Agenda Item
iii. Contract ~ Cooperative Agreement-Sourcewell RFP#010521 ~ Play Power Inc. ~ General Contractor Services ~ Playground Equipment Repairs, Replacements and Outdoor Equipment Installation Supplement Services Contract (Not to exceed $500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve DeKalb County School District (“DCSD”) use of the Cooperative Agreement with PlayPower Inc. as a provider of General Contractor Services for Playground Equipment Repairs, Replacements and Outdoor Equipment Installation Services on an as needed basis for a not to exceed amount of $500,000.
Why: Approval of the use of the Cooperative Agreement through Sourcewell with PlayPower Inc. will allow for playground equipment repairs, replacements, and outdoor equipment installation services districtwide, leveraging the buying power of Cooperative Agreements resulting in increased economies of scale and efficiencies regarding reduced construction cost and administrative oversight.
The approval of this award meets:
Strategic Goal Area 1. Student Academic Success with Equity and Access
Strategic Goal Area 2. School, Family and Community Engagement, and
Strategic Goal Area 6. Organizational Excellence
Details: The Operations Division is requesting approval of the use of the Sourcewell Cooperative Agreement RFP# 010521 with Playpower, Inc. to perform playground equipment repairs, replacements, and outdoor equipment installation services district wide. Services will be performed by PlayPower Inc. on an as-needed basis during the 2025 calendar year.
Sourcewell Solicitation Number: RFP #010521 contract permits the construction of playgrounds for K-12 educational uses. Sourcewell issued a public solicitation for Playground and Water Play Equipment with Related Accessories and Services from which Vendor (PlayPower, Inc.) was awarded a contract. PlayPower, inc. is the exclusive distributor of PlayPower, Inc. in the State of Georgia.
This recommendation is based on the review and evaluation of the price quote provided by the Sourcewell contract regulations. The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.
PlayPower Inc. (local) is located at 8014 Cumming Hwy. Suite 403 #313, Canton, GA 30115.
Sourcewell is located at 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479
Financial impact: The total contract amount for the district-wide playground equipment repairs, replacements, and outdoor equipment installation services to a not to exceed amount of $500,000 will be allocated from general funds. 100.2600.543009.00011.7520.9990.8013.040.0000
MAINT-SYS-PARTS & MAJOR WORK
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Capital Improvements & Facilities, Division of Operations, 678.676.1397
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval Request_ - Contract - Cooperative_______
(e.g., contract review, policy matter, etc.)
Date of request: ___3/19/2025_______________ Due Date: __3/24/2025__________3 to 5 business
days)
Background information/Detail: Contract – Cooperative -Sourcewell RFP#010521 - Play Power
Inc. - General Contractor Services - Playground Equipment Repairs, Replacements and
Outdoor Equipment Installation Supplement Services Contract- Not to Exceed of $500,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________