Agenda Item
i. Contract Award ~ RFP 25-472 ~ Charter Bus Services ~ Atlantic Transportation & Coaches LLC, Coast to Coast Tours, LLC, Cooper Global, Eagle Christian Tours, Allstate Tours, LLC dba Elite Tours of Atlanta, Friendship Tours, LLC, Georgia Coach Lines, Inc., MTI Bus Company, R & W Motorcoach, Samson Tours, Inc., and William Charters & Tours, LLC
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract Award for RFP 25-472 for the following Charter Bus Services:
Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company ● Samson Tours, Inc.
R & W Motorcoach
William Charters & Tours, LLC
Allstate Tours, LLC dba Elite Tours of Atlanta
Why: Approval of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside of the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service.
Details: A Request for Proposals (RFP) was issued on October 10, 2024. Eleven (11) proposals were received and were reviewed by the District’s Purchasing Department. Eleven (11) firms were deemed responsive and evaluated by the selection committee. All eleven (11) were selected, and this recommendation is based on the evaluations.
This recommendation is based on the review and evaluation of the eleven (11) responsive proposals received:The following list will be responsible for the Charter Bus Services as set forth in the RFP documents.
Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company, ● Samson Tours, Inc.
R & W Motorcoach
William Charters & Tours, LLC
Allstate Tours, LLC dba Elite Tours of Atlanta
Financial impact: Purchase of services is paid for by the local school or department utilizing the service and will be paid from multiple charge codes.
Contact: Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447,
Raymond Stanley, Executive Director of Fleet and Transportation, Division of Operations, 678-898-8055
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
Charter Bus Services
Final Evaluation Form - RFP No. 25-472
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
FIRM'S OVERVIEW/COMPANY PROFILE
TOTAL EVALUATION SCORE
EVALUATION RANKING
SCOPE OF SERVICES
COST OF SERVICES
REFERENCES
RFP 25-472 Charter Bus Services
APPLICANTS POINTS AVAILABLE 45 E1 E2 E3 75 E1 E2 E3 75 E1 E2 E3 15 E1 E2 E3 90 300
Atlantic Transportation & Coaches LLC Score 45 15 15 15 75 25 25 25 75 25 25 25 15 5 5 5 72 282 5th
Coast to Coast Tours LLC Score 45 15 15 15 75 25 25 25 75 25 25 25 15 5 5 5 74 284 2nd
Cooper Global Score 45 15 15 15 75 25 25 25 75 25 25 25 15 5 5 5 72 282 5th
Eagle Chrsitian Tours Score 45 15 15 15 75 25 25 25 75 25 25 25 15 5 5 5 74 284 2nd
Elite Tours of Atlanta Score 45 15 15 15 70 25 25 20 75 25 25 25 15 5 5 5 70 275 8th
Friendship Tours LLC Score 45 15 15 15 70 25 25 20 75 25 25 25 15 5 5 5 76 281 7th
Georgia Coach Lines Inc. Score 45 15 15 15 70 25 25 20 75 25 25 25 15 5 5 5 79 284 2nd
MTI Bus Company Score 45 15 15 15 75 25 25 25 75 25 25 25 15 5 5 5 81 291 1st
R&W Motorcoach Inc. Score 42 15 15 12 55 15 15 25 55 15 15 25 9 3 3 3 70 231 11th
Samson Tours Inc. Score 45 15 15 15 75 25 25 25 75 25 25 25 15 5 5 5 52 262 10th
William Charters & Tours LLC Score 39 12 15 12 75 25 25 25 75 25 25 25 9 3 3 3 72 270 9th