Education (“the Board”) approve the agreement between DeKalb County Government and DeKalb County School District (“DCSD”) with School Nutrition Services (SNS) to serve as the vendor for the 2025 Summer Feeding Program. SNS partners with community programs to ensure every student receives meals needed during the summer months.
Details: DeKalb School Nutrition Services operates two programs simultaneously during the summer. One program provides meals to the DeKalb County School sites while the other program provides meals to the DeKalb County Parks and Recreation Centers. This is critical for all children of DeKalb County and even more so as communities continue to recover from the pandemic.

In the United States, over 11 million children live in food-insecure homes, and 22 million children rely on free or reduced-price lunches at school, which is funded by the National School Lunch Program. However, these meals are often not available during the summer.

School Nutrition Services is committed to helping students improve their academic performance through good nutrition.

DeKalb County Government, Parks and Recreation Program is located at 1950 West Exchange Place, Ste 400, Tucker, GA 30084
Financial impact: By serving as the vendor for DeKalb Parks and Recreation, School Nutrition Services will generate approximately $484,783.20 in revenue minus expenditures.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs

e. E-SPLOST Projects / Capital Improvement Projects

i. E-SPLOST V Project ~ Amendment Request ~ SSOE|Stevens & Wilkinson ~ Champion Theme Middle School Major Building System Replacement ~ Amendment No. 3, Additional Design Fee Approval (Not to exceed $1,987,229) (4 docs)
Why: Approval of Amendment No. 3 provides an additional design and engineering fee in the amount of $1,987,229 supporting added scope, increased Stated Cost Limitation (SCL), and extended design schedule.

Approval of Amendment No. 2 meets Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 3 to increase the Architect’s fee to SSOE│Stevens & Wilkinson, for Champion Theme Middle School Major Building System Replacement project not to exceed $1,987,229.

A budget reallocation from Program Contingency cost code (SP5FACCON.60235.PROGMCONTIN) of $1,987,229 is required to fund the award of Amendment No. 03 and the funds will be allocated to the Architect cost code (SP5FACCON.35835.ARCHITECT) under the voter-approved E-SPLOST V program.
Details: On April 19, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson for the design of the Champion Theme Middle School Major Building System Replacement Project in the amount of $300,120. This fee was based on 6% of the stated cost limitation (SCL) of $5,001,975.

The original scope of the project was replacement of HVAC components throughout the building. This amendment would add the fee to design additional scope items requested by DCSD including a full replacement and conversion of the HVAC system, addition of fire sprinkler system, replacement of ceilings and lights, classroom upgrades, and renovation of the Old Rock Gym.

The approval of Amendment No. 3 is for a fee increase in line with the increased SCL and increased design duration.

Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: A budget reallocation from Program Contingency cost code SP5FACCON.60235.PROGMCONTIN of $1,987,229 is required to fund the award of Amendment No. 3 for the additional design and engineering fee. This amount will then be allocated to Architect cost code SP5FACCON.35835.ARCHITECT under the voter-approved E-SPLOST V Program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
ii. E-SPLOST V Project ~ Change Order Request ~ Evergreen Construction ~ #360-35 DeKalb High School of Technology ~ South Major Building Systems Replacement ~ Change Order No. 4 ~ Owner Requested Items and Unforeseen Conditions (Not to exceed $1,150,394) (4 docs)
Why: Approval of the budget reallocation and Change Order No. 4 will provide additional funds for the additional scope of work recommended by the project’s design and construction professionals and DCSD Operations staff to fulfill program wide initiatives. The additional scope and further needed improvements will enhance safety, security, and health of staff and students.

Approval of Change Order No. 4 meets Strategic Goal Area 6: Organizational Excellence
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:

Change Order No. 4 to Evergreen Construction for the DeKalb High School of Technology-South Major Building Systems Replacement project in an amount not-to-exceed $1,150,394.
A budget reallocation in the amount of $1,150,394.00 from Program Contingency to the Contractor cost code to fund Change Order No. 4.
Details: On September 11, 2023, the Board of Education approved the award of General Contracting Services to Evergreen Construction for the DeKalb High School of Technology-South Major Building Systems Replacement project in the not-to-exceed amount of $9,972,000.

