Agenda Item
iii. Contract ~ Cooperative Agreement-Sourcewell RFP#010521 ~ Play Power Inc. ~ General Contractor Services ~ Playground Equipment Repairs, Replacements and Outdoor Equipment Installation Supplement Services Contract (Not to exceed $500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve DeKalb County School District (“DCSD”) use of the Cooperative Agreement with PlayPower Inc. as a provider of General Contractor Services for Playground Equipment Repairs, Replacements and Outdoor Equipment Installation Services on an as needed basis for a not to exceed amount of $500,000.
Why: Approval of the use of the Cooperative Agreement through Sourcewell with PlayPower Inc. will allow for playground equipment repairs, replacements, and outdoor equipment installation services districtwide, leveraging the buying power of Cooperative Agreements resulting in increased economies of scale and efficiencies regarding reduced construction cost and administrative oversight.
The approval of this award meets:
Strategic Goal Area 1. Student Academic Success with Equity and Access
Strategic Goal Area 2. School, Family and Community Engagement, and
Strategic Goal Area 6. Organizational Excellence
Details: The Operations Division is requesting approval of the use of the Sourcewell Cooperative Agreement RFP# 010521 with Playpower, Inc. to perform playground equipment repairs, replacements, and outdoor equipment installation services district wide. Services will be performed by PlayPower Inc. on an as-needed basis during the 2025 calendar year.
Sourcewell Solicitation Number: RFP #010521 contract permits the construction of playgrounds for K-12 educational uses. Sourcewell issued a public solicitation for Playground and Water Play Equipment with Related Accessories and Services from which Vendor (PlayPower, Inc.) was awarded a contract. PlayPower, inc. is the exclusive distributor of PlayPower, Inc. in the State of Georgia.
This recommendation is based on the review and evaluation of the price quote provided by the Sourcewell contract regulations. The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.
PlayPower Inc. (local) is located at 8014 Cumming Hwy. Suite 403 #313, Canton, GA 30115.
Sourcewell is located at 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479
Financial impact: The total contract amount for the district-wide playground equipment repairs, replacements, and outdoor equipment installation services to a not to exceed amount of $500,000 will be allocated from general funds. 100.2600.543009.00011.7520.9990.8013.040.0000
MAINT-SYS-PARTS & MAJOR WORK
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Capital Improvements & Facilities, Division of Operations, 678.676.1397
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Cooperative Agreement
Sourcewell RFP #010521 – PlayPower Inc.
Playground and Water Play Equipment with Related Accessories and
Services
Contract Renewal
Scope:
Contract Award – Cooperative Agreement – Play Power, Inc. - General Contractor
Services - Playground Equipment Repairs, Replacements and Outdoor Equipment
Installation Supplement Services. There is no specific project or scope of work to
review regarding the solicitation. The solicitation is issued as a prospective award
for utilization when any government entity requires the goods or services offered by
an Awardee of the solicitation.
Contract Term:
The Sourcewell RFP #010521 anticipates that the term of any resulting contract(s)
will be four (4) years with up to two (2) one (1)-year extensions.
PlayPower, Inc. is one of multiple vendors awarded RFP #010521 effective
February 21, 2021, through February 21, 2025, currently the option to renew for
one (1) additional year through February 21, 2026, is in effect.
DCSD requests use of the cooperative agreement for one (1) through
February 21, 2026, year upon Board approval.
Solicitation Process:
On November 10, 2020, Sourcewell issued Request for Proposal (“RFP”) No. 010521
for Playground and Water Play Equipment with Related Accessories and Services.
PlayPower, Inc. is one of multiple vendors awarded Contract No. 010521 effective
February 21, 2021, through February 21, 2025, with the option to extend (between
Sourcewell and awarded vendor(s)) for up to two (2) one (1) year renewals.
Award Process
Pursuant to Board Policy DJE C3(c), Exceptions to Competitive Selection, the
Purchasing Department is authorized to make purchases through contracts formally
solicited and obtained by the State of Georgia and through "inter-governmental and
educational cooperatives, alliances, and consortiums to achieve cost savings and
administrative efficiencies based on economies of scale.
The Design and Construction Department selected Playpower, Inc. and Playworx
Playsets LLC via to perform playground equipment repairs, replacements, and
outdoor/indoor equipment installation services district wide on an as-needed basis
during the 2025 calendar year pursuant to the Sourcewell contract.