Agenda Item
i. Renewal for RFP 23-544 for Ambulance Services (Not to exceed $550,000)
Summary: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access & Opportunity
Request: It is requested that the Board of Education approve the second of four one-year renewals for RFP 23-544 for ambulance services provided by Metro Ambulance Services Inc., doing business as American Medical Response, for an amount not to exceed $550,000.
Why: The DeKalb County School District continues to contract with Metro Ambulance Services, Inc., doing business as American Medical Response, to provide basic life support (BLS) ambulance services during athletic and district events. Ambulance services will be required for all high school varsity, junior varsity, and middle school football games; varsity, junior varsity, and middle school track and field events; as well as cross country, lacrosse, and soccer games.
The ambulance company will be required to be present throughout each event. The ambulance must be a basic life support vehicle equipped with all the necessary BLS equipment required by the State of Georgia Department of Public Health Rules and Regulations 511-9-2 for ground ambulance services.
Details: Emergency Medical Technicians (EMTs) play a vital role in responding to sports emergencies by providing immediate medical care to athletes who are injured or experience medical issues during events. EMTs are trained to quickly assess and stabilize individuals in critical condition, ensuring rapid intervention to reduce the severity of injuries and improve recovery outcomes. In sports, timely medical attention is crucial due to the nature of many injuries. EMTs can significantly impact the outcome by preventing complications and accelerating the recovery process.
American Medical Response has provided services for DCSD Athletics for the past seven years and has been the only company capable of handling the high volume of events required. American Medical Response will be required to have an ambulance present for the entire duration of each event. The ambulance dispatched to DCSD athletic and district events will be a Basic Life Support (BLS) unit, fully equipped with the necessary equipment as mandated by the Georgia Department of Public Health Rules and Regulations (511-9-2).
Financial impact: The total budget for these services is allocated from the cost code (100.2500.530200.00011.7090.9990.8010.092.0000) under the Athletics’ General Fund Budget in the amount not to exceed $550,000.
Contact: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access & Opportunity, 678-676-0485
Mrs. Myss Johnson-Jelks, Executive Director of Athletics, Division of Access & Opportunity, 678-676-1824
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of the Agenda Item
RFP 23 544 for Ambulance Services
October 27, 2022: The RFP for BLS Ambulance Services was issued. Notification of the
upcoming RFP was sent to 19 vendors from the DCSD vendor list, 252 vendors through the
State of Georgia Procurement Registry, and 159 vendors through IonWave (DCSD Purchasing
solicitation website). The solicitation was advertised in the Champion for two weeks (October
27, 2022 and November 3, 2022).
November 8, 2022: A virtual pre-proposal conference was held, with eight attendees
representing three entities. November 29, 2022: One proposal was received from American
Medical Response (AMR), which was deemed responsive and evaluated by an evaluation
committee consisting of four Athletics Department staff members.
April 17, 2023: The DeKalb Board of Education approved the award of RFP 23-544 for
Ambulance Services to Metro Ambulance Services, Inc. dba American Medical Response, not to
exceed $1,250,000.00 ($250,000 annually).
April 15, 2024: The Board of Education approved the first of four one-year renewals for RFP 23-
544 Ambulance Services with Metro Ambulance Services, Inc. dba American Medical Response,
not to exceed $1,250,000.00 ($250,000 annually).
January 13, 2025; The Board of Education approved an amendment to the spend limit for RFP
23-544 for Ambulance Services, increasing the limit to $2,150,000.00 ($550,000 per annually).
April 21, 2025: It is recommended that the Board of Education approve the renewal of the
second of four one-year renewals for RFP 23-544 Ambulance Services with Metro Ambulance
Services, Inc. dba American Medical Response not to exceed $2,150,000.00 ($550,000 per
annually).