This Change Order No. 04 covers the approved additional scope for the DeKalb County School District requested items.
Specific details related to the original scope of work for this project can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The total amount of $1,150,394 for Evergreen Construction Change Order No. 4 will be allocated from the general contractor cost code (SP5FACCON.36035.GENCONTR) under the voter-approved E-SPLOST V program.  A budget reallocation of $1,150,394 from program contingency is required to fund this Change Order No. 4.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval and Fully Executed Documents
Status: Approved by the Office of Legal Affairs
iii. E-SPLOST VI Project ~ Guaranteed Maximum Price, Budget Reallocation, and Amendment Request ~ #10136 ~ New Sequoyah Middle and High School Replacement ~ The Gilbane Building Company, and Goodwyn, Mills, Cawood ~ Final Guaranteed Maximum Price, Budget Reallocation and Amendment No. 2 ~ A/E Fee Adjustment (Not to exceed $233,348,010.78) (5 docs)
Why: Approval of the Final Guaranteed Maximum Price (GMP) of $228,661,425 and budget reallocation of $141,617,170 for the construction of the New Sequoyah Middle and High School Replacement E-SPLOST VI project as per the CM@Risk contract approved by the Board, June 12, 2023, to Gilbane Building Company, ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.

Approval of Amendment No. 2 to amend the agreement with Goodwyn, Mills, Cawood, LLC. in the amount of $4,686,585.78, will provide the necessary funds for the increased Stated Cost Limitation and additional scope as outlined in the Amendment to Contract for Architectural Services document (s).

Approval of the Final Guaranteed Maximum Price (GMP), budget reallocation and Amendment No. 02 meets Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve:

Establish a Final Guaranteed Maximum Price of $228,661,425 for the construction of the New Sequoyah Middle and High School SPLOST VI project per the terms set forth in the Construction Manager at Risk contract previously awarded to The Gilbane Building Company.
A Budget Reallocation of $141,617,170 from the E-SPLOST VI program contingency to fund this project.
Amendment No. 02 to Goodwyn, Mills, Cawood, LLC for a Not -to-Exceed amount of $4,686,585.78 for added design services.
Details: On June 12, 2023, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Gilbane Construction Company for the completion of the New Middle and High School at Sequoyah Project and for Pre-Construction Services in the amount of $175,000.

On May 6, 2024, the Board of Education approved the Initial Guaranteed Maximum Price of $87,044,255 for enabling work associated with the construction of the New Sequoyah Middle and High School SPLOST VI project.

On November 14, 2022, the Board approved the award of a Professional Architectural and Engineering (A/E) Services contract for the design of the New Middle and High School at Sequoyah to Goodwyn, Mills, Cawood , LLC for the amount of $9,000,000.

Pursuant to that agreement, the Design Professionals (Goodwyn, Mills, Cawood, LLC), CM@R (Gilbane), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan and a Final GMP in the best interest of the DeKalb County School District.

This action establishes a Final Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Gilbane GMP Exhibit M Amendment.
Financial impact: The total contract amount for the New Sequoyah Middle and High School project will be allocated from the general contractor construction cost code SP6NEWSCH.10136.GENCONTR under the voter-approved E-SPLOST VI program and will require a budget reallocation of $141,617,170 from E-SPLOST VI program contingency to fund this project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
iv. E-SPLOST VI Project: Final Guaranteed Maximum Price (GMP) and Amendment Request - #20236- Ashford Park ES HVAC Replacement and Renovations Project ~ The Winter Construction Company and Corgan Associates ~ Final GMP Approval and Amendment No. 3 (Not to exceed $24,337,634.20) Updated 4.21.2025 (6 docs)
Why: Approval of the Guaranteed Maximum Price (GMP) of $23,526,070 for the construction of the Ashford Park ES HVAC Replacement and Renovations as per the CM@Risk contract approved by the Board February 12, 2024, to The Winter Construction Company ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.

Approval of Amendment No. 3 to amend the agreement with Corgan Associates in the amount of $811,564.20 for the Ashford Park ES HVAC Replacement and Renovations Project will provide the necessary funds for the expanded scope of work and additional design and engineering fees outlined in the Proposal for Additional Services documents.

Approval of the Final Guaranteed Maximum Price (GMP) and Amendment No. 08 meets Strategic Goal Area 6: Organizational Excellence
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve:

The established Final Guaranteed Maximum Price (“GMP”) of $23,526,070 for the construction of the Ashford Park ES HVAC Replacement and Renovations as per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to The Winter Construction Company (General Contractor - “GC”).
Amendment No. 3 to Corgan Associates (Architectural & Engineering - “A/E”) for a Not -to-Exceed amount of $811,564.20, for added design services.
Details: On February 12, 2024, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Winter Construction Company for the completion of the Ashford Park ES HVAC Replacement and Renovations and for Pre-Construction Services in the amount of $50,000.00.

