Agenda Item
v. Capital Improvement Project ~ Change Order Request ~ Evergreen Construction ~ Montclair Elementary School HVAC and Controls Replacement ~ Change Order No. 01, Budget Reallocation ~ Owner Requested Items and Unforeseen Conditions (Not to exceed $549,427)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:
A budget reallocation in the amount of $549,427 from FUND 300 Program Contingency to F300CIP.01630.GENCONTR .4062.
A Change Order No. 1 to Evergreen Construction for the Montclair ES HVAC and Controls Replacement project in a not to exceed amount of $549,427 that will be funded by the budget reallocation.
Why: Approval of Change Order No. 1 will provide necessary funds for unforeseen conditions, and Owner (DeKalb County School District) requested items as outlined in the Change Order No. 1 documents for Montclair Elementary School.
Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved a firm fixed price contract for RFP No. 23-752-026 to Evergreen Construction, to perform the general contracting work as outlined by the proposal documents.
This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District requested items and unforeseen conditions.
Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
Financial impact: The financial impact of the Change Order No. 1 for the additional scope of work outlined for the Montclair Elementary HVAC and Controls Replacement project is $549,427.
A budget reallocation from FUND 300 Program Contingency to F300CIP.01630.GENCONTR .4062 under the voter-approved E-SPLOST V program is necessary to fund Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1376
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs