Agenda Item
a. RFP 25-606 for School Psychological Services (Not to exceed $500,000)
Summary: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1077
Request: It is requested that the Board of Education approve the award for RFP 25-606 for School Psychological services to Stellar Therapy Services, The Stepping Stones Group LLC, Quantum Health Professionals dba Quantum Education Professionals, Presence Learning, Inc., Horizons Psychological Assessment Center, Comprehensive Psycho-Educational Assessment Agency, Psyched About School Behavior & Educational Consulting, LLC, and SCH Services, Inc. dba Supplemental Health Care as the most responsive and responsible bidders to provide school psychological services for more than $50,000 per vendor but not to exceed $500,000.
Why: The Division of Student Services is seeking qualified service providers certified in Georgia to deliver supplemental school psychological services. There are currently 53 DeKalb County School District (DCSD) school psychologists and 30 vacancies. School psychologists administer comprehensive psychological evaluations to students suspected of having a disability as a determining factor in eligibility for special education services. School psychologists also provide individual and small group counseling targeting certain students. School psychologists are actively involved in student-based meetings such as the Multi-Tiered System of Supports (MTSS) Tier 3, Section 504, and Special Education Eligibility where they assist with the identification of research-based interventions and review the collection of data to decide on the next steps for students. Additional resources are needed to support school psychological services especially when absences are present due to family and medical leave or resignations. The primary goals of this request involve conducting comprehensive psychological evaluations and providing interim coverage for staff absences or vacancies. These services will enhance DeKalb County School District’s (DCSD’s) current efforts by complementing the work of its full-time school psychologists.
Details: The Request for Proposals (RFP) 25-606 was issued on December 19, 2024. The approved DCSD RFP process was followed. Eight (8) of the eighteen (18) vendors who responded were selected based on the following criteria: ability to provide needed staff, scope of service deliver and experience with school-based settings. The eight selected vendors are Stellar Therapy Services, The Stepping Stones Group LLC, Quantum Health Professionals dba Quantum Education Professionals, Presence Learning, Inc., Horizons Psychological Assessment Center, Comprehensive Psycho-Educational Assessment Agency, Psyched About School Behavior & Educational Consulting, LLC, and SCH Services, Inc. dba Supplemental Health Care.
No single company is expected to be able to provide all the school psychological services to cover the district’s needs. For this reason, it was recommended that the top eight (8) vendors selected through the RFP process be approved.
Financial impact: The contract amount from the general budget will be $500,000 (Charge code: 100.1000.530000.00011.7380.2021.8010.094.0000) The financial impact is contingent upon the number of school psychologists or the number of comprehensive evaluations provided through the contracted agency.
Contact: Dr. Norman C. Sauce, III, Chief of Student Services, Division of Student Services, 678.676.1079
Mrs. Kiana King, Executive Director, Exceptional Education, Division of Student Services, 678.676.1809
Mrs. Kimberly Franklin, Senior Coordinator Psychological Services, Division of Student Services 678.676.2222
Effective: April 2025 - April 2026
Status: Attorney Approval will be provided for each contract once the RFP is initially approved by the Board of Education
School Psychological Services
Final Evaluation Form - RFP 25-606
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
EVALUATION CRITERIA RANKING
TOTAL EVALUATION SCORE
PROFESSIONAL REFERENCES
SCOPE OF SERVICES
COST OF SERVICES
FIRM'S OVERVIEW
School Psychological Services
RFP 25-606
APPLICANTS POINTS AVAILABLE 80 140 80 40 60 400
1. Aequor Healthcare Services, LLC Score 64 126 56 40 51 337 10th
2. American Medical Staffing, Inc. Score 48 84 48 36 33 249 16th
3. AMN Allied Services, LLC Score 72 112 68 40 46 338 9th
4. Aura Staffing Partners Chicago, LLC Score 56 70 44 10 52 232 18th
5. Cell Staff, LLC Score 80 112 56 16 47 311 12th
6. Comprehensive Psycho-Educational
Assessment Agency Score 80 126 72 40 46 364 6th
7. 3Chords Inc. and TherapyTravelers,
LLC collectively dba Epic Special 68 70 52 40 60 290 14th
Education Staffing Score
8. Horizons Psychological Assessment
Center Score 80 140 80 40 29 369 5th
9. National Recruiting Consultants Score 52 84 40 12 51 239 17th
10. PresenceLearning, Inc. Score 80 140 80 28 46 374 4th
11. PSI Associates, LLC dba
PSI/Academic Staffing Score 80 98 64 40 48 330 11th
12. Psyched About School Behavior and
Education Consulting, LLC Score 76 133 64 28 46 347 7th
13. Quantum Health Professionals, dba 80 140 76 40 43 379 3rd
Quantum Education Professionals Score
14. SHC Services, Inc. dba Supplemental
Health Care Score 76 133 76 12 47 344 8th
15. Speech Teachers of North Georgia Score 64 98 52 12 51 277 15th
School Psychological Services
Final Evaluation Form - RFP 25-606
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
EVALUATION CRITERIA RANKING
TOTAL EVALUATION SCORE
PROFESSIONAL REFERENCES
SCOPE OF SERVICES
COST OF SERVICES
FIRM'S OVERVIEW
School Psychological Services
RFP 25-606
APPLICANTS POINTS AVAILABLE 80 140 80 40 60 400
16. Stellar Therapy Services Score 80 140 68 40 54 382 1st
17. The Stepping Stones Group LLC Score 80 140 80 40 41 381 2nd
18. CBR Theraphy Consultants Score 52 133 56 8 51 300 13th
19. EDU Healthcare, LLC Score