On February 12, 2024, the Board of Education approved the award of a Professional Architectural and Engineering Services contract for the design of the Ashford Park ES HVAC Replacement and Renovations project to Corgan in the amount of $600,000, based on an estimated construction budget of $10,000,000.

Pursuant to that agreement, the Design Professional (Corgan), CM@R (Winter), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan, and a GMP in the best interest of the DeKalb County School District.

This action establishes a Final Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Ashford Park ES - Exhibit M - GMP Amendment document.
Financial impact: The total budget of $23,526,070 for the Final GMP for the Ashford Park ES HVAC Replacement and Renovations Project and reimbursable expenses associated with the contract agreement for International Student Center will be allocated from the general construction cost code SP6CIP.20236.GENCONTR.3050 under the voter-approved E-SPLOST VI program.

The total budget of $811,564.20 for Amendment No. 3 GMP for the Ashford Park ES HVAC Replacement and Renovations will be allocated from the Architect cost code SP6CIP.20236.ARCHITECT.3050 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations 678-676-1588
Effective: Upon Board Approval and Fully Executed Documents
Status: Approved by the Office of Legal Affairs
v. Capital Improvement Project ~ Change Order Request ~ Evergreen Construction ~ Montclair Elementary School HVAC and Controls Replacement ~ Change Order No. 01, Budget Reallocation ~ Owner Requested Items and Unforeseen Conditions (Not to exceed $549,427) (3 docs)
Why: Approval of Change Order No. 1 will provide necessary funds for unforeseen conditions, and Owner (DeKalb County School District) requested items as outlined in the Change Order No. 1 documents for Montclair Elementary School.

Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:


A budget reallocation in the amount of $549,427 from FUND 300 Program Contingency to F300CIP.01630.GENCONTR .4062.
A Change Order No. 1 to Evergreen Construction for the Montclair ES HVAC and Controls Replacement project in a not to exceed amount of $549,427 that will be funded by the budget reallocation.
Details: On September 11, 2023, the Board of Education approved a firm fixed price contract for RFP No. 23-752-026 to Evergreen Construction, to perform the general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District requested items and unforeseen conditions.

Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
Financial impact: The financial impact of the Change Order No. 1 for the additional scope of work outlined for the Montclair Elementary HVAC and Controls Replacement project is $549,427.

A budget reallocation from FUND 300 Program Contingency to F300CIP.01630.GENCONTR .4062 under the voter-approved E-SPLOST V program is necessary to fund Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1376
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
vi. Capital Improvement Project ~ Change Order Request ~ Evergreen Construction ~ Briarlake Elementary School HVAC and Controls Replacement ~ Change Order No. 01, Budget Reallocation ~ Owner Requested Items and Unforeseen Conditions (Not to exceed $523,709) (3 docs)
Why: Approval of Change Order No. 1 will provide necessary funds for unforeseen conditions, and Owner (DeKalb County School District) requested items as outlined in the Change Order No. 1 documents for Briarlake Elementary School.

Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:


A budget reallocation in the amount of $523,709 from FUND 300 Program Contingency to F300CIP.01430.GENCONTR .4062.
A Change Order No. 1 to Evergreen Construction for the Briarlake ES HVAC and Controls Replacement project that will be funded by the budget reallocation.
Details: On September 11, 2023, the Board of Education approved a firm fixed price contract for RFP No. 23-752-026 to Evergreen Construction, to perform the general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District requested items and unforeseen conditions.

Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
Financial impact: The financial impact of the Change Order No. 1 for the additional scope of work outlined for the Briarlake Elementary HVAC and Controls Replacement project is $523,709.

A budget reallocation from FUND 300 Program Contingency to F300CIP.01430.GENCONTR. 3051 under the voter-approved E-SPLOST V program is necessary to fund Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1376
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
4. INFORMATION AND INSTRUCTIONAL TECHNOLOGY ~ No Agenda Item This Month
Details
Summary: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

5. CHIEF OF STAFF

a. Installation of Centegix CrisisAlert System in Additional Schools (Not to exceed $125,000) (6 docs)
Why: School safety is an important consideration in education. School districts must strive to maintain safe campuses so that students can learn, and staff can support the educational process. Fights, unauthorized individuals, suspicious activity, and other events that cause concern can disrupt the educational process and threaten the safety of school sites. The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division
Request: It is requested that the Board of Education approve the installation of the Centegix CrisisAlert System in the amount of $125,000 as a safety and security enhancement to be installed in five (5) additional locations. (1) DeKalb Preparatory Academy: 1402 Austin Drive, Decatur, GA 30032, (2) DeKalb PATH Academy: 3007 Hermance Dr NE, Atlanta, GA 30319, (3) International Community Charter: 2418 Wood Trail Lane, Decatur, GA 30033, (4) The Tapestry School: 3130 Raymond Dr, Atlanta, GA 30340, (5) Park Lake Administrative Center: 2175 Park Lake Drive, Atlanta, GA 30345. The charter schools will reimburse the district for the costs.
Details: The Centegix CrisisAlert System is an integrated crisis management platform that accelerates the critical response times and communication needed in the event of an emergency. This safety and security solution has the ability to deliver precise alert location, immediate audio and visual incident notification, and simple activation via a wearable CrisisAlert badge. The alert system empowers teachers and administrators to act and respond to potential crisis situations with confidence. The rapid response capability allows teachers and staff to immediately get help anywhere on the campus. Lockdowns can be implemented through the usage of this system.
Financial impact: $125,000

Equipment Purchase - $108,000
100.2600.573000.40211.7510.9990.8010.010.0000

Equipment Installation - $17,000
100.2600.530000.40211.7510.9990.8010.010.0000
Contact: Mr. Tracey Whaley, Chief of Police, Department of Public Safety, Chief of Staff Division, 678-676-2155
Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs

6. FINANCE

a. Acceptance of the February 2025 Monthly Financial Report (3 docs)
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Divison of Finance
Request: It is requested that the Board of Education accept the February 2025 Monthly Financial Report.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0270
Status: Attorney Approval Not Required
b. Approval of the FY 2023 Audit Corrective Action Plan (1 doc)
Why: Approval of the corrective action plan is in accordance with the provisions of Senate Bill 68.
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve the FY 2023 audit corrective action plan developed in response to Senate Bill 68 requirements. FY 2023 audit results stipulate the District’s designated risk level as being moderate. The District’s corrective action plan must be presented at a regular board meeting, signed by each board member, and submitted to the State Board of Education no later than 120 days from receiving audit results (June 28, 2025).
Details: Senate Bill 68 stipulates that the Department of Audits and Accounts designate a risk level for each school system. The FY 2023 audit contained seven significant deficiency findings. These seven items result in the School District’s designated risk level being moderate. With this designation, the School District is required to submit to the State Board of Education, within 120 days of the date of the Audit Committee Letter, a detailed corrective action plan. The corrective action plan should be presented at a regular board meeting and signed by each board member.
Financial impact: No Financial Impact
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Effective: Upon Board Approval
Status: Attorney Approval Not Required

7. HUMAN RESOURCES

a. Approval of the Human Resources Monthly Report for April 2025 ~ Updated 4.16.2025 (1 doc)
Details
Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources
Request: It is requested that the Board of Education approve the April Human Resources Report.
Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200
Status: Attorney Approval is Not Required
b. DeKalb Teacher Residency University Partner to Clayton State University (Not to exceed $460,200) (3 docs)
Details
Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources
Request: It is requested that the Board of Education approve the renewal of the DeKalb Teacher Residency University Partner to Clayton State University for the period of June 2025-June 2026, not to exceed $460,200.
Details: Clayton State University submitted the responsive and responsible bid. This is a renewal of the contract to serve for the period of June 2025-June 2026. This RFP will cover up to 30 residents in the IGNITE Teacher Residency Program for Cohort III starting in June 2025-June 2026.
Financial impact: Budgeted expense not to exceed $460,200
The charge code for each of this is 100.2300.530000.41511.8710.9990.8010.060.0000 (Purchased Professional)
c. DeKalb Teacher Residency University Partner to Kennesaw State University ~ Renewal (Not to exceed $749,120) (3 docs)
Details
Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources
Request: It is requested that the Board of Education approve the renewal of the DeKalb Teacher Residency University Partner to Kennesaw State University for the period of June 2025-June 2026 not to exceed $749,120.
Details: Kennesaw State University submitted the responsive and responsible bid. This is a renewal of the contract to serve for the period of June 2025-June 2026 not to exceed $749,120. This RFP will cover up to 40 residents in the IGNITE Teacher Residency Program for Cohort III starting in June 2025-June 2026. This university partnership in addition to special education will support pathways to certification in middle/secondary education as well.
Financial impact: $749,120
The charge code is 100.2300.530000.41511.8710.9990.8010.060.0000 (Purchased Professional)
Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200
8. SCHOOLS & LEADERSHIP ~ No Agenda Item This Month
Details
Summary: Presented by: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership
9. CURRICULUM & INSTRUCTION ~ No Agenda Item This Month
Details
Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction
10. WRAP AROUND SERVICES ~ No Agenda Item This Month
Details
Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

11. STUDENT SERVICES

a. RFP 25-606 for School Psychological Services (Not to exceed $500,000) (7 docs)
Why: The Division of Student Services is seeking qualified service providers certified in Georgia to deliver supplemental school psychological services. There are currently 53 DeKalb County School District (DCSD) school psychologists and 30 vacancies. School psychologists administer comprehensive psychological evaluations to students suspected of having a disability as a determining factor in eligibility for special education services. School psychologists also provide individual and small group counseling targeting certain students. School psychologists are actively involved in student-based meetings such as the Multi-Tiered System of Supports (MTSS) Tier 3, Section 504, and Special Education Eligibility where they assist with the identification of research-based interventions and review the collection of data to decide on the next steps for students. Additional resources are needed to support school psychological services especially when absences are present due to family and medical leave or resignations. The primary goals of this request involve conducting comprehensive psychological evaluations and providing interim coverage for staff absences or vacancies. These services will enhance DeKalb County School District’s (DCSD’s) current efforts by complementing the work of its full-time school psychologists.
Details
Summary: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1077
Request: It is requested that the Board of Education approve the award for RFP 25-606 for School Psychological services to Stellar Therapy Services, The Stepping Stones Group LLC, Quantum Health Professionals dba Quantum Education Professionals, Presence Learning, Inc., Horizons Psychological Assessment Center, Comprehensive Psycho-Educational Assessment Agency, Psyched About School Behavior & Educational Consulting, LLC, and SCH Services, Inc. dba Supplemental Health Care as the most responsive and responsible bidders to provide school psychological services for more than $50,000 per vendor but not to exceed $500,000.
Details: The Request for Proposals (RFP) 25-606 was issued on December 19, 2024. The approved DCSD RFP process was followed. Eight (8) of the eighteen (18) vendors who responded were selected based on the following criteria: ability to provide needed staff, scope of service deliver and experience with school-based settings. The eight selected vendors are Stellar Therapy Services, The Stepping Stones Group LLC, Quantum Health Professionals dba Quantum Education Professionals, Presence Learning, Inc., Horizons Psychological Assessment Center, Comprehensive Psycho-Educational Assessment Agency, Psyched About School Behavior & Educational Consulting, LLC, and SCH Services, Inc. dba Supplemental Health Care.

No single company is expected to be able to provide all the school psychological services to cover the district’s needs. For this reason, it was recommended that the top eight (8) vendors selected through the RFP process be approved.
Financial impact: The contract amount from the general budget will be $500,000 (Charge code: 100.1000.530000.00011.7380.2021.8010.094.0000) The financial impact is contingent upon the number of school psychologists or the number of comprehensive evaluations provided through the contracted agency.
Contact: Dr. Norman C. Sauce, III, Chief of Student Services, Division of Student Services, 678.676.1079

Mrs. Kiana King, Executive Director, Exceptional Education, Division of Student Services, 678.676.1809

Mrs. Kimberly Franklin, Senior Coordinator Psychological Services, Division of Student Services 678.676.2222
Effective: April 2025 - April 2026
Status: Attorney Approval will be provided for each contract once the RFP is initially approved by the Board of Education

12. ACCESS & OPPORTUNITY

a. Athletics

i. Renewal for RFP 23-544 for Ambulance Services (Not to exceed $550,000) (7 docs)
Why: The DeKalb County School District continues to contract with Metro Ambulance Services, Inc., doing business as American Medical Response, to provide basic life support (BLS) ambulance services during athletic and district events. Ambulance services will be required for all high school varsity, junior varsity, and middle school football games; varsity, junior varsity, and middle school track and field events; as well as cross country, lacrosse, and soccer games.

The ambulance company will be required to be present throughout each event. The ambulance must be a basic life support vehicle equipped with all the necessary BLS equipment required by the State of Georgia Department of Public Health Rules and Regulations 511-9-2 for ground ambulance services.
Details
Summary: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access & Opportunity
Request: It is requested that the Board of Education approve the second of four one-year renewals for RFP 23-544 for ambulance services provided by Metro Ambulance Services Inc., doing business as American Medical Response, for an amount not to exceed $550,000.
Details: Emergency Medical Technicians (EMTs) play a vital role in responding to sports emergencies by providing immediate medical care to athletes who are injured or experience medical issues during events. EMTs are trained to quickly assess and stabilize individuals in critical condition, ensuring rapid intervention to reduce the severity of injuries and improve recovery outcomes. In sports, timely medical attention is crucial due to the nature of many injuries. EMTs can significantly impact the outcome by preventing complications and accelerating the recovery process.

American Medical Response has provided services for DCSD Athletics for the past seven years and has been the only company capable of handling the high volume of events required. American Medical Response will be required to have an ambulance present for the entire duration of each event. The ambulance dispatched to DCSD athletic and district events will be a Basic Life Support (BLS) unit, fully equipped with the necessary equipment as mandated by the Georgia Department of Public Health Rules and Regulations (511-9-2).
Financial impact: The total budget for these services is allocated from the cost code (100.2500.530200.00011.7090.9990.8010.092.0000) under the Athletics’ General Fund Budget in the amount not to exceed $550,000.
Contact: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access & Opportunity, 678-676-0485
Mrs. Myss Johnson-Jelks, Executive Director of Athletics, Division of Access & Opportunity, 678-676-1824
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
b. SchoolMint School Choice Software (Not to exceed $60,500) (3 docs)
Why: The Student Assignment department processes approximately 20,000 school choice applications annually. The current vendor used for the lottery process is unable to meet the district's and families' needs. As a result, the school choice leadership team has spent numerous hours manually running several programs in the system to address deficiencies in the current platform. In an effort to be more efficient and effective, there is a need to change vendors for the lottery process.

The student assignment team has had a challenging two years with the current school choice lottery vendor. Both families and staff felt lottery application and operation inefficiencies. The school choice leadership team had to manually run several programs in the system that were set up to do so automatically. The system vendor agreed to terms and conditions they could not honor, and our team spent several months working with reps and engineers on several system components to no avail.

SchoolMint was a former contractor about two years ago, and since then, our PreK department has also returned to them. The software is preferred throughout the Georgia area. We participated in the Georgia School Choice Fair and researched lottery systems; 9 of 10 schools and programs use SchoolMint. Based on our research and meetings with SchoolMint, some of our previous challenges have been addressed, and the interface is entirely different. The company has done a lot of work to enhance the platform and its usability. School choice using SchoolMint will also align all lottery platforms in the district for operational continuity and familiarity for families and staff.

Financially, this will be a balance-zero transaction as we will replace our current software with SchoolMint. SchoolMint matched our current school choice software budget for the 2025/26 school year.

The approval of this contract aligns with Strategic Goal Area 1: Student Academic Success with Equity and Access, Strategic Goal Area 2: School, Family, and Community Engagement, and Strategic Goal Area 6: Organizational Excellence.
Details
Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the subscription of SCHOOLMINT INC., a school choice lottery platform, not to exceed $60,500.
Details: DeKalb County School District processes upwards of 20,000 school choice applications for our various schools and programs. We offer nine types of school choice programs at over 35 schools with about 3,400 seats. Managing this lottery has several nuances and requires a very flexible system and a lot of support. Our current system has attempted to deliver our needs as they build their platform, which is challenging.

SchoolMint offers an integrated system that all families can use to apply for specialized and magnet programs in our district. The system can support complex lottery selections, allow parents to see only programs their children qualify for, vary administrative access levels and administrative editing abilities, schedule one-on-one training, and vary parent communication and verification options. It also has a mobile-friendly interface.

Over the past year, the school choice team has worked continuously with the current vendor to edit, test, and correct the lottery platform, resulting in endless hours of manual work. Our team began documenting our challenges two years ago and decided that this platform doesn’t meet our needs.

