Agenda Item
i. E-SPLOST V Project ~ Amendment Request ~ SSOE|Stevens & Wilkinson ~ Champion Theme Middle School Major Building System Replacement ~ Amendment No. 3, Additional Design Fee Approval (Not to exceed $1,987,229)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Amendment No. 3 to increase the Architect’s fee to SSOE│Stevens & Wilkinson, for Champion Theme Middle School Major Building System Replacement project not to exceed $1,987,229.
A budget reallocation from Program Contingency cost code (SP5FACCON.60235.PROGMCONTIN) of $1,987,229 is required to fund the award of Amendment No. 03 and the funds will be allocated to the Architect cost code (SP5FACCON.35835.ARCHITECT) under the voter-approved E-SPLOST V program.
Why: Approval of Amendment No. 3 provides an additional design and engineering fee in the amount of $1,987,229 supporting added scope, increased Stated Cost Limitation (SCL), and extended design schedule.
Approval of Amendment No. 2 meets Strategic Goal Area 6: Organizational Excellence.
Details: On April 19, 2021, the Board of Education approved the award of Architectural and Engineering Services to SSOE\Stevens & Wilkinson for the design of the Champion Theme Middle School Major Building System Replacement Project in the amount of $300,120. This fee was based on 6% of the stated cost limitation (SCL) of $5,001,975.
The original scope of the project was replacement of HVAC components throughout the building. This amendment would add the fee to design additional scope items requested by DCSD including a full replacement and conversion of the HVAC system, addition of fire sprinkler system, replacement of ceilings and lights, classroom upgrades, and renovation of the Old Rock Gym.
The approval of Amendment No. 3 is for a fee increase in line with the increased SCL and increased design duration.
Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: A budget reallocation from Program Contingency cost code SP5FACCON.60235.PROGMCONTIN of $1,987,229 is required to fund the award of Amendment No. 3 for the additional design and engineering fee. This amount will then be allocated to Architect cost code SP5FACCON.35835.ARCHITECT under the voter-approved E-SPLOST V Program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Champion Theme Middle School
Major Building System Replacement
Amendment No.3 Additional Design Fee
Scope:
Approval of Amendment No. 3 for an increased design and engineering fee to
SSOE|Stevens & Wilkinson for the Champion Theme Middle School
Major Building System Replacement.
Specific details regarding the scope supporting the increased design and
engineering fee can be found in the following documents:
• Change Order to the Construction Contract – Amendment No.3
• Architect’s Fee Increase - Proposal Letter (included in the Breakdown
document)
Background
A formal Request for Qualifications (RFQu) was issued on January 14, 2021,
for a major building system replacement at Champion Theme Middle
School. Submittals were received from sixteen (16) firms. Fifteen (15) firms
were deemed responsive to the requirements of the solicitation. The
submittals were reviewed and evaluated by a selection committee. This
recommendation is based on the review and evaluation of the responsive
submittals received.
On April 19, 2021, The DeKalb County School Board of Education awarded
SSOE| Stevens & Wilkinson, RFQu 21-752-017 for the Champion
Theme Middle School Major Building System Replacement project.
The initial budget of $300,120.00 for Architectural/Engineering Services for
Champion Theme Middle School was allocated from cost code (SP5FACCON.
35835.ARCHITECT) under the voter-approved E-SPLOST V program.
This agenda item requests approval of Amendment No. 3 in the amount of
$1,987,229.00 supported by a budget reallocation in the amount of
$1,987,229.00 from Program Contingency for a total project design budget of
$2,401,768.00.
The request for approval of Amendment No. 3 is for a fee increase in line
with Owner requested changes and the additional scope of work on the
Champion Theme Middle School Major Building System Replacement
project.