Agenda Item
ii. Contract Renewal ~ ITB No. 22-541 ~ FerrellGas (Primary Vendor) ~ Liquid Propane Gas Delivery Service ~ Renewal #3 of 4 (Not to exceed $2,000.000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Dekalb County School Board of Education (“the Board”) approve the contract renewal for ITB No. 22-54, Liquid Propane Gas Delivery Service to Ferrellgas in the amount not to exceed $2,000,000. This is the third of four (#3 of 4), one (1) year renewal options.
Why: This request is for contract renewal for Ferrellgas to provide bulk fuel and delivery service to DeKalb County School District’s (“DCSD”) Fleet Services Department on an as-needed basis. The agreement is for the period July 1, 2025, through June 30, 2026.
The approval of this contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On June 16, 2022, the Purchasing Department formally processed Bid No. 22-541 Liquid Propane Gas Delivery Service. Upon review and recommendation, Ferrellgas was selected as the Primary vendor and AmeriGas Propane LP was selected as the Secondary vendor. This renewal is the third of four (#3 of 4), one (1) year renewal options from July 1, 2025, through June 30, 2026.
Financial impact: This purchase in an amount not-to-exceed $2,000,000 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Dr. Chardra Carter, Assistant Director of Fleet Service Department, Division of Operations, 678-676-1387
Effective: Upon Board Approval
Status: Legal Approval Not Required
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 8/1/2025 7/17/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER Lockton Companies, LLC NAME:
444 W. 47th St., Ste. 900 PHONE FAX
(A/C, No, Ext): (A/C, No):
Kansas City MO 64112-1906 E-MAIL
ADDRESS:
(816) 960-9000
INSURER(S) AFFORDING COVERAGE NAIC #
kcasu@lockton.com
INSURER A : Old Republic Insurance Company 24147
INSURED INSURER B :
FERRELLGAS, L.P.
6114 ONE LIBERTY PLAZA INSURER C :
LIBERTY, MO 64068 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 15184128 REVISION NUMBER: XXXXXXX
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y MWZY-302658-24 8/1/2024 8/1/2025 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000
MED EXP (Any one person) $ XXXXXXX
X (500,000 SIR) PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
PRO-
X POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 3,000,000
OTHER: $
COMBINED SINGLE LIMIT
A AUTOMOBILE LIABILITY N N MWTB-313936-24 8/1/2024 8/1/2025 (Ea accident) $
1,000,000
ANY AUTO BODILY INJURY (Per person) $
X XXXXXXX
OWNED SCHEDULED BODILY INJURY (Per accident) $ XXXXXXX
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
X AUTOS ONLY X AUTOS ONLY (Per accident) $ XXXXXXX
$ XXXXXXX
UMBRELLA LIAB OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX
EXCESS LIAB CLAIMS-MADE AGGREGATE $ XXXXXXX
DED RETENTION $ $ XXXXXXX
WORKERS COMPENSATION PER OTH-
A N MWC-302657-24 8/1/2024 8/1/2025 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE
N/A
E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
THE LIMIT EVIDENCED FOR GENERAL LIABILITY INCLUDES A $500,000 SIR. DEKALB COUNTY SCHOOL DISTRCT IS LISTED AS ADDITIONAL INSURED WITH RESPECT TO
THE GENERAL LIABILITY COVERAGE TO THE EXTENT LIABILITY IS IMPOSED ON THE CERTIFICATE HOLDER, ITS RESPECTIVE DIRECTORS, OFFICERS, PARTNERS, BOARD
MEMBERS, OFFICIALS, AGENTS, INSURERS, SUBCONTRACTORS, CONSULTANTS & EMPLOYEES AS A RESULT OF THE NAMED INSURED’S NEGLIGENT ACTS,. ALSO,
SUBROGATION IS WAIVED IN FAVOR OF THE CERTIFICATE HOLDER, TO THE EXTENT OF THE NAMED INSURED NEGLIGENT ACTS. ALL EVIDENCED PROVISIONS ARE
SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
15184128 ACCORDANCE WITH THE POLICY PROVISIONS.
#300122
DEKALB COUNTY SCHOOL DISTRICT PURCHASING DEPT.
VENDOR REGISTRATION AUTHORIZED REPRESENTATIVE
1701 MOUNTAIN INDUSTRIAL BLVD
STONE MOUNTAIN, GA 30083
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD