Agenda Item
iv. E-SPLOST VI Project: Final Guaranteed Maximum Price (GMP) and Amendment Request - #20236- Ashford Park ES HVAC Replacement and Renovations Project ~ The Winter Construction Company and Corgan Associates ~ Final GMP Approval and Amendment No. 3 (Not to exceed $24,337,634.20) Updated 4.21.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve:
The established Final Guaranteed Maximum Price (“GMP”) of $23,526,070 for the construction of the Ashford Park ES HVAC Replacement and Renovations as per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to The Winter Construction Company (General Contractor - “GC”).
Amendment No. 3 to Corgan Associates (Architectural & Engineering - “A/E”) for a Not -to-Exceed amount of $811,564.20, for added design services.
Why: Approval of the Guaranteed Maximum Price (GMP) of $23,526,070 for the construction of the Ashford Park ES HVAC Replacement and Renovations as per the CM@Risk contract approved by the Board February 12, 2024, to The Winter Construction Company ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 3 to amend the agreement with Corgan Associates in the amount of $811,564.20 for the Ashford Park ES HVAC Replacement and Renovations Project will provide the necessary funds for the expanded scope of work and additional design and engineering fees outlined in the Proposal for Additional Services documents.
Approval of the Final Guaranteed Maximum Price (GMP) and Amendment No. 08 meets Strategic Goal Area 6: Organizational Excellence
Details: On February 12, 2024, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Winter Construction Company for the completion of the Ashford Park ES HVAC Replacement and Renovations and for Pre-Construction Services in the amount of $50,000.00.
On February 12, 2024, the Board of Education approved the award of a Professional Architectural and Engineering Services contract for the design of the Ashford Park ES HVAC Replacement and Renovations project to Corgan in the amount of $600,000, based on an estimated construction budget of $10,000,000.
Pursuant to that agreement, the Design Professional (Corgan), CM@R (Winter), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan, and a GMP in the best interest of the DeKalb County School District.
This action establishes a Final Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Ashford Park ES - Exhibit M - GMP Amendment document.
Financial impact: The total budget of $23,526,070 for the Final GMP for the Ashford Park ES HVAC Replacement and Renovations Project and reimbursable expenses associated with the contract agreement for International Student Center will be allocated from the general construction cost code SP6CIP.20236.GENCONTR.3050 under the voter-approved E-SPLOST VI program.
The total budget of $811,564.20 for Amendment No. 3 GMP for the Ashford Park ES HVAC Replacement and Renovations will be allocated from the Architect cost code SP6CIP.20236.ARCHITECT.3050 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations 678-676-1588
Effective: Upon Board Approval and Fully Executed Documents
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Guaranteed Maximum Price and Amendment Request
Ashford Park Elementary School HVAC Systems Replacement and
Renovations Project–
The Winter Construction Company, and Corgan
Final GMP and Amendment No. 3 – A/E Fee Adjustment
Scope:
Approval of the Final Guaranteed Maximum Price (GMP) for the previously
awarded Construction Management at Risk (CM@Risk) contract to The Winter
Construction Company.
Additionally, approval of the Amendment No. 3, Architectural & Engineering (A/E)
fee increase to Corgan for additional scope and added design services.
Specific details regarding the scope supporting the above approvals can be found in
the following documents:
• Exhibit M – Amendment to CM@Risk contract – Ashford Park GMP Proposal-
The Winter Construction Company
• Amendment No. 3 – Ashford Park ES Corgan Associates Amendment
Submittal
Background
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum
by DeKalb voters, the Dekalb County School District Board (“the Board”) approved
an initial E-SPLOST VI list of projects on February 1, 2023, that included the
replacement of major building systems at various schools throughout Dekalb
County School District.
A formal Request for Qualifications (“RFQu”) was issued on October 5, 2023, for a
CM@Risk contract for the Ashford Park ES HVAC Replacement and
Renovations Project. On February 12, 2024, the Board approved the award of a
Construction Management at Risk (CM@R) contract to Winter Construction
Company for the completion of the Ashford Park ES HVAC Systems Replacement
and Renovations and for Pre-Construction Services in the amount of $50,000.00.
This agenda item seeks the establishment and approval of the Guaranteed Maximum
Price. The approval serves to provide adequate funding allowing Winter Construction
Company to perform the general contracting work and completion of the project as
outlined by the proposal documents.
A formal Request for Qualifications (“RFQu”) was issued on October 5, 2023, for a
lump sum design contract for Professional Architectural and Engineering
Services contract for the design of the Ashford Park ES HVAC Replacement
and Renovations Project. On February 12, 2024, the Board approved the award
of a Professional Architectural and Engineering Services contract for the design of
the Ashford Park ES HVAC Replacement and Renovations Project to Corgan
Associates in the amount of $600,000 based on an estimated construction budget
of $10,000,000. This fee was based on 6% of the Stated Cost Limitation (SCL) of
$10,000,000.
The fee adjustment is to allow Corgan Associates, to address additional scope and
added design services during the construction phase as outlined by the proposal
documents.
These approvals will allow completion of the Ashford Park ES HVAC Replacement
and Renovations Project and provide the staff and students a safe and ideal
environment for teaching and learning.