After thorough research, we have determined that SchoolMint makes the most sense for several reasons. We are familiar with the company as we used them for several years until 2019/20. We would like to use one platform for the district to form operational continuity for administrators and families. A parent should have the same experience applying for lottery seats from PreK through 12th grade. Our PreK lottery system recently left the current vendor for SchoolMint this year due to similar reasons.
Financial impact: The initial contract duration shall be effective through May 31, 2026.

The total budget for these services will be allocated from the supplies and materials (computer software) student assignment budget ~ 100.1000.561200.00011.7600.9990.0308.070.0000 in the amount of $60,500.
Contact: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access & Opportunity, 678.676.0485
Ms. Sarita Smith, Executive Director of Student Assignments, Division of Access & Opportunity, 678.676.0207
Dr. Char-Shenda Covington, Director of Student Assignments, Division of Access & Opportunity, 678.676.0205
Effective: July 1, 2025 ~ Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
13. ACCOUNTABILITY & RESEARCH ~ No Agenda Item This Month
Details
Summary: Presented by: Dr. Candace Alexander, Chief of Accountability & Research, Division of Accountability & Research

14. COMMUNITY ENGAGEMENT & INNOVATIVE PARTNERSHIPS

a. DONATIONS / GRANTS

i. Georgia State University Technical Services Agreement (Year 3 of 5 Renewal) (Not to exceed $399,840) (5 docs)
Why: DCSD applied for the School-Based Mental Health Services grant with GSU. This is the third year of implementation of the DCSD-RTR grant project. DCSD is the fiscal agent of the grant and is requesting to provide GSU with funds to implement the following technical services as outlined in the grant proposal: Course development to prepare practitioners to work in high-needs districts specifically DCSD; targeted professional development for DCSD school psychologists and/or mental health personnel; enhanced recruitment activities; supplies; conference travel; the support of a graduate research assistant; co-direct support of all project activities including gathering and analyzing annual outcome data to write the annual report for US DOE; coordinate efforts to engage in equity audits in schools and analyze data; and attend all grant and Advisory Board meetings.
Details
Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships
Request: It is requested that the Board of Education approve for Georgia State University (GSU) to receive $399,840 to support the recruitment, training, tuition, student health insurance, graduate research assistantships, professional association memberships, conference fees, and other school-related costs for newly incoming school psychology graduate students (6), practicum students (5), and interns (4) who will become school psychologists upon graduation and will work in DeKalb County School District. This cost represents year 3 of the 5-year School-Based Mental Health Services Grant that DeKalb County School District was awarded by the United States Department of Education, in conjunction with Georgia State University. This grant works to alleviate the financial burden of graduate school for school psychology students from underrepresented groups and/or living in communities served by our school district.

$399,840 - Grant amount requested as awarded by the United States Department of Education for School-based Mental Health Services Grant renewal (Year 3 of 5).
Details: The DeKalb County School District (DCSD) partnered with Georgia State University (GSU) and was awarded the United States Department of Education’s School-Based Mental Health Services grant. The grant is designed to hire more school psychologists. The DeKalb County School District - Recruit, Train, and Retain (DCSD-RTR) project will specifically focus on increasing the number of future school psychologists to mitigate the environmental, social, and financial barriers that make it difficult for students to enter graduate school and complete their training.

The Technical Services Agreement includes a total of $1,635,378 over 5 years for implementing the grant as follows: Year 1 - $220,088; Year 2 - $352,808; Year 3 - $399,840; Year 4 - $362,017; and Year 5 - $300,625.

DeKalb County School District (DCSD) was awarded the U.S. Department of Education’s (USDOE) School-Based Mental Health Services grant. The DeKalb County School District - Recruit-Train-Retain (DCSD-RTR) project has the primary goal of addressing mental health services for PreK - 12th grade students by increasing the overall number of school psychologists. The proposal was written in collaboration with Dr. Tamika La Salle, Associate Professor of School Psychology and Director of the Center for Research on School Safety, School Climate & Classroom Management at Georgia State University and Dr. Catherine Perkins, Coordinator of the Educational Specialist Program in School Psychology and School Psychology Internship Program at Georgia State University.

