Agenda Item
i. E-SPLOST V Project ~ Amendment Request ~ SSOE|Stevens & Wilkinson ~ Champion Theme Middle School Major Building System Replacement ~ Amendment No. 3, Additional Design Fee Approval (Not to exceed $1,987,229)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 3 to increase the Architect’s fee to SSOE│Stevens & Wilkinson, for Champion Theme Middle School Major Building System Replacement project not to exceed $1,987,229.
A budget reallocation from Program Contingency cost code (SP5FACCON.60235.PROGMCONTIN) of $1,987,229 is required to fund the award of Amendment No. 03 and the funds will be allocated to the Architect cost code (SP5FACCON.35835.ARCHITECT) under the voter-approved E-SPLOST V program.
Why: Approval of Amendment No. 3 provides an additional design and engineering fee in the amount of $1,987,229 supporting added scope, increased Stated Cost Limitation (SCL), and extended design schedule.
Approval of Amendment No. 2 meets Strategic Goal Area 6: Organizational Excellence.
Details: On April 19, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson for the design of the Champion Theme Middle School Major Building System Replacement Project in the amount of $300,120. This fee was based on 6% of the stated cost limitation (SCL) of $5,001,975.
The original scope of the project was replacement of HVAC components throughout the building. This amendment would add the fee to design additional scope items requested by DCSD including a full replacement and conversion of the HVAC system, addition of fire sprinkler system, replacement of ceilings and lights, classroom upgrades, and renovation of the Old Rock Gym.
The approval of Amendment No. 3 is for a fee increase in line with the increased SCL and increased design duration.
Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: A budget reallocation from Program Contingency cost code SP5FACCON.60235.PROGMCONTIN of $1,987,229 is required to fund the award of Amendment No. 3 for the additional design and engineering fee. This amount will then be allocated to Architect cost code SP5FACCON.35835.ARCHITECT under the voter-approved E-SPLOST V Program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
July 16, 2024
Revised October 15, 2024
Revised February 3, 2025
Dekalb County School District Facilities RE: Champion Theme Middle School
Sam Moss Service Center Major Building System
1780 Montreal Road Replacement
Tucker, GA 30084
Attn: Ryan Hernandez
Project Manager
C09121602@dekalbschoolsga.org
Dear Ryan:
SSOE is requesting an amendment to our Contract for Architectural Services for the above noted project
based on current GMP of the work in the amount of $944,319.
The GMP cost of the work is the contracted amount with Balfour Beatty.
The following table lists the original SCL budget for Champion Theme Middle School, previous fee
adjustments, the current GMP, and the proposed fee adjustment ($) based on design fees at 6% of the cost
of construction. The numbers below do not include pass thru costs ($16,720 – survey and flow test).
Champion Theme Proposed fee
Fee (6% of SCL)
Middle School modification (6% of SCL)
Original SCL $ 5,001,975 $ 300,120
Revised SCL (2021) $ 6,630,286 $ 97,699
Current Fee $ 397,819
Current GMP $ 22,368,973 $1,342,138 $944,319
Dekalb County School District Facilities
July 16, 2024
Page 2 of 2
This request is revised to include design fees for two additional projects identified by DCSD facilities:
Champion Theme Middle
Fee (6% of SCL)
School Phase 2
Proposed SCL $ 10,031,118 $ 601,867
Old Rock Gym Renovation Fee (6% of SCL)
Proposed SCL $ 7,350,224 $ 441,013
Please provide the appropriate amendment forms for execution. If you have any questions about the numbers
I am submitting, please contact me.
Regards,
Bill Polk, AIA, LEED BD+C
Architect, Principal
SSOE | Stevens & Wilkinson