Agenda Item
iv. E-SPLOST VI Project: Final Guaranteed Maximum Price (GMP) and Amendment Request - #20236- Ashford Park ES HVAC Replacement and Renovations Project ~ The Winter Construction Company and Corgan Associates ~ Final GMP Approval and Amendment No. 3 (Not to exceed $24,337,634.20) Updated 4.21.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve:
The established Final Guaranteed Maximum Price (“GMP”) of $23,526,070 for the construction of the Ashford Park ES HVAC Replacement and Renovations as per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to The Winter Construction Company (General Contractor - “GC”).
Amendment No. 3 to Corgan Associates (Architectural & Engineering - “A/E”) for a Not -to-Exceed amount of $811,564.20, for added design services.
Why: Approval of the Guaranteed Maximum Price (GMP) of $23,526,070 for the construction of the Ashford Park ES HVAC Replacement and Renovations as per the CM@Risk contract approved by the Board February 12, 2024, to The Winter Construction Company ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 3 to amend the agreement with Corgan Associates in the amount of $811,564.20 for the Ashford Park ES HVAC Replacement and Renovations Project will provide the necessary funds for the expanded scope of work and additional design and engineering fees outlined in the Proposal for Additional Services documents.
Approval of the Final Guaranteed Maximum Price (GMP) and Amendment No. 08 meets Strategic Goal Area 6: Organizational Excellence
Details: On February 12, 2024, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Winter Construction Company for the completion of the Ashford Park ES HVAC Replacement and Renovations and for Pre-Construction Services in the amount of $50,000.00.
On February 12, 2024, the Board of Education approved the award of a Professional Architectural and Engineering Services contract for the design of the Ashford Park ES HVAC Replacement and Renovations project to Corgan in the amount of $600,000, based on an estimated construction budget of $10,000,000.
Pursuant to that agreement, the Design Professional (Corgan), CM@R (Winter), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan, and a GMP in the best interest of the DeKalb County School District.
This action establishes a Final Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Ashford Park ES - Exhibit M - GMP Amendment document.
Financial impact: The total budget of $23,526,070 for the Final GMP for the Ashford Park ES HVAC Replacement and Renovations Project and reimbursable expenses associated with the contract agreement for International Student Center will be allocated from the general construction cost code SP6CIP.20236.GENCONTR.3050 under the voter-approved E-SPLOST VI program.
The total budget of $811,564.20 for Amendment No. 3 GMP for the Ashford Park ES HVAC Replacement and Renovations will be allocated from the Architect cost code SP6CIP.20236.ARCHITECT.3050 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations 678-676-1588
Effective: Upon Board Approval and Fully Executed Documents
Status: Approved by the Office of Legal Affairs
1175 Peachtree Street NE, Suite 500
2 February 2025
Brian Albanese, Senior Project Manager, CERM
Kendra Cowan, Project Manager, CERM
DeKalb County School District
678-676-1359
Re: Proposal for additional design services fees at Ashford Park Elementary School
Atlanta, Georgia 30361
To Mr. Albanese and Ms. Cowan:
Thank you for the opportunity to continue providing design services for Ashford Park Elementary
School. The project scope expanded over the course of the design process. In turn, the awarded
contractor’s (Winter Construction) GMP is higher than the original SCL. This letter is being written to
request additional design fees for the addition design scope provided.
1.0 PROJECT SCOPE
470 552 1011
1.1 Project Scope. The project scope has expanded from our original contract to include:
• All new interior finishes throughout the school
• New room signage throughout the school and large graphic signage
• New exterior canopies
• Demolition and new site garden shed
• Kitchen redesign, including all new equipment
• Cafeteria expansion (approx. 2,400 sf addition)
• Millwork demolition and replacement throughout the school
• Structural settlement repair in two classrooms
• Design selections for new and replacement furniture throughout the building
1.2 Schedule. The schedule has remained unchanged from the original contract schedule.
2.0 ADDITIONAL DESIGN FEES
2.1 Professional Service Fee Increase
Our design and construction administration services are a fixed fee based on a percentage of
corgan.com
construction cost.
Per the Guaranteed Maximum Price (GMP) dated January 27, 2025 is $23,526,070.
TOTAL ADDITIONAL ADJUSTED DESIGN FEE REQUESTED (6%) = $811,564
Harper Bateman: RA015056 Jason Hanna: RA015069 Ross Payton: RA014027
Dawn Chisholm Meinhardt: RA015787 Steve Hulsey: RA015388 Scott Ruch: RA013096
Dan Drennan: RA015267 John Murphy: RA010872 Gopi Swaminathan: RA015043
Bob Emery: RA015053 Carissa Oyedele: RA016807 Sangeetha Karthik: RA017155
2.2 Reimbursables
Reimbursable Expenses are in addition to design services noted above for printing, shipping,
mileage. There are no additional reimbursable expenses anticipated for this effort.
3.0 CONTRACT TERMS AND ACCEPTANCE
3.1 Contract Terms and Conditions: The Terms and Conditions are per the original contract.
3.2 Acceptance: Upon acceptance of this proposal, Client and Corgan agree to execute a
Purchase Order based on the existing Master Services Agreement between Client and
Corgan. The following conditions will apply if we receive a notice to proceed prior to final
contract execution.
Our Agreement will be fully executed within 45 calendar days of this e-mail.
You will accept invoices for our work when billed on our regular billing cycle prior to
execution of Our Agreement, and you agree to pay those invoices within 45 days of
receipt.
We reserve the right to stop work and withhold any deliverables if Our Agreement is
not executed within 60 days of this email or an invoice is not paid within 45 days of
the invoice date.
Thank you again for the opportunity to continue providing architectural and engineering design
services. Please let us know if you have any questions and we look forward to the start of construction
shortly.
Sincerely,
Carissa Oyedele, AIA, Vice President, Corgan
Accepted:
Date
2