The primary objectives supporting the goal of this grant include (1) recruiting school psychologists who live within the communities served by DCSD; (2) preparing school psychologists to provide mental-health services to student populations within regions across the school district; and (3) retaining school psychologists in DCSD and reducing the ratio of school psychologists to students, particularly those living in communities served by DCSD.
Financial impact: There is no cost to the district to implement the DCSD-RTR grant project. The grant is fully funded by the United States Department of Education’s School-Based Mental Health Services grant. The GSU budget of $399,840 listed in the Technical Services Agreement is based upon year 3 for calendar year 2025 to support the implementation of the grant. GSU requested to include the year 3 budget amount in the Technical Services Agreement.
Contact: Dr. Norman C. Sauce, III, Chief of Student Services, Division of Student Services, 678.676.1079

Mrs. Kiana King, Executive Director, Exceptional Education, Division of Student Services, 678.676.1809

Mrs. Kimberly Franklin, Senior Coordinator Psychological Services, Division of Student Services 678.676.2222
Effective: April 22, 2025-April 21, 2026
Status: Attorney Approval Not Required
ii. Donation from Austin Elementary School Foundation to Provide Professional Learning Training for School Educators (Not to exceed $15,000) (4 docs)
Why: The donation will help provide the staff participation in the PLC at Work Institute will enhance our core team’s ability to implement and sustain high-performing Professional Learning Communities (PLCs). This training is designed to help educators foster a collaborative culture focused on continuous improvement and improved student outcomes. This team will bring it back to the whole Austin Staff and be a core focus of the 25-26 school year.
Details
Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships
Request: It is requested that the DeKalb County Board of Education accept the donation from the Austin Elementary School Foundation to provide Professional Learning from “Solutions Tree: PLC at Work” for the core team for Austin ES. Not to exceed- $15,000.
Details: Event: PLC at Work Institute
Location: Fort Worth, Texas
Dates: June 2-4, 2025
Key Focus Areas:

Building and sustaining effective PLCs
Strengthening collaboration among educators
Strategies to improve teaching practices and student achievement

Includes keynote sessions, breakout workshops, and networking opportunities led by expert educators and researchers in the PLC field.
Financial impact: Funded by Austin Elementary School Foundation
Total cost: Not to exceed- $15,000
Registration fees: $4, 614 ($769.00 per person)
Travel: around $2,700 (around $450 per person for flights)
Lodging: around $6,822 (around $379 per night)
Contact: Avis Mooneyham, Principal, 678-571-4609
Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships (CEIP), Division of CEIP
Effective: June 2025
Status: Attorney Approval Not Required

15. LEGAL SERVICES ~ No Agenda Items This Month

a. RISK MANAGEMENT ~ No Agenda Item This Month

G. AMENDMENT TO THE BYLAWS & POLICIES

1. Ready For Action: Board Policy BCBI: Public Participation in Board Meetings (4 docs)
Why: The Board Policy Review Committee met and conferred regarding Board Policy BCBI: Public Participation in Board Meetings and determined the current language requires updates and recommended the proposed revisions.
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law
Request: It is requested that the Board of Education accept the amendments to Board Policy BCBI: Public Participation in Board Meetings as Ready For Action.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
2. First Read: Board Policy DIB: Financial Reports (7 docs)
Why: The Policy Committee met and conferred regarding Board Policy DIB: Financial Reports and determined the current language requires updates and recommended the proposed revisions.
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law
Request: It is requested that the Board of Education rescind Board Policy DIB: Financial Reports. The current language from Board Policy DIB: Financial Reports, along with proposed revisions by the Chief Financial Officer, will be used to create regulations for Board Policy DI: Accounting and Reporting.
Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.
Financial impact: No Financial Impact to the District
Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000
Effective: Upon Board Approval
Status: Attorney Approval Not Required
H. CONVENE THE BUSINESS MEETING
Details
Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

It is requested that the DeKalb County Board of Education convene the April 21, 2025, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________
I. CONVENE THE COMMUNITY INPUT SESSION ~ 5:45pm ~ Updated 4.21.2025
Details
Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

*Speakers
1. Morgan Bridgman
2. James Alec Gelin
3. Dr. Roberta Barber
4. Elise Nation
5. Jessica McGruder
6. Betty Maddox-Battle
7. Adrien Stallings
8. Deborah Jones
9. Daniel Sobczak
10. Tamara Shipley
11. Wendy Wheeler-Drew
12. Jonathan Berke
13. Stephanie Dixon
14. Carla Weston-Brown
15. Jimmayiah Simmons
16. Ayana Harrison
17. Japhet Kirui
18. Carlene Anderson
J. CONSENT AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education approve the April 21, 2025, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

K. ACTION ITEM(S)

1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair
2. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources
3. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT AGENDA
Details
Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair
L. ADJOURN
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the April 21, 2025, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____