Agenda Item
ii. Contract ~ Cooperative Agreement ~ Renewal ~ OMNIA Partners Cooperative Contract # 152610 ~ Southeastern Paper Group (An Affiliate of ENVOY Solutions) ~ Contract Renewal #1 of 4 (Not to exceed $5,400,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the contract renewal of the OMNIA Partners Cooperative contract# 152610 between DeKalb County School District (“DCSD”) and Southeastern Paper Group for goods and services in accordance with contract #152610 in a not to exceed amount of $5,400,000. This is contract renewal one of four (#1 of 4).
Why: Approval of the renewal of this cooperative contract is to provide the necessary goods and services to support the DeKalb County School District (“DCSD”) custodial needs. By utilizing this agreement, DCSD will benefit from competitively solicited and awarded fixed pricing. Additionally, access to this contract offers DCSD a comprehensive catalog of custodial supplies, enhancing our capacity to supply the district with the highest quality products available on the market.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: The Division of Operations is requesting approval to renew its cooperative contract with Southeastern Paper Group through OMNIA Partners Cooperative Contract #152610.
The contract between DeKalb County School District and Southeastern Paper for services in accordance with OMNIA Partners Cooperative Contract #152610 will ensure that DCSD benefits from fixed pricing that has undergone competitive solicitation and has been formally awarded, guaranteeing the most advantageous pricing terms. Additionally, this contract will provide DCSD with access to an extensive catalog of custodial supplies and equipment, ensuring the availability of the latest industry technologies. This will empower our custodial teams to operate more efficiently, utilizing advanced tools to perform tasks with greater efficacy while allowing management to prioritize more critical operational needs.
In accordance with Board Policy DJE (Purchasing), Paragraph III (c)(3)(c), the Purchasing Department is hereby authorized to utilize intergovernmental and educational cooperative alliances and consortiums to secure purchases, thus maximizing cost savings and operational efficiencies derived from economies of scale.
The contract effective date between OMNIA and Southeastern Paper is June 1, 2024, with an initial three (3) year agreement, through May 31, 2027. There are two (2) additional one -year (1) optional renewal periods through May 31, 2029.
DCSD requests approval to renew the cooperative agreement for June 1, 2025, through May 31, 2026, with the option to renew for the additional periods upon Board approval.
Financial impact: The total budget of $5,400,000 for Southeastern Paper Group goods and services will be allocated from Various General Fund charge codes under the Business Services Department to support the custodial needs of the district. 100.2600.573000.00011.7620.9990.8010.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Singleton, Director, Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs